United Kingdom-Derby: Risk or hazard assessment other than for construction
Section I: Contracting authority
Main address: www.derby.ac.uk
Section II: Object
Supply of Fire Risk Assessments and Passive Fire Compartmentation Surveys
The University is inviting tenders for the supply of Fire Risk Assessments and Passive Fire and Compartmentation Surveys across its whole estate, which includes residential properties as well as tutorial properties over its sites in Derby, Buxton, Leek and Chesterfield.
This new contract is required so that the University is able to continually meet its statutory and legislative requirements and with regard to Fire Risk Assessments (FRA). To ensure that there is adequate fire compartmentation of all buildings a Passive Fire and Compartmentation Surveys (PFCS) are requested.
Derbyshire Student Residential Ltd (DSRL) are a subsidiary of the University of Derby and are responsible for the ownership, running and management of its residential properties.
The University invites suppliers to submit proposals to complete Fire Risk Assessments and Passive Fire and Compartmentation Surveys on the entire property estate.
The University wishes to appoint a supplier who shares its commitment to sustainability, will help minimise the environmental impact of its operation and will actively contribute to the achievement of its business objectives, in line with the University’s Environmental Policy. It should be noted that targets are subject to review and subsequent changes, which aim to drive continuous improvement.
The University recognises that markets and businesses are changing at an ever-increasing pace. The requirements detailed in this document are, therefore, the minimum acceptable to the University and shall be capable of development where appropriate and relevant.
During the life of the Contract, the University shall be entitled (but not obligated) to order additional items or services, which are in line with the ongoing requirements detailed in this document. These will be subject to the provisions relating to pricing in the Contract. Wherever possible such additional items shall be based on the prices quoted in the Pricing Schedule.
There are 70 buildings listed in Form T6 Pricing Schedule, 60 of which require FRA and 52 of these that also require PFCS to be undertaken. The University requires at least 1 building to be inspected every 10 days. Accompanying reports and drawings, where applicable, must be sent to a named member of staff at UoD a maximum of 10 working days after the completion of each survey.
The duration of this contract is for 3 years with the option to extend by a further 1 year. The surveys are to commence within 4 weeks of the award of the contract and once the initial schedule has been delivered, there may be a need to repeat FRA tests during the contract period in line with legislation and University requirements.
The programming of the FRA and PFCS for all properties identified in Form T6 Pricing Schedule will be agreed between the UoD and the Highest Scoring Tenderer during a pre-contract meeting and this schedule will form part of the Contract.
There may be a requirement to complete additional, ad hoc surveys; alternatively, the number of surveys required may reduce over the duration of the Contract. The UoD can offer no commitment as to the volume of work required over the life of the Contract. Costs for any additional surveys will be agreed between both parties, with Form T6 Pricing Schedule used as a pricing benchmark.
This contract will not be divided into lots, as the nature of the requirement is such that it cannot be fragmented for reasons of efficiency and resource implications.
Option to extend for a further 12 months following the initial 3 year contract period.
Section III: Legal, economic, financial and technical information
Organisational membership of FRACS, BAFE, IFE, IFSM IFPO or equivalent is required.
The Contractor will be required to comply with the latest version of the following legislation and codes of practice (along with any updates and new relevant legislation and codes of practice as may arise during the life of the contract) to ensure the health, safety and welfare of his employees, University staff, students and visitors:
— Health and Safety at Work etc. Act 1974,
— the Regulatory Reform (Fire Safety) Order 2005,
— Management of Health and Safety at Work Regulations 1999,
— BS 5839 part 1 2015 Fire detection and fire alarm systems for buildings,
— BS5839 part 9 2011 Fire detection and fire alarm systems for buildings,
— code of practice for emergency voice communication systems,
— reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013,
— the Workplace (Health, Safety and Welfare) Regulations 1992,
— the Occupiers' Liability Act 1984, or
— equivalent legislation.
Section IV: Procedure
University of Derby.
Section VI: Complementary information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
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GO Reference: GO-20181012-PRO-13359208