Supplies - 440514-2015

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16/12/2015    S243

Luxembourg-Luxembourg: Operational software asset management tools and services (SAM)

2015/S 243-440514

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Parliament, Directorate-General for Innovation and Technological Support (ITEC)
Postal address: plateau de Kirchberg
Town: Luxembourg
Postal code: 2929
Country: Luxembourg
For the attention of: DIRES-PAC Secretariat
E-mail: sam15@ep.europa.eu
Telephone: +352 4300-1
Fax: +352 4300-24631

Internet address(es):

General address of the contracting authority: http://www.europarl.europa.eu

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1200

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Operational software asset management tools and services (SAM).
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Luxembourg, Brussels, Strasbourg.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 8
Justification for a framework agreement, the duration of which exceeds four years: Year 5 to year 8: only tools software maintenance and supporting services to ensure SAM continuity.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 900 000 EUR
II.1.5)Short description of the contract or purchase(s)
The European Parliament (EP) is currently in the process of setting up a software asset management (SAM) programme.
 There are 3 main objectives of the SAM programme for which appropriate tooling and supporting services are essential:
 — compliance — managing the risk related to legal and regulatory exposure due to non-compliance with licences, mitigating potential interruptions or deterioration of IT services,
 — cost control — reducing direct costs of software, related assets, as well as ongoing support costs and contracts,
 — governance — with trustworthy data on the state of the enterprise software estate and the capability to model accurate scenarios of impact of changes, better business decisions can be made and an advantageous position achieved in any vendor negotiations.
 The objective of this open procedure is the acquisition of appropriate SAM tools with the necessary supporting services for the operation of the SAM programme.
 The SAM programme is an internal programme of the EP and will not be outsourced; consulting services are envisioned only on an as-needed basis.
II.1.6)Common procurement vocabulary (CPV)

48218000 License management software package, 48000000 Software package and information systems

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 900 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See ‘Conditions for submitting an offer’ and ‘Tender specifications’ documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See ‘Conditions for submitting an offer’ and ‘Tender specifications’ documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See ‘Conditions for submitting an offer’ and ‘Tender specifications’ documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See ‘Conditions for submitting an offer’ and ‘Tender specifications’ documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See ‘Conditions for submitting an offer’ and ‘Tender specifications’ documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 See ‘Conditions for submitting an offer’ and ‘Tender specifications’ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PE/ITEC-SAM15.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 3.2.2016
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.2.2016 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 16.2.2016 - 10:00

Place:

European Parliament, 2929 Luxembourg, LUXEMBOURG.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only 1 representative per tenderer may attend.
Tenderers wishing to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure, no later than 2 working days before the tender opening date, by e-mail at the address indicated under Section I.1. Tenderers failing to give notifications will automatically be refused access to the opening. The names of the persons attending the opening of the tenders must be given in the notification.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766
Internet address: http://curia.europa.eu

Body responsible for mediation procedures

Official name: The European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, PO Box 403
Town: Strasbourg Cedex
Postal code: 67001
Country: France
E-mail: euro-ombudsman@europarl.europa.eu
Telephone: +33 388172313
Fax: +33 388179062
Internet address: http://www.ombudsman.europa.eu

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please see http://curia.europa.eu and http://www.ombudsman.europa.eu

VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766
Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
4.12.2015