Services - 447460-2016

20/12/2016    S245

United Kingdom-London: Radio, television, communication, telecommunication and related equipment

2016/S 245-447460

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Ministry of Justice
Postal address: 102 Petty France
Town: London
Postal code: SW1H 9AJ
Country: United Kingdom
Contact person: Lauren Bradley
Telephone: +44 02033343555
Internet address(es):
Main address:
Address of the buyer profile:
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement

Maintenance and Service Support for NOMS' Prison UHF Tetra Radio Systems and Associated Equipment.

II.1.2)Main CPV code
32000000 Radio, television, communication, telecommunication and related equipment - FB05 - JA13 - RC04
II.1.3)Type of contract
II.1.4)Short description:

A maintenance and support contract is required for the UHF Tetra radio systems and all associated equipment in 115 public and private prisons throughout England and Wales. The main radio communication system encompasses c122 Rohill base stations with SafetyNet Digital software and c 17 600 Hytera Tetra radio terminals. Each prison operates a standalone TETRA network with no external connectivity. A small number of prisons and vehicles use the Airwave network to communicate with the emergency services using Sepura radio terminals. Remote Access Support for the radio networks is not currently available, but is a potential future option. The contract is expected to include the requirement to provide an option to replace some batteries, radio terminals and system PCs during the contract term where it is identified that they are at the end of their life. It will also cover decommissioning of equipment, provision of the service at new sites and amendments at existing sites.

II.1.5)Estimated total value
Value excluding VAT: 23 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
50610000 Repair and maintenance services of security equipment
35800000 Individual and support equipment
32300000 Television and radio receivers, and sound or video recording or reproducing apparatus - FB05 - JA13 - RC04
32344280 Portable radios - FB05 - JA13 - RC04
35120000 Surveillance and security systems and devices
51300000 Installation services of communications equipment
32418000 Radio network - FB05 - JA13 - RC04
32344000 Reception apparatus for radiotelephony or radiotelegraphy - FB05 - JA13 - RC04
50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
32344100 Portable receivers for calling and paging - FB05 - JA13 - RC04
32344210 Radio equipment - FB05 - JA13 - RC04
32344200 Radio receivers - FB05 - JA13 - RC04
II.2.3)Place of performance
Main site or place of performance:

NOMS' Prison Estate in England and Wales.

II.2.4)Description of the procurement:

The current and expected service support model for this service is likely to be:

— 24/7 help desk support;

— 4 hour response and restoration of service where there is a significant loss of communication affecting all users on-site;

— 8 hour response and restoration of service where there is some disruption to radio communication affecting a number of users;

— Next working day response and fix for single terminal failure, on a repair by replacement basis.

II.2.14)Additional information

The Authority plans on holding a supplier day ahead of the launch of the procurement. Suppliers should confirm interest by 31.12.2016. Please include ‘Tetra Market Event’ in the subject heading, stating the name of the attendees and their role. Full details will be provided in our invitation to the event. Please register on MoJ Bravo Sourcing portal against Invitation to Tender reference ITT_367.

II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.5)Date of dispatch of this notice: