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Services - 450614-2015

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23/12/2015    S248

Luxembourg-Luxembourg: EIB - MHA-1292 GEMS audit exercise

2015/S 248-450614

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Investment Bank
Postal address: 98–100, boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2950
Country: Luxembourg
Contact person: Marie Hélene Armand
For the attention of: MHA-1292
Telephone: +352 4379-1

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
MHA-1292 GEMS audit exercise.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 9: Accounting, auditing and bookkeeping services

NUTS code LU00 Luxembourg (Grand-Duché)

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Global Emerging Markets (GEMs) risk database consortium, originally established as a joint effort by the European Investment Bank (EIB) and the International Finance Corporation (IFC), is a comprehensive database of credit risk information relating to emerging market operations of currently 11 participating institutions. Other members of the GEMs consortium are the European Bank for Reconstruction and Development (EBRD), African Development Bank (AfDB), Inter-American Development Bank (IADB), Asian Development Bank (ADB), Dutch development bank (FMO), Black Sea Trade and Development Bank (BSTDB), Overseas Private Investment Corporation (OPIC), Islamic Development Bank (IsDB), and Agence Française de Développement (AFD). The primary purpose of the database is to provide pooled data on credit default rates from the projects funded by the participating organisations and recovery rates from defaulted projects. Currently the GEMs risk database has over 7 000 counterparts, approximately 1 500 default events and almost 1 500 resolved contracts.
The members of the participating institutions of the GEMs consortium meet twice a year in order to discuss potential improvements on a wide range of topics.
The Global Emerging Market Credit Data (GEMs) consortium was validated in its methodology and data quality at the beginning of 2009, when the institutions contributing with data were EIB and IFC only.
A second independent validation of the consortium operations was held in 2013 focusing on suggestions, changes and the advice on definitions and their application.
Today, the Gems consortium seeks external validation both in data quality and methodology, as well as regarding the calibration exercise.
II.1.6)Common procurement vocabulary (CPV)

79212000 Auditing services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 350 000 and 400 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A group of economic operators (or consortium) may submit a joint tender or put themselves forward as candidates. In order to submit a joint tender or a request to participate, the Bank does not require the group of economic operators (or consortium) to assume a specific legal form; however, the selected group of economic operators (or consortium) may be required to do so when it has been awarded the contract, to the extent that this change is necessary for the satisfactory performance of the contract.
The members of the group (or consortium) shall designate one of them to act as leader (the ‘leader’) with full authority to bind the group (or consortium) and each of its members. The leader shall be responsible for the receipt and processing of payments for members of the group (or consortium), for managing the service administration and for coordination.
If a tender is submitted by a group of economic operators (or consortium), the tender must include:
(a) the composition of the group (or consortium);
(b) the allocation of the scope of tasks amongst the members; and
(c) the power of attorney signed by the members of the group (or consortium) appointing the leader.
The composition of the group of economic operators (or consortium) shall not be altered without the prior written consent of the Bank.
In the case of contract award, the Bank will sign a contract with the leader, duly authorised by the members of the group (or consortium). All the members of the group (or consortium) shall be jointly and severally liable to the Bank for the performance of the contract as a whole.
As regards the assessment of tenders submitted by a consortium, the exclusion criteria will be assessed in relation to each member of the consortium, the selection and award criteria will be assessed in relation to the consortium as a whole.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be excluded from participation in this call for tenders if, pursuant to Article 45 of the Directive 2004/18/EC of the European Parliament and of the Council of 31.3.2004 on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts the exclusion criteria apply to them (see the form regarding the exclusion criteria).
Documents to be provided by the tenderers relating to the exclusion criteria:
Tenderer (sole tenderer or the lead contractor) and any subcontractors whose intended share in the contract is equal to or above 20 % shall provide the declaration in Annex 1 of the ‘General administrative and submission clauses’ (declaration regarding the exclusion criteria and the absence of conflict of interest).
All tenderers should provide the declaration in Annex 5a of the ‘General administrative and submission clauses’ (declaration regarding the exclusion criteria and the absence of conflict of interest), duly signed and dated by an authorised representative (sole tenderer or lead contractor), stating that they are not in one of the situations listed in Annex 5a of the ‘General administrative and submission clauses’.
The declaration shall also be provided by subcontractors whose intended share of the contract is equal to or above 20 %.
The successful tenderer shall provide the documents mentioned as supporting evidence in Annex 5a of the ‘General administrative and submission clauses’ before signature of the contract and by the deadline specified by the Bank.
This requirement applies to all members of a group of economic operators (or consortium) and to subcontractors whose intended share in the contract is equal to or above 20 %.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
To be selected for the award phase, all bidders should comply with the following criteria and should have the technical and professional ability, evidenced by company and consultant profiles as well as descriptions of completed projects:
i. at least 5 years of experience in working data consortia, in auditing financial institutions' data in risk management databases and risk management processes (evaluation will be based on documents provided by the tenderer as per Sections 7.5.1) and 7.5.2));
ii. at least 2 projects comparable or analogous to the one which is the object of the present tender (evaluation will be based on the description provided by the tenderer as per Section 7.5.3)).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
22.2.2016 - 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: