Services - 442795-2015

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17/12/2015    S244    European Economic and Social Committee - Services - Contract notice - Open procedure 

Belgium-Brussels: Provision of computer-based communication-related services

2015/S 244-442795

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Economic and Social Committee (EESC)
Postal address: rue Belliard 99–101
Town: Brussels
Postal code: 1040
Country: Belgium
For the attention of: Mr Peter Lindvald Nielsen
E-mail: tender-communication@eesc.europa.eu
Fax: +32 25469926

Internet address(es):

General address of the contracting authority: http://www.eesc.europa.eu

Address of the buyer profile: http://www.eesc.europa.eu/?i=portal.en.public-procurement

Electronic access to information: http://www.eesc.europa.eu/?i=portal.en.running-calls-for-tenders

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of computer-based communication-related services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 050 000 EUR
II.1.5)Short description of the contract or purchase(s)
The call for tenders, which comprises 2 lots, covers Web services and assistance to contact database content management for communication-related databases.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72400000, 72320000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Web services
1)Short description
This lot concerns the following services: general Web projects; Web consultancy; drawing up of documentation and user guides; training linked to the Web and mobile applications; translating for the Web; management of multilingualism for the Web; Web information architecture; technical development mainly within the Drupal Web content management system; development of web pages and websites, Web and mobile platforms and applications, databases, interfaces and accesses (mobile or other), search engines, site maps, interactive and social tools; deployment, optimisation, improvement and correction of Web features; implementation and improvement of accessibility standards, Web usability; interoperability; maintenance, assistance and support; graphical design for the Web and electronic products and mock-up creation; assessment, referencing and positioning; user surveys and polls; management of subscriptions linked to services designed for Web and mobile applications, conducting online and advertising campaigns.
2)Common procurement vocabulary (CPV)

72400000, 72222300, 72000000, 72420000, 72421000, 72220000, 72230000, 72250000, 72260000, 72310000, 72212224, 79900000

3)Quantity or scope
Estimated value excluding VAT: 900 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 12 (from the award of the contract)
5)Additional information about lots
The contract will be a multiple framework contract in cascade and will be concluded with a maximum of 3 economic operators for 1 year, renewable automatically up to 3 times under the same conditions, each time for a period of 12 months, i.e. for a maximum duration of 4 years.
Lot No: 2 Lot title: Assistance to contact database content management
1)Short description
Delivery of new contact data and information on organisations and their relevant contacts; verification, update and/or completion of existing EESC data; consultancy on contact database management, maintenance, taxonomy, tagging etc.
2)Common procurement vocabulary (CPV)

72320000, 72300000, 72314000, 72322000

3)Quantity or scope
Estimated value excluding VAT: 150 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 12 (from the award of the contract)
5)Additional information about lots
The contract will be a multiple framework contract in cascade and will be concluded with a maximum of 3 economic operators for 1 year, renewable automatically up to 3 times under the same conditions, each time for a period of 12 months, i.e. for a maximum duration of 4 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please refer to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EESC/COMM/02/2015.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
16.2.2016 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 1.3.2016 - 10:00

Place:

European Economic and Social Committee, rue Belliard 99, 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 authorised representative of each tenderer may attend the opening of the bids. Companies wishing to attend are requested to notify their intention by sending a fax or e-mail at least 24 hours in advance to the address indicated above. This notification must specify the name and passport/ID card number of the person who will attend the opening of the bids on the tenderer's behalf.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Tender documents will be available for download at the address indicated under heading I.1. The website will be updated regularly and it is the tenderers' responsibility to check for updates and modifications during the tendering period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal. Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
7.12.2015