Services - 440790-2020

18/09/2020    S182

United Kingdom-London: Payroll management services

2020/S 182-440790

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Ministry of Justice
Postal address: 102 Petty France
Town: London
Postal code: SW1H 9AJ
Country: United Kingdom
Telephone: +44 2033343555
Internet address(es):
Main address:
Address of the buyer profile:
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement

Supply, Implementation, Support and Management of a Payroll Service that will serve the Judiciary (England/Wales and Scotland) and its Associated Users

Reference number: prj_5039
II.1.2)Main CPV code
79211110 Payroll management services
II.1.3)Type of contract
II.1.4)Short description:

The purpose of this Prior Information Notice (PIN) is to inform the market of a prospective contract opportunity for the supply, implementation, support and management of a future proofed payroll service that will serve its Judiciary and associated users groups effectively. It is intended that any future payroll service implemented will service a multi layered and variable payroll provision; including expenses, fees and integration of pension payments for the benefit of its core recipients. The anticipated term of the engagement with MoJ is expected to be for 5 years with an option to extend for a further 2 years.

The contracting authority intends to put in place an agreement which will include but may not be limited to the provision of payroll services, expenses, fees and pension integration services.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
48100000 Industry specific software package
48217000 Transaction-processing software package
48440000 Financial analysis and accounting software package
48441000 Financial analysis software package
48442000 Financial systems software package
48517000 IT software package
48600000 Database and operating software package
48812000 Financial information systems
48900000 Miscellaneous software package and computer systems
48920000 Office automation software package
48921000 Automation system
72212920 Office automation software development services
79631000 Personnel and payroll services
II.2.3)Place of performance
II.2.4)Description of the procurement:

It is the intention of the Ministry of Justice (MoJ) as the contracting authority to put in place a contract for the provision of Judicial Payroll services. The services required will aim to deliver but not be limited to:

— implementation of a future ‘best of breed’ Judicial Payroll model that meets a defined set of user requirements across the range of Payroll, Expenses and Pensions transactional services, aligned to global payroll standards,

— improve and enhance user experience which is simple, effective with improved accuracy and transparency of information,

— the ability to integrate future or third-party systems and processes,

— support a ‘Single source of the truth’ to base future management decisions less reliant on locally developed databases,

— support and drive transformational change in the Judicial payroll service by moving away from paper, manual and repetitive processes by moving to a digital system which meets future and changing business needs,

— leveraging opportunities by payroll technology to increase the level of automation, self-service and service efficiency,

— ensuring data security can be a core feature of future transactions.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

As set out above, the purpose of this Prior Information Notice (PIN) is to:

(i) inform the market of a prospective contract opportunity in connection with the procurement for the supply implementation, support and management of a future proof payroll service that will serve its Judiciary and associated users groups; and

(ii) request information that may be relevant to the procurement strategy that may be adopted by the MoJ.

The next stage of the process is to seek further input from potential providers through market engagement events intended to commence w/c 12th October. In the first instance suppliers should respond to this PIN to register their interest. The form of response should be limited to the provision of a single point of contact (company name, contact name, job title, e-mail address and telephone number). Suppliers who register their interest will then be sent an information pack. It is intended that the pack will contain sufficient information to enable suppliers to make an informed decision as to whether they are able to facilitate our requirements and or proceed with attending the market engagement event.

Once the MoJ have gauged market interest, we will issue an invite to all interested parties, confirming the date, timings and location of the event(s). Due to COVID restrictions, this event is likely to be conducted on Microsoft Teams or Skype sessions.

In order to express your interest in attending the Market Engagement event, please address an e-mail to the Judicial Payroll retender team at;

Potential providers will not be prejudiced by any response to this PIN, or failure to respond.

This PIN does not formally signify the beginning of a procurement and does not constitute a commitment by the MoJ to undertake any procurement exercise.

The MoJ will reserve its rights as to the procurement route used. In the event that a suitable pre-existing framework is identified during market engagement the MoJ may decide not to issue a contract notice. Should a suitable framework not be identified and the MoJ decides to formally commence the procurement for the supply, implementation, support and management of a future proof payroll service to support the Judiciary and associate user groups, a separate contract notice will be issued in the OJEU.

Potential providers who wish to express an interest in the opportunity or ask related questions in relation to the PIN can send them to the Judicial Programme Team at

The subject of your e-mail should be: Judicial Payroll PIN Query.

Any resulting procurement will be managed electronically via the MoJ e-sourcing suite and details on how to register on the portal will be provided.

VI.5)Date of dispatch of this notice: