Services - 437471-2016

13/12/2016    S240

United Kingdom-London: Legal services

2016/S 240-437471

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: London Borough of Croydon
Postal address: 3rd floor Annexe, Bernard Weatherill House, 8 Mint Walk, Croydon
Town: London
NUTS code: UKI22 Outer London - South
Postal code: CR0 1EA
Country: United Kingdom
Contact person: Ms Cathryn Belletty
E-mail: cathryn.belletty@croydon.gov.uk
Telephone: +44 2084071318
Internet address(es):
Main address: http://www.croydon.gov.uk
Address of the buyer profile: http://www.croydon.gov.uk
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.londontenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.londontenders.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

570/2016 Legal Services Contract.

Reference number: DN179424
II.1.2)Main CPV code
79100000 Legal services
II.1.3)Type of contract
Services
II.1.4)Short description:

The London Borough of Croydon (‘the Council’) intends to appoint a single, strategic partner to provide it with a range of legal services with effect from 1.1.2018 for a period of up to seven (7) years. The Council intends that the contract will cover legal services falling within four core categories, namely:

— Property (residential and non-residential), including planning matters;

— Commercial;

— Litigation (civil); and

— Employment (contentious and non-contentious)

Further details of the services are set out in the procurement documents (including draft contract and specification), which are or will be accessible from the Contracting Authority via the links included in Section I.3).

II.1.5)Estimated total value
Value excluding VAT: 17 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79110000 Legal advisory and representation services
79130000 Legal documentation and certification services
79140000 Legal advisory and information services
II.2.3)Place of performance
NUTS code: UKI22 Outer London - South
II.2.4)Description of the procurement:

The procurement of this contract is subject to the ‘light touch’ regime under the Public Contracts Regulations 2015 (as amended), but following a procedure analogous to the Competitive Dialogue procedure.

The initial term of the contract is expected to be 5 years although the Council anticipates having the option at its absolute discretion to extend the term for up to a further 2 periods of 1 year each, thereby bringing the maximum term to a period of 7 years. The anticipated maximum value of the contract is currently expected to be up to 2 500 000 GBP per annum, net of VAT. A 7-year term (including extension options, if exercised) may bring the overall contract value into the region of 17 500 000 GBP.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2018
End: 31/12/2022
This contract is subject to renewal: yes
Description of renewals:

The initial term of the contract is expected to be 5 years although the Council anticipates having the option at its absolute discretion to extend the term for up to a further 2 periods of 1 year each, thereby bringing the maximum term to a period of 7 years.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

The result of the evaluation of SQs will determine who is to proceed to the next stage of the procurement process. Potential suppliers applying will be ranked in order of their total evaluation score. Those who will be invited to participate in the competitive dialogue will be the six (6) potential suppliers whose SQ scores are the highest. Further details are included in the SQ Volume 2 Information & Guidance document.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As per the tender documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As per the tender documents.

III.2.2)Contract performance conditions:

As per the tender documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/01/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 20/02/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Information on historic volumes of legal work instructed by the contracting authority is included within the procurement documents for information only, and is not presented as any indication of anticipated or expected volumes of work (nor of any particular type of work) which might come within the scope of the contract. The Council requires the successful Service Provider to fulfil the aims and Social Value objectives through this procurement (and further to the Public Services (Social Value) Act 2012), to ensure Croydon as a Place benefits from the spend related to the Contract.

The Council requires the Service Provider and their Significant Sub-contractors and Suppliers to comply with the London Living Wage and the pricing model shall take account of this.

The Council considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) (as amended, re-enacted or consolidated) may apply to this contract.

VI.4)Procedures for review
VI.4.1)Review body
Official name: London Borough of Croydon
Postal address: 3rd floor Annexe, Bernard Weatherill House, 8 Mint Walk
Town: Croydon
Postal code: CR0 1EA
Country: United Kingdom
E-mail: procurement@croydon.gov.uk
Telephone: +44 2084071318
Internet address: www.croydon.gov.uk
VI.4.2)Body responsible for mediation procedures
Official name: London Borough of Croydon
Postal address: 3rd floor Annexe, Bernard Weatherill House, 8 Mint Walk
Town: Croydon
Postal code: CR0 1EA
Country: United Kingdom
E-mail: procurement@croydon.gov.uk
Telephone: +44 2084071318
Internet address: www.croydon.gov.uk
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Part 3 of the Public Contracts regulations 2015 (as amended).

See http://www.legislation.gov.uk/uksi/2015/102/part/3/made and information on review procedures in public procurement available at https://www.gov.uk/guidance/public-sector-procurement-policy

VI.4.4)Service from which information about the review procedure may be obtained
Official name: HM Courts and Tribunal Service
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000
Internet address: http://www.hmcourts-service.gov.uk/infoabout/rcj.htm
VI.5)Date of dispatch of this notice:
08/12/2016