Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: European Maritime Safety Agency
Postal address: Praça Europa 4
Town: Lisbon
Postal code: 1249-206
Country: Portugal
For the attention of: Mr Leendert Bal
E-mail: OPEN222016@emsa.europa.eu
Fax: +351 211209218
Internet address(es):
General address of the contracting authority: http://www.emsa.europa.eu/
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityGeneral public services
Environment
Other: Maritime safety, maritime security, remotely piloted aircraft systems.
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Contracts for demonstrating state-of-the-art remotely piloted aircraft systems (RPAS) services in support of the execution of coast guard functions.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Iberian Peninsula.
NUTS code ES ESPAÑA,PT PORTUGAL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in months: 6
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 310 000 EUR
II.1.5)Short description of the contract or purchase(s)
The European coastguard pilot project, as initiated by the European Parliament, focuses on creating operational and technical synergies between the European Maritime Safety Agency (EMSA), the European Border and Coast Guard Agency (Frontex) and the European Fisheries Control Agency (EFCA).
The provision of a remotely piloted aircraft system (RPAS) service and associated data will support maritime situational awareness for the 3 Agencies and Member States.
This procurement, as part of the pilot project, aims at demonstrating state-of-the-art RPAS capabilities regarding aircraft, sensors, and operations. The demonstration should show how RPAS can support a range of maritime surveillance activities, for example maritime pollution monitoring, emissions monitoring, illegal fishing detection, anti-drug trafficking, illegal immigration and search and rescue operations.
II.1.6)Common procurement vocabulary (CPV)34711200 Non-piloted aircraft, 35125000 Surveillance system, 35125100 Sensors, 35123500 Video identification systems, 90730000 Pollution tracking and monitoring and rehabilitation, 90731400 Air pollution monitoring or measurement services, 90741100 Oil spillage monitoring services
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: no
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:Estimated value excluding VAT: 310 000 EUR
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: no
II.3)Duration of the contract or time limit for completionDuration in months: 6 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments shall be made in accordance with the provisions of the draft contract. Tender documentation is available on the ‘Procurement’ section under the call to tender EMSA/OP/22/2016 on the EMSA website at the following address: http://www.emsa.europa.eu
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
When submitting their bid, tenderers are requested to complete and enclose the legal entity form and requested accompanying documentation, available in the ‘Procurement’ section (legal entity form) on the EMSA website at the following address: http://www.emsa.europa.eu
Tenders from consortia of firms or groups of service providers, contractors or suppliers must specify the role, qualifications and experience of each member or group.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: yes
Description of particular conditions: In addition to economic operators established in the Member States of the Union, only economic operators from the following countries are eligible to participate in the present procurement procedure: Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Iceland, Liechtenstein, Montenegro, Norway and Serbia. In the case of economic operators from other non-EU Member States, EMSA may, only in exceptional circumstances, accept their participation in a particular procurement procedure without creating a precedent or obligation for future participation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: To be eligible for participating in this contract award procedure, tenderers must not be in any of the following exclusion grounds:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they have been convicted of an offence concerning their professional conduct by a judgment which has the force of ‘res judicata’;
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify;
(d) they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they have been the subject of a judgment which has the force of ‘res judicata’ for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Union's financial interests;
(f) is a subject of the administrative penalty for being guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the procurement procedure or failing to supply information, or being declared to be in serious breach of his obligation under contract covered by the budget.
For this purpose the declaration on honour available in the ‘Procurement’ section on the EMSA website (http://www.emsa.europa.eu) shall be completed and signed.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications available on EMSA's website.
Minimum level(s) of standards possibly required: Please refer to the tender specifications available on EMSA's website.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
Please refer to the tender specifications available on EMSA's website.
Minimum level(s) of standards possibly required:
Please refer to the tender specifications available on EMSA's website.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated below
1. Fulfilment of technical requirements. Weighting 50
2. Price scenario. Weighting 50
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EMSA/OP/22/2016.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate6.2.2017 - 20:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upAny EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tendersDate: 14.2.2017
Place:
EMSA premises, Lisbon, Portugal.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The opening session will be public and a representative of each tenderer may attend the opening.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Contact between the contracting authority and tenderers is prohibited throughout the procedure save in exceptional circumstances and under the following conditions only:
— Before the final date for submission of tenders:
• at the request of the tenderer, EMSA may provide additional information solely for the purpose of clarifying the nature of the contract. Any requests for additional information must be made in writing and sent to the following e-mail address OPEN222016@emsa.europa.eu
Requests for additional information received less than 5 working days before the closing date for submission of tenders will not be processed,
EMSA may, on its own initiative, inform interested parties of any error, inaccuracy, omission or any other clerical error in the text of the call for tenders,
• any additional information, including that referred to above, will be published on EMSA's website in the ‘Procurement’ section.
— After the opening of tenders:
• if clarification is required or if obvious clerical errors in the tender need to be corrected, EMSA may contact the tenderer provided the terms of the tender are not modified as a result.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:9.12.2016