Services - 443458-2016

16/12/2016    S243    - - Services - Contract notice - Restricted procedure 

United Kingdom-Cardiff: Architectural and related services

2016/S 243-443458

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
CF24 0DE
United Kingdom
Contact person: Julie Paynter
Telephone: +44 2920879648
NUTS code: UKL22

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Multi Disciplinary Design Team.

Reference number: SPEC529/JP1116
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Multi Disciplinary Design Team (MDD) — Maths and Computer Sciences

The University intends to co-locate the Schools of Mathematics and Computer Science and Informatics in a purpose-built facility (the ‘Project’).

The University seeks to procure a suitably qualified MDD to provides the following services in relation to the Project.

Architectural Services (including CDM 2015 Principal Designer role, Lead Designer, Mechanical and Electrical Services Engineer, Civil and Structural Engineer).

Further information is set out below and in a tender pack which is available to download (see section VI.3 for details).

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKL22
II.2.4)Description of the procurement:

The MDD is required to Provide the services as set out in the ITT, and in their professional capacity, support the University's appointed Project Manager and other team members to achieve the University's deliverables.

The MDD will undertake the services under the general direction of the Project Manager who will act on behalf of the University in all matters concerning the services.

The MDD's Architect's primary duty will be to act as Lead Designer to co-ordinate the design team and positively manage the WHOLE design, and take the lead on all general project design matters concerning the University's objectives and liaise closely with the University at all stages of the Project.

The MDD will advise/liaise with the Project team and other consultants appointed by the University to ensure that the Project delivers the University's required outcomes in terms of, inter alia, standard of quality, benefits, timetable and cost constraints.

The Project Manager will act as sole consultant and will be required to enter into contracts to appoint the QS and each member of the multi-discipline design team selected by the University.

Designs shall be in accordance with BIM Level 2, and the lead designer will be responsible for establishing and coordinating the BIM plan. The Lead Designer will also be responsible for developing and monitoring a detailed design programme, and ensuring that design information is delivered on time.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 28/07/2017
End: 30/09/2021
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 6
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As set out in the SQ documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As set out in the Invitation (ITT) to Tender documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/02/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 13/03/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

An Industry Open day will be held on 13.1.2017 11:00 to 13:00. A maximum of two people from each bidder organisation are permitted to attend. Further details are set out with the ITT documents.

All tender costs and liabilities incurred by Bidders shall be the sole responsibility of Bidders.

The University reserves the right to award the contract in whole or part.

The University reserves the right to annul the tendering process and not award any contract.

All documents to be priced in GBP and all payments made in GBP

All documents to be priced in GBP excluding VAT.

Bidders should note that they will be required to enter into the terms and conditions of contract as set out in the ITT and save for matters of clarification or consistency the University will not negotiate the terms.

1. Cardiff University as an employer, is committed to paying all employees not less than the Living Wage, as set annually by the Living Wage Foundation.

2. It is Cardiff University's preference for the Contractor to pay all employees who are employed by the Contractor to perform services pursuant to this agreement not less than the Living Wage, as set annually by the Living Wage Foundation.

3. If the Contractor sub-contracts all or part of the provision of the Services to a sub-contractor the Contractor shall request that any sub-contractor adheres to clause 2.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Upon award the successful Bidder(s) will be expected to work with the University to maximise the Community Benefits delivered through this contract. This will include, but is not limited to:

Training and Employment Opportunities: The successful Bidder(s) will be expected to offer at least one student placement which will provide your organisation with a valuable resource, whilst giving our students the opportunity to learn how businesses really work.

Other benefits: Successful Bidder(s) will be encouraged to secure other positive outcomes that would benefit the University and the community they operate within in for example:

Working with local schools and colleges to provide support for careers days, school projects etc.

Attending careers fair or event to talk to our students and graduates face to face.

Providing an example of a business problem for students to work on as part of their degree

Offering sponsorship of student projects or competitions

Providing a guest speaker to offer insights on current business practices

Attending a business networking event covering topics on innovation, enterprise and entrepreneurship.

(WA Ref:57029).

VI.4)Procedures for review
VI.4.1)Review body
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
CF24 0DE
United Kingdom
Telephone: +44 2920879648

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: