Services - 445564-2015

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18/12/2015    S245

United Kingdom-Walsall: Construction project management services

2015/S 245-445564

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Walsall Housing Group Limited
Postal address: 100 Hatherton Street
Town: Walsall
Postal code: WS1 1AB
Country: United Kingdom
Contact person: Ark Housing Consultancy LLP
For the attention of: Gordon Malcolm
E-mail: whgprocurement@arkconsultancy.co.uk
Telephone: +44 1215153831
Fax: +44 1215153923

Internet address(es):

General address of the contracting authority: http://www.whg.uk.com

Electronic access to information: http://www.whg.uk.com/tenders

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
Official name: Walall Housing Group Limited
Postal address: 100 Hatherton Street
Town: Walsall
Postal code: WS1 1AB
Country: United Kingdom
E-mail: tenders@whgrp.co.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Walsall Housing Group of Companies as identified at https://www.whg.uk.com/board-structure
Postal address: 100 Hatherton Street
Town: Walsall
Postal code: WS1 1AD
Country: United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The supply of Employer's Agent and CDM2015 Client Support or Principal Designer Services in respect of the construction and planned maintenance of housing.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: West Midlands and surrounding Counties.

NUTS code UKG3 West Midlands,UKG2 Shropshire and Staffordshire,UKG1 Herefordshire

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 150 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Whg intends to establish a framework to cover under two Lots the supply of Employer's Agent and CDM2015 Support or Principal Designer Services respectively with regard to programmes delivering new homes development and planned investment in existing housing and other properties, as detailed in the Lots appendices. Type of procedure: competitive procedure with negotiation. whg intends to use the competitive procedure with negotiation for this procurement. Whilst the OJEU Notice is being updated by the European Commission, the Cabinet Office has recommended that contracting authorities intending to use this procedure tick the ‘negotiated’ box in section IV.1.1).and explain that the competitive procedure with negotiation will be used instead. The estimated value of direct commissions from whg is in the range of 1 000 000 GBP to 3 000 000 GBP with the balance of the range above being intended to cover other potential users of the Frameworks.
II.1.6)Common procurement vocabulary (CPV)

71541000 Construction project management services, 71530000 Construction consultancy services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Initially the Framework will be established by whg to provide the required services to whg and its subsidiaries. The ultimate overall scope and value will be dependant upon the nature and extent of services procured over the term of the Framework.
Estimated value excluding VAT:
Range: between 1 000 000 and 150 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of Employers Agent Services in respect of New Build Development and Planned Investment Works.
1)Short description
This Lot covers the provision of cost consultancy, cost management and project management services in respect of the commissioning and execution of works of new construction and planned works in respect of housing or public services buildings.
2)Common procurement vocabulary (CPV)

71541000 Construction project management services

3)Quantity or scope
Whg's estimate for its own call-offs is in the range of 700 000 GBP to 2 500 000 GBP. The balance in the estimate below is to cover other potential users.
Estimated value excluding VAT:
Range: between 850 000 and 125 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Provision of CDM 2015 Client Support Services
1)Short description
This Lot covers the provision of CDM 2015 Client Support or Principal Designer Services in respect of the commissioning and execution of new build development and planned investment works in respect of housing or public services buildings.
2)Common procurement vocabulary (CPV)

71541000 Construction project management services

3)Quantity or scope
Whg's estimate for its own call-offs is in the range of 150 000 GBP to 500 000 GBP. The balance in the estimate below is to cover other potential users.
Estimated value excluding VAT:
Range: between 150 000 and 25 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No specific legal form is required but all economic operators within a group are to be jointly and severally liable under the Framework Agreement and any appointment called-off under it.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of the main conditions of financing and payment will be set out in the Invitation to Tender and the Framework Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Jointly and Severally Liable. No specific legal form is required but all economic operators within a group are to be jointly and severally liable under the Framework Agreement and any appointment called-off under it.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any conditions will be set out in the Contract Documents. These may include conditions relating to environmental and social requirements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The qualification criteria are set out in a pre-qualification questionnaire (‘PQQ’) which can be obtained from the address in section I.1).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the PQQ which can be requested from the address in Section I.1). whg need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The information and documentation required is set out in the PQQ which can be requested from the address in Section i.1. whg need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Interested parties will be required to demonstrate that they have staff with appropriate professional qualifications to provide construction Project and Cost Management and Health and Safety Management services.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 16
Objective criteria for choosing the limited number of candidates: The criteria for selection of economic operators to tender are as set out in the PQQ. whg intends to invite 8 economic operators per lot. If the same economic operator is invited to tender for each lot, the total number of economic operators invited to tender will be reduced accordingly. For example, if two economic operators are invited to tender for both lots, the total number of economic operators invited to tender for the Framework will be 14. Type of procedure: competitive procedure with negotiation. whg intends to use the competitive procedure with negotiation for this procurement. Whilst the OJEU Notice is being updated by the European Commission, the Cabinet Office has recommended that contracting authorities intending to use this procedure tick the ‘negotiated’ box in section IV.1.1).and explain that the competitive procedure with negotiation will be used instead. whg, in its sole discretion, reserves the right to accept initial tenders only, in accordance with Regulation 29(15) of the Public Contracts Regulations 2015, and not to enter into any negotiations.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
29.1.2016 - 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
19.2.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Whg is procuring on behalf of itself and all subsidiaries of Walsall Housing Group, namely:
— Buy for Good CIC;
— whg Trading Company Limited;
— whg Developments Limited; and
— VIEW (Visionary Investment Enhancing Walsall) Limited.
whg is also procuring on behalf of:

— All registered providers of social housing whose registered office is in the West Midlands (a list of registered providers can be found at www.gov.uk/organisations/homes-and-community-agency);

— All arms length management organisations (ALMOs) whose registered office is in the West Midlands;
— All local authorities in the West Midlands; and

— All NHS Trusts whose head office is in the West Midlands (a list of such authorities and trusts can be found at http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx).

In the list above, ‘West Midlands’ refers to the area covered by NUTS code UKG.
Finally, whg is also procuring on behalf of:
UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes). These include:

— Registered Providers of Social Housing (a list can be found at www.gov.uk/organisations/homes-and-community-agency);

— Local Authorities;

— NHS Bodies ie. Acute rusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, NHS Hospital Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities (a list of such authorities and trusts can be found at http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx)

whg is subject to the Environmental Information Regulations 2004 and may become subject to the Freedom of Information Act 2000. All information received will be dealt with in accordance with that Act (if required by law) and information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.
The right is reserved not to proceed or not to award a contract for the whole or part of the proposed procurement. Neither whg nor any person on whose behalf this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: See VI.4.2) below
Country: United Kingdom

Body responsible for mediation procedures

Official name: N/A
Country: United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Whg will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a framework agreement has not been entered into, the Court may order the setting aside of the award decision or order whg to amend any document and may award damages. If the framework agreement has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the framework agreement to be ‘ineffective’.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: See Section VI.4.2)
Country: United Kingdom

VI.5)Date of dispatch of this notice:
15.12.2015