Services - 440823-2019

19/09/2019    S181    - - Services - Contract notice - Open procedure 

United Kingdom-Carlisle: Machinery for mining, quarrying, construction equipment

2019/S 181-440823

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cumbria County Council
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Contact person: Mrs Clare Redpath
Telephone: +44 1228221746
E-mail: clare.redpath@cumbria.gov.uk
Fax: +44 1228227723
NUTS code: UKD1

Internet address(es):

Main address: http://www.cumbria.gov.uk/

Address of the buyer profile: https://www.cumbria.gov.uk/scprocurement/default.asp

I.1)Name and addresses
Carlisle City Council
Carlisle
United Kingdom
E-mail: dawnr@carlisle.gov.uk
NUTS code: UKD1

Internet address(es):

Main address: http://www.carlisle.gov.uk/

Address of the buyer profile: http://www.carlisle.gov.uk/

I.1)Name and addresses
Allerdale Borough Council
Workington
United Kingdom
E-mail: Barbara.Watson@Allerdale.gov.uk
NUTS code: UKD1

Internet address(es):

Main address: http://www.allerdale.gov.uk/

Address of the buyer profile: http://www.allerdale.gov.uk/

I.1)Name and addresses
Eden District Council
Penrith
United Kingdom
E-mail: fin.man@eden.gov.uk
NUTS code: UKD1

Internet address(es):

Main address: https://www.eden.gov.uk/

Address of the buyer profile: https://www.eden.gov.uk/

I.1)Name and addresses
Copeland Borough Council
Whitehaven
United Kingdom
E-mail: leanne.birkett@copeland.gov.uk
NUTS code: UKD1

Internet address(es):

Main address: http://copeland.gov.uk/

Address of the buyer profile: http://copeland.gov.uk/

I.1)Name and addresses
Barrow Borough Council
Barrow In Furness
United Kingdom
E-mail: jmuir@barrowbc.gov.uk
NUTS code: UKD1

Internet address(es):

Main address: http://www.barrowbc.gov.uk/

Address of the buyer profile: http://www.barrowbc.gov.uk/

I.1)Name and addresses
South Lakes District Council
Kendal
United Kingdom
E-mail: Phillip.Lowe@southlakeland.gov.uk
NUTS code: UKD

Internet address(es):

Main address: https://www.southlakeland.gov.uk/

Address of the buyer profile: https://www.southlakeland.gov.uk/

I.1)Name and addresses
Lakes District National Park
Kendal
United Kingdom
E-mail: hq@lakedistrict.gov.uk
NUTS code: UKD1

Internet address(es):

Main address: http://www.lakedistrict.gov.uk/

Address of the buyer profile: http://www.lakedistrict.gov.uk/

I.1)Name and addresses
University of Cumbria
Carlisle
United Kingdom
E-mail: marianne.bastille@cumbria.ac.uk
NUTS code: UKD1

Internet address(es):

Main address: https://www.cumbria.ac.uk/

Address of the buyer profile: https://www.cumbria.ac.uk/

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Non-Operated Plant Framework 2020-2023

Reference number: DN435945
II.1.2)Main CPV code
43000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council wishes to procure a framework for the hire of a range of non-operated small plant to support an in house delivery model of highway maintenance. The service will be a top up service to supplement the Council’s own small plant in times of high workload, provide cover for breakdown and to supply infrequently used equipment.

All plant must meet the appropriate requirements of the specification set out in Schedule 2 and the rates submitted in the pricing schedule must be inclusive of delivery and travel time to the local depot or to site (unless otherwise indicated in the pricing schedule) and should include for all reasonable associated equipment such as trailers, dust suppressors, etc.

The framework will be countywide and a maximum of 3 suppliers will be appointed. Orders will be issued based on the best value supplier for each order.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45500000
II.2.3)Place of performance
NUTS code: UKD1
II.2.4)Description of the procurement:

The Council wishes to procure a framework for the hire of a range of non-operated small plant to support an in house delivery model of highway maintenance. The service will be a top up service to supplement the Council’s own small plant in times of high workload, provide cover for breakdown and to supply infrequently used equipment.

All plant must meet the appropriate requirements of the specification set out in Schedule 2 and the rates submitted in the pricing schedule must be inclusive of delivery and travel time to the local depot or to site (unless otherwise indicated in the pricing schedule) and should include for all reasonable associated equipment such as trailers, dust suppressors, etc.

The framework will be countywide and a maximum of 3 suppliers will be appointed. Orders will be issued based on the best value supplier for each order.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/10/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN435945) in the box labelled 'contains' then click search. Click on the blue link for the contract title to view the opportunity. To express an interest you will need to login. if you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.

Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity.

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contracting authority reserve the right to use any electronic portal during the life of the agreement.

The framework is for 48 months. The value provided in Section II.1.5) is only an estimate. We cannot guarantee to suppliers any business through this Contract. Under this procurement the contractor is required to actively participate in the economic and social regeneration of the locality of and surrounding the place of delivery for the procurement. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

VI.4)Procedures for review
VI.4.1)Review body
Her Majesties Court
London
United Kingdom

Internet address: https://www.cumbria.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/09/2019