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Services - 444404-2015

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18/12/2015    S245

Belgium-Brussels: Service contract for supporting F-gas policies

2015/S 245-444404

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Climate Action, ENV. SRD.2 — Finance
Postal address: BU 9, 01/005
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Markets Team
E-mail: clima-tenders@ec.europa.eu

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/clima/tenders/index_en.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=869

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Service contract for supporting F-gas policies.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: ‘Extra muros’.
NUTS code
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The general objective is to support DG Climate Action in implementing the (new) F-gas policies.
The specific objectives of this tender are to obtain:
(a) lot 1: supporting domestic F-gas policies:
— support for the implementation of the new F-gas Regulation, in general, and of the HFC phase-down, in particular,
— assessments and textual input to the Commission reports required in Article 21(3) and Article 21(5) of the Regulation regarding the ban on HFC multipack refrigeration and the quota allocation method as well as monitoring of HFC prices,
— support for the dissemination of the policies and obligations to the different stakeholders affected by the F-gas policy;
(b) lot 2: supporting international F-gas and ozone policies:
— support the international negotiations and activities, in particular analysis and outreach facilitating consensus on an HFC amendment of the Montreal Protocol as well as ODS issues.
II.1.5)Common procurement vocabulary (CPV)

90700000 Environmental services

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 180 000 EUR
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality of the proposed methodology. Weighting 60
2. Organisation of the work. Weighting 25
3. Quality control measures. Weighting 15
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
CLIMA.C.2/SER/2015/0006.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 037-062225 of 21.2.2015

Contract notice

Notice number in the OJEU: 2015/S 099-178302 of 23.5.2015

Section V: Award of contract

Contract No: 340201/2015/716695/SER/CLIMA.C.2 Lot No: 1 - Lot title: Supporting domestic F-gas policies
V.1)Date of contract award decision:
4.12.2015
V.2)Information about offers
Number of offers received: 2
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Öko-Recherche GmbH
Postal address: Münchener Str. 23
Town: Frankfurt-on-Main
Postal code: 60329
Country: Germany

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 180 000 EUR
Excluding VAT
Total final value of the contract:
Value: 179 790 EUR
Excluding VAT
If annual or monthly value:
Number of months: 36
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Proportion: 48 %
Short description of the value/proportion of the contract to be sub-contracted: 35 + 5 + 6 + 2.
Contract No: 340201/2015/716934/SER/CLIMA.C.2 Lot No: 2 - Lot title: Supporting international F-gas and ozone policies
V.1)Date of contract award decision:
4.12.2015
V.2)Information about offers
Number of offers received: 2
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Öko-Recherche GmbH
Postal address: Münchener Str. 23
Town: Frankfurt-on-Main
Postal code: 60329
Country: Germany

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 100 000 EUR
Excluding VAT
Total final value of the contract:
Value: 99 760 EUR
Excluding VAT
If annual or monthly value:
Number of months: 36
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Proportion: 38 %
Short description of the value/proportion of the contract to be sub-contracted: 29 + 9.

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
In line with Article 134.1(f) of the rules of application to the Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 (Financial Regulation), during the 3 years following conclusion of the original contract, the contracting authority will be able to use the exceptional negotiated procedure for additional services (without prior publication of a contract notice) consisting in the repetition of similar services (up to a maximum of 50 % of the original contract value) entrusted to the economic operator awarded the initial contract by the same contracting authority.
Tender documents will be available for download at the address indicated under heading I.1. The website will be updated regularly and it is the tenderers' responsibility to check for updates and modifications during the tendering period.

Please note that in the PIN 2015/S 37-062225 of 21.2.2015 the title was ‘Support for the implementation of the F-gas regulation: new issues are assessing the prohibition of multipack centralisation refrigeration systems; prepare study on assessing quota system; implementation regulation: leakage check, comparing records, certification and training’ with a budget of 133 900 EUR. The budget given in contract notice 2015/S 99-178302 of 23.5.2015 gave a budget range for lot 1 of 160 000 EUR–180 000 EUR and for lot 2 of 90 000 EUR–100 000 EUR.

VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.

Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.3.1.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
8.12.2015