Services - 443633-2015

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17/12/2015    S244

United Kingdom-London: Archive services

2015/S 244-443633

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
Postal address: 1 Floor, 7 Millbank
Town: London
Postal code: SW1P 3JA
Country: United Kingdom
Contact person: Business Support Team
Telephone: +44 2072191600
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: Parliament UK
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
PI1300537 — Online Archive Management Platform.
II.2)Type of contract and place of delivery or of performance
Service category No 27: Other services
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
The UK's Parliamentary Archives function is considering options for the development of a holistic online archive management platform. Potentially utilising our existing Axiell CALM database, we wish to investigate enhancements to both our internal work-flows and public facing online services including around the following areas:
— Barcoding, tracking and retrieval system;
— Online user registration;
— Customer accounts;
— Online document ordering;
— Online search room seat booking;
— Online ticketing options;
— Online payment options;
— Online search/browse access to catalogue information;
— Online access to images and other data types from the archive (digitised and born digital content);
— Geospatial search interfaces.
The Parliamentary Archives holds several million historical records relating to Parliament, dating from 1497, and provides a current records management service for both Houses of Parliament. The collections are in a number of traditional archival formats and also include both digitised and born digital material, preserved within a digital repository. These collections are currently catalogued using an Axiell CALM database which can be searched on line at
We expect the online system will be required from early 2017. In line with Parliament's ICT cloud first policy, we will be considering a cloud-based solution, although other solutions will be considered.
We would like to hear from potential suppliers and software developers with experience of working with archives and collection management systems who may be interested in this potential requirement. If you may be interested and would like to be kept informed of this forthcoming requirement, please contact us by going onto our In-tend procurement portal and responding to this Prior Information Notice (Tenders Current).
II.5)Common procurement vocabulary (CPV)

92512000 Archive services

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: