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Services - 446134-2021

Unrevised Machine Translation

03/09/2021    S171

Germany-Hamburg: IT services: consulting, software development, Internet and support

2021/S 171-446134

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Bundesamt für Seeschifffahrt und Hydrographie
National registration number: 970
Postal address: Bernhard-Nocht-Str. 78
Town: Hamburg
NUTS code: DE600 Hamburg
Postal code: 20359
Country: Germany
Contact person: Vergabestelle BSH
E-mail: vergabestelle@bsh.de
Internet address(es):
Main address: http://www.bsh.de
Address of the buyer profile: http://www.evergabe-online.de
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.evergabe-online.de/tenderdetails.html?id=411571
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.evergabe-online.de/tenderdetails.html?id=411571
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Software maintenance BSH MOS (model output statistics) for the water forecast service, 85 North Sea and Baltic Sea levels 2022-2025

Reference number: 0800Z12-1114/002/1154
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

According to the Seeaufgabengesetz, the BSH is responsible for drawing up water forecasts. To this end, different data and procedures are needed to assist the visiting researcher in the preparation of the water level forecast and to be made available through an information or decision support system.

II.1.5)Estimated total value
Value excluding VAT: 1.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
72200000 Software programming and consultancy services
48000000 Software package and information systems
48100000 Industry specific software package
II.2.3)Place of performance
NUTS code: DE600 Hamburg
Main site or place of performance:

Federal Office of Shipping and Hydrography

Bernhard-Nocht-Strasse 78

D-20359 Hamburg

II.2.4)Description of the procurement:

The Water Level Forecasting Service (WVD) uses two independent methods:

— the hydrodynamic numerical model system (here: Staumodell) and

— an empirical statistical method.

The numerical model system is constantly being improved and has been operational with meteorological service input data since around 1980. The empirical procedure is based on a study by BSH scientists in 1999. Results of both processes will be linked and optimised using a Model Output Statistics (MOS) method. The MOS procedure has proved its worth in meteorological forecasting practice since the 1970s.

For the purpose of forecasting sea coastal water levels, this method is used for the first time worldwide at BSH. Systematic errors in numerical forecasting models can be eliminated in case of point forecasting when current and historical level measurements are available. The MOS process was developed by Meteo Service Weather Research (MSWR) in Berlin, which carried out a dust forecast based on MSWR-MOS. In the meantime, MOS versions exist at the BSH, which predict water level lines up to 6 days for 34 North Sea (and 32 Baltic) plains. The process has now become an integral and indispensable part of the water level forecasting service and provides continuous and automated forecasts that are passed on to users, e.g. via the Internet.

Objective:

The operation of MOS at BSH has very high security and availability requirements. Therefore, the following should and must:

— The moderate increase in the number of stations to a total of 70 is included in the fixed fixed price.

— Possible adjustments in the context of the annual updates due to new parametric changes, etc. in the numerical models Staumodell (smod) and Circular Model (Cmod). Sufficiently long development data will be provided by the contracting authority.

The Contractor shall provide the following other care services:

— Continuation of care

— Technical support and error correction

— Operating a test system at the contractor’s premises

— Availability guarantee with response times specified by the BSH during service times (weekdays from 8 to 17)

— Provision of software updates, annual in June

— Adaptation of software to new UNIX versions (e.g. from Debian 8 to Debian n) not adapted to other operating systems

Adaptation of the software to new FORTRAN-Compiler

— Removal of programme errors under the responsibility of the contractor, i.e. in the source code produced by the contractor.

Analysis of programme cancellations:

— if the error is caused by the Contractor’s source code, the error shall be remedied;

If the error lies in the contracting authority’s used programme libraries or in the operating system, the error is described and attempted to develop a prevention strategy. The implementation of the prevention strategy is then specifically commissioned, if necessary, if the source code needs to be changed.

— Support for BSH staff in setting up operational operating environments.

— The following framework conditions shall apply to the involvement of the contracting authority:

— timely announcement of interventions going beyond normal operational operations with 6-8 weeks prior notice.

— BSH staff are involved in limiting possible errors with:

Conclusion of EVB IT care contract S

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 1.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2022
End: 31/12/2025
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See the ‘Description of the service’ form.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/10/2021
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
German
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/12/2021
IV.2.7)Conditions for opening of tenders
Date: 19/10/2021
Local time: 11:00
Place:

At BSH Hamburg, Bernhard-Nocht-Strasse 78, 20359 Hamburg

Information about authorised persons and opening procedure:

Persons shall not be present.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:

(1) This procurement procedure is conducted exclusively electronically via the Federal Allocation Platform. Procurement documents, communication and tender fees are made exclusively and without exception via the Federal e-procurement platform (for more information see: www.evergabe-online.de Or www.evergabe-online.info).

(2) Please do not hesitate to contact you with the following question: E-procurement platform: (as a qualified signature user). The responses will be prepared and sent to all stakeholders via e-procurement platform. Please note that questions/information must be received by the Contracting Authority no later than 6 days before the deadline for submission of tenders, so that it can still be answered.

(3) The invitation to tender is based on the provisions of the Public Procurement Regulation (VgV) (as published on 18.04.2016), the BMVI procurement manual (VHL-BVI) and the associated forms, and the conditions for participation in the award of services TNL BVI-EU.

(4) Any alleged breach of the public procurement law referred to in point (3) must be notified in writing to the contracting authority within 10 calendar days as soon as possible. Tenderers may not rely on errors in the procurement documents in their favour, provided that they discover them but have not indicated them to the contracting authority! Any misleading information in the procurement documents must therefore be indicated without delay!

(5) Tenderers will be informed in writing of the cancellation of the invitation to tender (in whole or in part).

(6) The documents relating to the invitation to tender may be used only for the purpose of drawing up a tender; Any publication (including extracts) is not permitted without the explicit authorisation of the BSH.

(7) The candidate/participant/tenderer must maintain professional secrecy with regard to the official matters brought to his attention in the context of the call for tenders, even after the end of the tender phase. It is also required to do so by the staff involved in the preparation of the tender.

(8) No remuneration will be paid for the preparation of the tender.

(9) In the event of a contract award, the requirements set out in the procurement and contract documents in conjunction with the tender specifications will be taken from the tender as part of the contract on the basis of the following additional terms of contract:

— Procurement and contract documents and forms based on the VHL-BVI and the VgV in version 2016.

— the contract notice for this invitation to tender,

— VOL/B, AGB EVB-IT Pflegeung S, subordinate to BSH’s general terms and conditions at: https://www.bsh.de/DE/Das_BSH/ausschreibungen-vergabe-vertragsbedingungen_node.html

Note: The participant’s general terms and conditions are excluded. Should a party nevertheless attach its general terms and conditions, it will already refrain from invoking your general terms and conditions.

— Participant’s offer

(10) German law applies.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Bundeskartellamt Vergabekammer des Bundes
Postal address: Villemombler Straße 76
Town: Bonn
Postal code: 53123
Country: Germany
E-mail: vk@bundeskartellamt.bund.de
Telephone: +49 228-9499561
Fax: +49 228-9499163
Internet address: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Federal Office of Shipping and Hydrography

Bernhard-Nocht-Strasse 78

— Justitiariat Z11 —

D-20359 Hamburg

Fax no.: + 49 40 3190 5001

VI.5)Date of dispatch of this notice:
31/08/2021