Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Provision of Services Related to Incoming, Outgoing, Card and Electronic Payments for the European Union Intellectual Property Office
Reference number: AO/014/21
II.1.2)Main CPV code66110000 Banking services
II.1.3)Type of contractServices
II.1.4)Short description:
This procedure aims to conclude up to three single framework contracts (FWC) for the provision of services related to incoming payments received by the Office as part of the fees charged to companies, up to three single FWC for the provision of services related to outgoing payments ordered by the Office to honour its obligations, and up to two multiple FWC in cascade for the provision of payment services that permit accessing and processing payments by integrating electronic payment methods in a single place.
II.1.5)Estimated total valueValue excluding VAT: 18 250 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description
II.2.1)Title:
Provision of Services Related to Incoming Bank Payments
Lot No: 1
II.2.2)Additional CPV code(s)66110000 Banking services
II.2.3)Place of performanceNUTS code: ES521 Alicante / Alacant
II.2.4)Description of the procurement:
The Office’s operations are entirely financed by the fees paid by its users for the registration of their trade marks and designs. These fees can only be paid in euro as no other currency is allowed by the European Union Trade Mark Regulation. Currently, the Office works with two banks and the corresponding bank account numbers are included in all its filing forms and published on the internet.
Incoming fee payments can be made in the form of bank transfers from the users’ banks located worldwide to one of the two available Office bank accounts. The Office’s users can also pay their fees by debit or credit card during the online process for filing a trade mark, design or a renewal of an EU trade mark or registered Community design.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 1 025 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Provision of Services Related to Outgoing Payments, Provision of Debit and Credit Cards and Issuance of Certificates and Bank Guarantees
Lot No: 2
II.2.2)Additional CPV code(s)66110000 Banking services
II.2.3)Place of performanceNUTS code: ES521 Alicante / Alacant
II.2.4)Description of the procurement:
Outgoing payments are made by the Office by transfer, namely to suppliers and staff members within the SEPA zone and worldwide, either in euro or foreign currency.
Furthermore, some outgoing payments are made to reimburse fees due to overpayments from users or following the outcome of opposition proceedings.
The Office also requires other services related to outgoing payments such as:
• the provision of debit and credit cards to be used for purchases and cash withdrawals worldwide;
• the issuance of miscellaneous certificates, bank guarantees, direct debit services and an agile exchange of documents.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 1 025 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Provision of Card and Electronic Payment Services
Lot No: 3
II.2.2)Additional CPV code(s)66172000 Financial transaction processing and clearing-house services
II.2.3)Place of performanceNUTS code: ES521 Alicante / Alacant
II.2.4)Description of the procurement:
The Office needs payment services that allow the accessing and processing of payments by integrating electronic payment methods in a single place, including technological support and the handling and transmission to the Office of the payments collected.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 16 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
For lots 1 and 2, the Office’s charter of the accounting officer provides that at least every five years the accounting officer shall relaunch competitive tendering between the financial institutions with which accounts could be opened.
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 04/03/2022
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 07/03/2022
Local time: 11:00
Place:
Avenida de Europa 4, 03008 Alicante, SPAIN.
Information about authorised persons and opening procedure:
Each tenderer may send up to two representatives. The Office should be informed by e-mail to procurement@euipo.europa.eu of the names and identity document numbers of the visitors before 4 March 2022.
The Office reserves the right to organise the opening via videoconference.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about electronic workflowsElectronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section I.3) in the last five calendar days before the time limit for receipt indicated in Section IV.2.2), the contracting authority reserves the right to extend this time limit and publish the extension at the internet address provided in Section I.3), without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section I.3) in order to get notified when new information or documents are published.
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within two months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.
VI.5)Date of dispatch of this notice:17/01/2022