Services - 451916-2018

16/10/2018    S199    - - Services - Contract notice - Open procedure 

United Kingdom-Derby: Risk or hazard assessment other than for construction

2018/S 199-451916

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of Derby
Kedleston Road
Derby
DE22 1GB
United Kingdom
Contact person: Anna Salt
E-mail: a.salt@derby.ac.uk
NUTS code: UKF11

Internet address(es):

Main address: www.derby.ac.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Derby:-Risk-or-hazard-assessment-other-than-for-construction./9Y55RQ54P3
Additional information can be obtained from another address:
University of Derby
Kedleston Road
Derby
DE22 1GB
United Kingdom
E-mail: a.salt@derby.ac.uk
NUTS code: UKF11

Internet address(es):

Main address: www.derby.ac.uk

Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of Fire Risk Assessments and Passive Fire Compartmentation Surveys

Reference number: PROC AS ITT/026
II.1.2)Main CPV code
90711100
II.1.3)Type of contract
Services
II.1.4)Short description:

The University is inviting tenders for the supply of Fire Risk Assessments and Passive Fire and Compartmentation Surveys across its whole estate, which includes residential properties as well as tutorial properties over its sites in Derby, Buxton, Leek and Chesterfield.

This new contract is required so that the University is able to continually meet its statutory and legislative requirements and with regard to Fire Risk Assessments (FRA). To ensure that there is adequate fire compartmentation of all buildings a Passive Fire and Compartmentation Surveys (PFCS) are requested.

II.1.5)Estimated total value
Value excluding VAT: 185 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

The University is inviting tenders for the supply of Fire Risk Assessments and Passive Fire and Compartmentation Surveys across its whole estate, which includes residential properties as well as tutorial properties over its sites in Derby, Buxton, Leek and Chesterfield.

This new contract is required so that the University is able to continually meet its statutory and legislative requirements and with regard to Fire Risk Assessments (FRA). To ensure that there is adequate fire compartmentation of all buildings a Passive Fire and Compartmentation Surveys (PFCS) are requested.

Derbyshire Student Residential Ltd (DSRL) are a subsidiary of the University of Derby and are responsible for the ownership, running and management of its residential properties.

The University invites suppliers to submit proposals to complete Fire Risk Assessments and Passive Fire and Compartmentation Surveys on the entire property estate.

The University wishes to appoint a supplier who shares its commitment to sustainability, will help minimise the environmental impact of its operation and will actively contribute to the achievement of its business objectives, in line with the University’s Environmental Policy. It should be noted that targets are subject to review and subsequent changes, which aim to drive continuous improvement.

The University recognises that markets and businesses are changing at an ever-increasing pace. The requirements detailed in this document are, therefore, the minimum acceptable to the University and shall be capable of development where appropriate and relevant.

During the life of the Contract, the University shall be entitled (but not obligated) to order additional items or services, which are in line with the ongoing requirements detailed in this document. These will be subject to the provisions relating to pricing in the Contract. Wherever possible such additional items shall be based on the prices quoted in the Pricing Schedule.

There are 70 buildings listed in Form T6 Pricing Schedule, 60 of which require FRA and 52 of these that also require PFCS to be undertaken. The University requires at least 1 building to be inspected every 10 days. Accompanying reports and drawings, where applicable, must be sent to a named member of staff at UoD a maximum of 10 working days after the completion of each survey.

The duration of this contract is for 3 years with the option to extend by a further 1 year. The surveys are to commence within 4 weeks of the award of the contract and once the initial schedule has been delivered, there may be a need to repeat FRA tests during the contract period in line with legislation and University requirements.

The programming of the FRA and PFCS for all properties identified in Form T6 Pricing Schedule will be agreed between the UoD and the Highest Scoring Tenderer during a pre-contract meeting and this schedule will form part of the Contract.

There may be a requirement to complete additional, ad hoc surveys; alternatively, the number of surveys required may reduce over the duration of the Contract. The UoD can offer no commitment as to the volume of work required over the life of the Contract. Costs for any additional surveys will be agreed between both parties, with Form T6 Pricing Schedule used as a pricing benchmark.

This contract will not be divided into lots, as the nature of the requirement is such that it cannot be fragmented for reasons of efficiency and resource implications.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 185 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Option to extend for a further 12 months following the initial 3 year contract period.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Organisational membership of FRACS, BAFE, IFE, IFSM IFPO or equivalent is required.

The Contractor will be required to comply with the latest version of the following legislation and codes of practice (along with any updates and new relevant legislation and codes of practice as may arise during the life of the contract) to ensure the health, safety and welfare of his employees, University staff, students and visitors:

— Health and Safety at Work etc. Act 1974,

— the Regulatory Reform (Fire Safety) Order 2005,

— Management of Health and Safety at Work Regulations 1999,

— BS 5839 part 1 2015 Fire detection and fire alarm systems for buildings,

— BS5839 part 9 2011 Fire detection and fire alarm systems for buildings,

— code of practice for emergency voice communication systems,

— reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013,

— the Workplace (Health, Safety and Welfare) Regulations 1992,

— the Occupiers' Liability Act 1984, or

— equivalent legislation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/11/2018
Local time: 12:00
Place:

University of Derby.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Derby:-Risk-or-hazard-assessment-other-than-for-construction./9Y55RQ54P3

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/9Y55RQ54P3

GO Reference: GO-20181012-PRO-13359208

VI.4)Procedures for review
VI.4.1)Review body
Financial Controller
Finance Department, University of Derby, Kedleston Road
Derby
DE22 1GB
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
12/10/2018