Supplies - 435721-2020

16/09/2020    S180

Norway-Hokksund: Occupational clothing

2020/S 180-435721

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Øvre Eiker Kommune
National registration number: 954 597 482
Postal address: Stasjonsgata 24
Town: Hokksund
NUTS code: NO032 Buskerud
Postal code: 3300
Country: Norway
Contact person: Therese Nguyen
E-mail: therese@innkjopskontoret.no

Internet address(es):

Main address: https://ovre-eiker.kommune.no/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://tendsign.no/public/p_adformsnotice.aspx?UniqueId=afvffwgkau
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://tendsign.no/doc.aspx?UniqueId=afvffwgkau&GoTo=Tender
I.4)Type of the contracting authority
Other type: Municipal
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Workwear, shoes and protection equipment including linen, framework agreement.

Reference number: 20102
II.1.2)Main CPV code
18110000 Occupational clothing
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The contest is for the delivery of workwear for the municipalities for the following:

— nursery personnel,

— personnel in building operations (cleaning, caretakers),

— road and Park,

— road, water and sewage,

— workshops,

— schools and before-and-after-school care,

— health,

— kitchen and canteens (the list is not exhaustive).

The contract value is estimated to be above the EEA threshold. The estimated value is not binding for the contracting authority. The need is uncertain. Historically, the contracting authority has spent an average of the following a year:

For group 1: technical: Approx. NOK 3 650 000 excluding VAT;

For group 2: other professions: Approx. NOK 1 450 000 excluding VAT;

For group 3: linen: Approx. NOK 815 000 excluding VAT.

Jevnaker Municipality spent approx. NOK 113 000 excluding VAT a year and Lunner Municipality approx. NOK 120 000 a year excluding VAT in total on workwear.

See the procurement documents for further information.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
18100000 Occupational clothing, special workwear and accessories
18140000 Workwear accessories
18143000 Protective gear
18800000 Footwear
II.2.3)Place of performance
NUTS code: NO032 Buskerud
NUTS code: NO034 Telemark
NUTS code: NO022 Oppland
Main site or place of performance:

Øvre Eiker, Lier, Ål,Modum,Flå,Hemsedal, Nesbyen, Hol, Gol, Ringerike, Krødsherad, Kongsberg,Notodden, Sigdal, Tinn, Nore og Uvdal, Rollag, Hjartdal, Gran, Lunner and Jevnaker.

II.2.4)Description of the procurement:

Lots/groups

Tenders can be submitted for one or several groups. Subtenders and alternative tenders cannot be submitted within each group.

Group 1: Workwear, shoes and protection equipment for technical entities, that amongst other things carry out road and construction work, for teachers and students of electrical and welding subjects, those responsible for operation, etc.

Group 2: Workwear, shoes and protection equipment for other occupational groups, such as kitchen staff, health staff and cleaners, etc.

Group 3: Linen.

The joint procurement proceeds

The contracting authority uses activity-based financing to cover the costs of managing the procurement cooperation's framework agreement portfolio. As a result, the tenderer must pay 2 % of the turnover (excluding VAT) of the framework agreement to the contracting authority in accordance with the framework agreement's point regarding the framework agreement proceeds.

The framework agreement proceeds applies to all call-offs that are made against the framework agreement. Also when the call-off involves deliveries after the framework agreement period.

Framework agreement.

The assignment will be regulated by the attached framework agreement with the accompanying standard agreement terms.

The framework agreement will be valid from and including 16 November 2020 until and including 15 November 2022, with an option for the contracting authority to extend for up to 2 years, 12 months at a time.

Lier road, water and sewage will join the contract from 1 January 2021.

Ringerike Municipality, Hjartdal Municipality and Lunner Municipality are not participating in group 3.

Ringerike Municipality is participating in group 2 with an option for clothing for health and welfare in group 2.

Lier Municipality is participating in groups 1, 2 and 3, but has a separate contract for the hire of workwear and linen. The hire of clothing is therefore left out of this framework agreement.

Hjartdal Municipality is not participating for the part of group 2 that comprises health and welfare.

Hol Municipality and Ål Municipality are not participating in the part of the contract on work shoes.

The procurement of linen for the new nursing home at Harestua in Lunner Municipality will not included in this framework agreement for Lunner Municipality.

The contracting authority will sign a contract with 1 (one) tenderer for each group, unless the same tenderer wins both of the groups.

The contracting authority expects that the tenderer studies the contractual terms and makes the required internal clarifications in such a way that a contract can be signed if awarded.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 16/11/2020
End: 15/11/2022
This contract is subject to renewal: yes
Description of renewals:

Two extensions, each for 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Tax and VAT certificates

Tenderers must have their tax and VAT payments in order (ESPD: Part II A.e).

Documentation requirement: requirement for certificate of paid VAT, tax and social security contribution. A certificate issued by the competent authority in the tenderer's country, confirming that the tenderer has met the obligations in regard to payment of VAT, tax and social security contributions in the country where the tenderer/contractor has its headquarters the (Norwegian certificate for Tax and VAT is combined and ordered from altinn.no RF-1507, previously RF-1244) in accordance with the legislation in the country. The certificate must not be more than 6 months old.

The contracting authority is not allowed to request the certificate if he has already received it, in accordance with the regulations § 17-1(4). If you have submitted a tax certificate to the contracting authority and it is still valid at the time of the tender submission for this contract the tender submission deadline, for this contest, you are not obliged to submit a certificate now. If this is the case, state when and to whom the certificate was previously submitted. You can, however, enclose the certificate voluntarily if you want.

Other economic and financial requirements: economic and financial standing.

Requirements regarding the tenderer's economic and financial standing: the financial capacity to fulfil the contract is required (ESPD: Part IV B.58-3).

Documentation: the contracting authority will assess finances through the company and accounting information system Proff Forvalt (www.forvalt.no). The contracting authority reserves the right to obtain supplementary information about the tenderer's finances.

Any need for support from other companies in order to fulfil this qualification requirement. If the tenderer is dependent on other companies in order to fulfil this qualification requirement, the required documentation for this must be presented. The contracting authority retains the right to collect supplementary information, bank guarantees or similar.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Norwegian
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 15/12/2020
IV.2.7)Conditions for opening of tenders
Date: 15/10/2020
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Kongsberg og Eiker Tingrett
Town: Hokksund
Country: Norway
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/09/2020