Works - 4504-2019

07/01/2019    S4    - - Works - Contract notice - Open procedure 

United Kingdom-Leicester: Construction work

2019/S 004-004504

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Leicestershire County Council
County Hall, Glenfield
Leicester
LE3 8RA
United Kingdom
E-mail: Commissioning.Support@leics.gov.uk
NUTS code: UKF22

Internet address(es):

Main address: http://www.leicestershire.gov.uk

Address of the buyer profile: http://www.leicestershire.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Minor Works Framework: Roofing 2019

Reference number: DN385291
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

The scope of the minor works framework: Roofing 2019 (the framework) is replacement or upgrade to existing roofing installations and associated works to the client’s own properties and to properties of customers. The customer work is to generate income for the client so it may subsidise its public service commitments.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Pitched Roofing

Lot No: 1
II.2.2)Additional CPV code(s)
45261000
II.2.3)Place of performance
NUTS code: UKE3
NUTS code: UKF
NUTS code: UKG
NUTS code: UKH11
NUTS code: UKH12
NUTS code: UKH2
NUTS code: UKJ1
NUTS code: UKK11
NUTS code: UKK12
NUTS code: UKK13
II.2.4)Description of the procurement:

The works comprise renewal of existing pitched roof coverings.

The specification of the works shall be as described in the framework information, this scope and the work order.

The client proposes to make this framework available to eligible Contracting Authorities and charities within the geographic regions of:

— the East Midlands (Leicestershire, Derbyshire, Lincolnshire, Northamptonshire, Nottinghamshire and Rutland),

— the West Midlands (Herefordshire, Shropshire, Staffordshire, Warwickshire, West Midlands and Worcestershire),

— Home Counties (Bedfordshire, Buckinghamshire, Hertfordshire and Oxfordshire),

— East Anglia (Cambridgeshire and Peterborough),

— South West England (Gloucestershire),

— Yorkshire and The Humber (South Yorkshire).

The framework is intended to be used by the client or eligible Contracting Authorities (the customers) that it grants access. The customers can include but are not limited to:

— schools,

— academies,

— universities,

— district Councils,

— county Councils,

— city Councils,

— libraries,

— police forces,

— fire brigades and charities or

— similar organisations.

It is not possible to ascertain the precise value of any work which may be generated via the client and customers. However, based on the financial year 17/18 the client’s spend was 300 000 GBP. The value may increase as a result of the client increasing its client/Property portfolio, budgets made available to the client, successful Joint Bidding defined in 2.4 or where new customer’s call off from the framework.

Suppliers should note that any values quoted in these documents are given in good faith as a representation of past purchasing and current planning to assist you in submitting your offer. Therefore, should not be construed as an undertaking on behalf of the client to infer, promise or guarantee the levels of work to be made available via this framework.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 55
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The anticipated framework commencement date is .4.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.3.2023.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To award the work order the client can chose between:

(a) direct call-off;

(b) mini-competition.

The client reserves the right not to award a work order if it feels the price does not represent value for money.

II.2)Description
II.2.1)Title:

Flat Roofing

Lot No: 2
II.2.2)Additional CPV code(s)
45261000
II.2.3)Place of performance
NUTS code: UKE3
NUTS code: UKF
NUTS code: UKG
NUTS code: UKH11
NUTS code: UKH12
NUTS code: UKH2
NUTS code: UKJ1
NUTS code: UKK11
NUTS code: UKK12
NUTS code: UKK13
II.2.4)Description of the procurement:

The works comprise renewal of existing flat roof coverings.

The specification of the works shall be as described in the framework information, this scope and the work order.

The client proposes to make this framework available to eligible contracting authorities and charities within the geographic regions of:

— the East Midlands (Leicestershire, Derbyshire, Lincolnshire, Northamptonshire, Nottinghamshire and Rutland),

— the West Midlands (Herefordshire, Shropshire, Staffordshire, Warwickshire, West Midlands and Worcestershire),

— Home Counties (Bedfordshire, Buckinghamshire, Hertfordshire and Oxfordshire),

— East Anglia (Cambridgeshire and Peterborough),

— South West England (Gloucestershire),

— Yorkshire and The Humber (South Yorkshire).

The framework is intended to be used by the client or eligible Contracting Authorities (the customers) that it grants access. The customers can include but are not limited to:

— schools,

— academies,

— universities,

— district Councils,

— county Councils,

— city Councils,

— libraries,

— police forces,

— fire brigades and

— charities or similar organisations.

It is not possible to ascertain the precise value of any work which may be generated via the client and customers. However, based on the financial year 17/18 the client’s spend was 300 000 GBP. The value may increase as a result of the client increasing its client/property portfolio, budgets made available to the client, successful Joint Bidding defined in 2.4 or where new customer’s call off from the framework.

Suppliers should note that any values quoted in these documents are given in good faith as a representation of past purchasing and current planning to assist you in submitting your offer. Therefore, should not be construed as an undertaking on behalf of the Client to infer, promise or guarantee the levels of work to be made available via this framework.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 55
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 12 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The anticipated framework commencement date is 1.4.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.3.2023.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To award the work order the client can chose between:

(a) direct call-off;

(b) mini-competition.

The client reserves the right not to award a work order if it feels the price does not represent value for money.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated within the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated within the procurement documents

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/02/2019
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom

Internet address: https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Leicestershire County Council (LCC) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/01/2019