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United Kingdom-London: Architectural, construction, engineering and inspection services
Section I: Contracting authority
Main address: https://tfl.gov.uk
Address of the buyer profile: https://tfl.gov.uk
Section II: Object
PSF2/94200 — Professional Services Frameworks 2 — Commercial Services
The purpose of this procurement is to establish a Framework Agreement to procure Commercial services professional consultancy services (the Framework Agreement) for Transport for London (TfL), The Greater London Authority (GLA), and all 32 London borough councils and the City of London.
The suite of TfL Professional Services Frameworks are TfL's and its Group Companies' primary means of accessing engineering, planning and project management support and expertise from the external supply chain. In line with its Commercial Strategy, TfL continues to work within a Category Management approach for replacing the current suite of Frameworks. Fundamental to the success of the programme is ensuring that the intended users have access to the necessary technical and specialist skills and services to meet their requirements. The key strategic objectives of the new suite of Frameworks includes higher quality service provision, reduced costs and greater value for money.
— Lot 1: Estimating and Cost Intelligence,
— Lot 2: Quantity Surveying,
— Lot 3: Procurement,
— Lot 4: Claims Analysis and Management.
The Contracting Authority reserves the right to award Lot 1 Estimating and cost intelligence before the other Lots are awarded on the framework.
The duration of the Framework Agreement will be 4 years. TfL reserve the right to extend by a further 12 months.
Estimating and Cost Intelligence
To Provide support on the following:
Workstream 1: Curation of Cost Intelligence.
Analyse TfL cost data, maintain the TfL cost intelligence database and inflation cost model, produce the TfL Estimating Books and tender price inflation indices, support and advise the TfL estimating and cost management teams
Workstream 2: Cost Intelligence Research and Development.
Deliver research and development projects supporting the TfL Cost Intelligence development programme including gathering and analysing internal and external cost data and benchmarks to update existing or develop new cost models, cost breakdown and feedback structures, templates and processes; produce reports and provide professional advice to enhance TfL’s cost intelligence.
Workstream 3: Estimate Review and Assurance.
Provide independent expert review of estimates produced by others; confirm compliance with TfL guidance, procedures and templates; report on application of estimating best practice and provide assurance of estimate robustness.
Workstream 4: Estimate Service Delivery.
Prepare robust estimates utilising best practice and complying with TfL guidance, procedures and templates; providing associated professional advice and support to TfL.
The purpose of Estimating is to provide an approximation of project time and cost targets. Cost Planning is defined to be the assessment of cost prior to the availability of knowledge of the elemental contents of a project. Benchmarking is a process used in management in which organisations evaluate various aspects of their processes at the strategic and operational level against current best practice. Life Cycle Costing is a technique to establish the total cost of ownership. It is a structured approach that addresses all the elements of this cost and can be used to produce a spend profile of the product or service over its anticipated life-span. Value management is a structured means of improving business decisions with the aim of maximising the overall performance of an organisation, increasing effectiveness and enhancing competitiveness. It is concerned with optimising the conceptual, technical and operational aspects of a project's deliverables. Value engineering utilises a series of proven techniques during the implementation phase of a project.
Supplier Engagement is a way of initiating engagement with suppliers. Strategic procurement services determines the high level principles, vision, mission and values and the creation of a specific or linked procurement strategy/ies and sourcing delivery method(s) for a significant procurement event. The context for supply of these services is multi-£bn mega-projects and/or major projects in the infrastructure and transport sectors to OJEU-compliant public sector best practice standards. Operational procurement services identifies sources and recommends the means of procuring and contracting for goods and services for a project.
Claims Analysis and Management
Claims analysis and management is the analysis and management of contractor claims and the preparation and management of employer claims with respect to the contract on behalf of the internal client with the objective of settling contractually due sums and settling and resolving disputes. The overall aim is to minimise financial and legal risk to their client.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
The Contracting Authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
Please note all Economic Operators are required to express their interest by registration on the E-tendering website as listed below. After registering you should look for the Opportunity “PSF294200 — Professional Services Frameworks — Commercial Services". Economic operators interested in being considered for this opportunity must express interest by means of completing the Standard Selection Questionnaire detailing their capabilities.
Transport for London (TfL) reserve the right not to consider expressions of interest received after the closing date/time or received by means other than the portal.
TfL reserves the right at any stage to reject or disqualify or revise the pre-qualified status of any Tenderer who:
1) Provides information or confirmations which later prove to be untrue or incorrect; and/or
2) Does not submit a tender in accordance with the requirements of this ITT or as directed by TfL during the procurement process; and/or
3) Fulfils any one or more of the criteria detailed in Regulation 57 of the Public Contracts Regulations 2015.
This procurement process is being conducted electronically on the e-Tendering portal ProContract from Proactis. The portal can be accessed via the following link:
Transport for London (TfL) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services.
The services may be provided to GLA/TfL and/or its subsidiaries and may also encompass London Regional Transport (LRT). TfL will be establishing a Framework Agreement for use by all London Boroughs (and any future successors to these organisations), City of London and the Greater London Authority and all its Functional Bodies.
Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific Contracting Authority.
The Contracting Authority and other contracting bodies utilising the framework reserve the right to use any electronic portal during the life of the agreement.
Interested suppliers must express their interest as soon as possible via the portal to access and download all relevant procurement documents and submit a Standard Selection Questionnaire by the deadline stated in IV.2.2 Time Limit for receipt of tenders, requests to participate or expressions of interest.
If you experience any problems registering on or using the TfL ProContract portal, please contact the ProContract helpdesk directly, as soon as possible, by email to:
Internet address: https://www.gov.uk/government/organisations/hm-courts-and-tribunals-service