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Services - 446823-2018

13/10/2018    S198

Luxembourg-Luxembourg: EIF - Provision of Services in the Field of Marketing Consultancy and Content Production (Luxembourg)

2018/S 198-446823

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Investment Fund
Postal address: 37B avenue JF Kennedy
Town: Luxembourg
NUTS code: LU000 Luxembourg
Postal code: 2968
Country: Luxembourg
Contact person: Mrs Claude Mathieu-Loës
E-mail: EIF-procurement@eif.org
Internet address(es):
Main address: www.eif.org
Address of the buyer profile: http://www.eif.org/who_we_are/governance/procurement/index.htm?lang=-en
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4094
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Services in the Field of Marketing Consultancy and Content Production

Reference number: 2018-MRKTG-006
II.1.2)Main CPV code
79342000 Marketing services
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Investment Fund is seeking to procure various marketing consultancy and production service providers to help raise awareness of its products and services with its different audiences. Service providers shall support the delivery of targeted, impactful and relatable marketing messages through film, print, digital and social media content.

II.1.5)Estimated total value
Value excluding VAT: 6 600 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description
II.2.1)Title:

Film production services within Luxembourg

Lot No: 1
II.2.2)Additional CPV code(s)
79342000 Marketing services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG
II.2.4)Description of the procurement:

Production of creative, impactful and professional films, i.e.High Definition (HD) digital files containing motion pictures and where necessary, voice over, comments and/or subtitling in a range of languages, to be shot within the territory of Luxembourg, as follows:

Live and Mock Live conference films within Luxembourg

Documentary Style Films within Luxembourg

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Film production services outside of Luxembourg as well as animated films

Lot No: 2
II.2.2)Additional CPV code(s)
79342000 Marketing services
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

Production of creative, impactful and professional films, i.e. High Definition (HD) digital files containing motion pictures and animation features with voice over or comments and subtitling in any language, to be shot outside of Luxembourg, predominantly in the EU 28 countries, as follows:

Live and Mock Live Conference films outside of Luxembourg

Documentary Style films outside of Luxembourg

Animated Films

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Creative consultancy services and graphic design

Lot No: 3
II.2.2)Additional CPV code(s)
79342000 Marketing services
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

Creative consultancy, i.e. developing creative concepts based on a brief provided by the EIF, and graphic design, i.e. providing graphic and visual services tailored to various audiences, dissemination formats and channels (online/offline, digital/print), ensuring that the execution is suitably modern, relevant and visually appealing.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Social media engagement and production services

Lot No: 4
II.2.2)Additional CPV code(s)
79342000 Marketing services
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

Advisory services and the ongoing production of timely, relevant and diverse content for social media use that drive engagement across platforms and audiences in order to support the EIF in the implementation of its online communications and digital marketing strategy.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 680 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Digital asset development services

Lot No: 5
II.2.2)Additional CPV code(s)
79342000 Marketing services
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

Digital asset development, hosting and maintenance services for marketing purposes and marketing-related activities, incl. but not limited to websites, mobile apps and other digital assets such as digital publications or audience tools for audience engagement.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Abstract and landscape photography

Lot No: 6
II.2.2)Additional CPV code(s)
79342000 Marketing services
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

Production of creative and impactful images in the non-people category, incl. studio photography creating abstract images, landscape photography. In case human imagery is used, it will be as a secondary source to complement the abstract image / object's visual representation but not the represent its main subject.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 100 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Portrait and live event photography

Lot No: 7
II.2.2)Additional CPV code(s)
79342000 Marketing services
II.2.3)Place of performance
NUTS code: 00 Not specified
II.2.4)Description of the procurement:

Production of creative and impactful images in the category of people photography, incl. profile pictures of individuals and event-related photography; i.e. candid pictures at events or conferences.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 280 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Lot 1: FA with a single operator; Lot 2: FA with up to two operators; Lot 3: FA with up to 2 operators; Lot 4: FA with a single operator; Lot 5: FA with up to three operators; Lot 6: FA with up to 2 operators; Lot 7: FA with up to 2 operators.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/11/2018
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 29/11/2018
Local time: 23:59

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
02/10/2018