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Services - 438801-2022
12/08/2022    S155

Spain-Alicante: Library and digital content management services

2022/S 155-438801

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Union Intellectual Property Office (EUIPO)
National registration number: V-03965324
Town: Alicante
NUTS code: ES521 Alicante / Alacant
Country: Spain
E-mail: procurement@euipo.europa.eu
Internet address(es):
Main address: https://euipo.europa.eu/ohimportal/es/public-procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=11891
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=11891
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Library and digital content management services

Reference number: AO/008/22
II.1.2)Main CPV code
92511000 Library services
II.1.3)Type of contract
Services
II.1.4)Short description:

The EUIPO wishes to award a maximum of two framework contracts with two contractors, in cascade, for the provision of services related to library tasks, as well as enterprise digital content management.

II.1.5)Estimated total value
Value excluding VAT: 911 800.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: ES521 Alicante / Alacant
Main site or place of performance:

Avenida de Europa 4, 03008 Alicante, SPAIN

II.2.4)Description of the procurement:

Library services include the following tasks:

— attending users,

— managing loans,

— recording new entries of library material,

— scanning publications,

— keeping an inventory of the library collection,

— promoting the library,

— handling the technical part with experience in library systems.

For the enterprise digital content management (ECMS) part, experienced administrative and technical support is required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 911 800.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

On 8 September 2022 at 11.00 (GMT+1), an on-site visit will be held at the EUIPO premises located at Avenida de Europa 4, 03008 Alicante, SPAIN. A maximum of two representatives per tenderer may attend (see instructions in Section 2) of the Invitation to tender).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/09/2022
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 03/10/2022
Local time: 11:00
Place:

Avenida de Europa 4, 03008 Alicante, SPAIN.

The EUIPO reserves the right to organise the opening via videoconference on the same date and at the same time.

Information about authorised persons and opening procedure:

A maximum of two representatives per tenderer may attend the opening session. For organisation and security reasons, the tenderer must provide the full names and ID or passport numbers of the representatives at least 2 working days in advance to the EUIPO by email to procurement@euipo.europa.eu.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
VI.3)Additional information:

The tender documents will be available for download at the address stated in Section I.3). The website will be updated periodically, and it is the responsibility of tenderers to check for updates, amendments or answers to questions during the tender period.

In the event of unavailability or disruptions in the functioning of the means of electronic communication provided in Section I.3) in the last 5 calendar days preceding the deadline for receipt indicated in Section IV.2.2), the contracting authority reserves the right to extend this deadline and to publish the extension at the internet address provided in Section I.3), without prior publication of a corrigendum to this notice. Economic operators interested in this tender are invited to register for the call for tenders at the address indicated in Section I.3) in order to be notified when new information or documents are published.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxemburg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, P.O Box 403
Town: Strasbourg
Postal code: 67001
Country: France
E-mail: eo@ombudsman.europa.eu
Telephone: +33 388172313
Internet address: http://ombudsman.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in the absence thereof, of the day on which it came to the plaintiff’s knowledge.

VI.5)Date of dispatch of this notice:
05/08/2022