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United Kingdom-Newcastle upon Tyne: Petroleum products, fuel, electricity and other sources of energy
Section I: Contracting authority
Section II: Object
NEPO301 Electricity Supply and Demand Framework Agreement.
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking tenders for electricity supply and demand side services. Tenderers must hold a Non-Domestic Supply License as issued by OFGEM.
The Framework Agreement supply side services will include NEPO trading electricity on a fully flexible basis (amongst other products) and the subsequent supply of electricity to the NEPO portfolio to Half Hourly (HH), non-Half Hourly (NHH) and Street Lighting (both HH and Unmetered Supply (UMS). Included in the supply side of the scope is Data Collector (DC) and Data Aggregator (DA). Also included in the scope of the Framework Agreement is the provision of Automatic Meter Reading and associated services and systems.
The Framework Agreement demand side services will include the intelligent management and reduction of required electricity demand.
NEPO are using a two-stage Competition with Negotiation procedure to procure this Framework Agreement. The first stage is a Selection Questionnaire which will be used to shortlist organisations. It should be noted that one of the key mandatory criteria at Selection Questionnaire stage is for organisations to hold a non-domestic electricity supply licence. Shortlisted organisations will then be invited to tender in January 2018. The Selection Questionnaire document also contains an ITT Overview that sets out the high-level requirements of the Framework Agreement. This document will allow organisations to determine if they are interested in this opportunity and consider whether they have the required capability and capacity to deliver the Framework Agreement prior to submitting a Selection Questionnaire. The Framework Contract will be a sole supplier Framework Contract with one Lot. Those organisations shortlisted from Selection Questionnaire and invited to tender will be evaluated in accordance with the Award Criteria contained within the Invitation to Tender documents. NEPO may then negotiation with an organisation(s) in line with the requirements of the Competition with Negotiation procedure. NEPO also reserve the right not to enter into negotiation and accept an initial Tender. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. NEPO does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Contract pursuant to this process and accepts no liability thereof.
This Framework Contract will be a direct replacement for the current NEPO Electricity Framework Contract. It is anticipated that the proceeding Framework Contract will be subject to future renewals.
Framework Contract Period: 8 months implementation, 48 months supply contract commencing 1st April 2019 with the option to extend for up to a further 24 months.
A maximum of 8 organisations will be shortlisted from this Selection Questionnaire (SQ) and invited to tender, assuming that there are at least 8 suitably qualified organisations that pass the minimum criteria.
If there are less than 8 organisations that pass the minimum criteria then only those that pass will be invited to tender.
If there are more than 8 organisations that pass the minimum criteria then the 8 highest scoring organisations only, based on the three scored questions in the SQ, will be invited to tender.
The minimum criteria is documented in Schedule 1 Selection Question. This includes a minimum threshold that must be achieved on each of the three scored questions.
Section III: Legal, economic, financial and technical information
Details are contained within the Procurement Documents.
Section IV: Procedure
Section VI: Complementary information
48 — 72 months from Framework Contract supply commencement date.
It is understood the following NEPO Associate Members will use the Framework Contract from its commencement: Cestria Housing, Cleveland Fire Brigade, Cleveland Police, Derwentside Housing, Durham Constabulary, East Durham Homes, Gateshead College. Livin Housing, Middlesbrough College, Nexus, Northumbria Police, St Hildas Academy and Sunderland College. The NEPO Member Authorities that will use the Framework Contract are listed at the start of this Contract Notice.
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members within the North East, North Yorkshire and Cumbria regions. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.
This agreement will also be made available to all current and future NEPO Associate Members throughout the North East, North Yorkshire and Cumbria regions. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list.
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East, North Yorkshire and Cumbria regions (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities.
Please see the following websites for further details:-
A complete list of permissible users is shown on the NEPO website below:
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org