Servicios - 452997-2020

25/09/2020    S187

United Kingdom-Edinburgh: Museum-exhibition services

2020/S 187-452997

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: National Library of Scotland
National registration number: SC011086
Postal address: George IV Bridge
Town: Edinburgh
NUTS code: UKM SCOTLAND
Postal code: EH1 1EW
Country: United Kingdom
Contact person: Emma Smith
E-mail: e.smith2@nls.uk
Telephone: +44 1316233742
Fax: +44 1316233701
Internet address(es):
Main address: http://www.nls.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Semi Permanent Exhibition — Design, Build and Digital Interpretation Services and Ongoing Support

Reference number: 2018.19.060
II.1.2)Main CPV code
92521100 Museum-exhibition services
II.1.3)Type of contract
Services
II.2)Description
II.2.2)Additional CPV code(s)
79950000 Exhibition, fair and congress organisation services
79952000 Event services
79952100 Cultural event organisation services
92000000 Recreational, cultural and sporting services
79415200 Design consultancy services
32321200 Audio-visual equipment
32321300 Audio-visual materials
32322000 Multimedia equipment
II.2.3)Place of performance
NUTS code: UKM75 Edinburgh, City of
Main site or place of performance:

National Library of Scotland, George IV Bridge, Edinburgh.

II.2.4)Description of the procurement at the time of conclusion of the contract:

The Library requires exhibition design, build, digital Interpretation plus ongoing support services contract. The technical solution proposed for the design, build and digital interpretation must be robust and built to last for a minimum of 5 years.

Exhibition design and build services

Design and build of a semi-permanent exhibition in the newly converted Treasures Gallery within the operational parameters of the newly fitted out space and in collaboration with the library project team.

Aims

The primary focus of the treasures gallery is:

To provide a showcase experience where visitors can view a selection of ‘must see’ items from the Library’s collections which collectively communicate the span of the collections (the earliest item dates from the 9th century, with new material added daily) and the significance of the collections to an understanding of Scotland’s history and culture within this the space should deliver:

1) a build of quality and elegance (within the budget parameters) on a par with the Library’s national status;

2) an environment which allows for an integrated and seamless display of a wide variety of items of different sizes and formats: historic, modern, intimate, large scale, cased, framed, manuscript, print, audio visual and born-digital items;

3) an atmosphere which aims to actively engage the visitor, through language and interpretation which is welcoming and inclusive;

4) a feeling of shared ownership and continuity of collecting which reflects the Library’s status as a ‘memory institution;’

5) a range of digital presentations to showcase moving image, sound and digital items held within the Library’s collections and which encourage visitor engagement.

Digital interpretation

To provide digital interpretation services i.e. interactives and audio visual displays including the physical infrastructure, hardware, software and content. Digital interpretation will be integrated throughout the new Treasures Gallery. Digital elements will provide multiple pathways for audiences to engage with the collections — both those which are on display in the Gallery and those which are not. When designing the digital interpretation it must be done in a way that allows easy access to the hardware provided for repairs.

Project management services

The appointed designer will project manage the delivery of all the services in the design, build and digital interpretation of the Treasures Gallery redisplay. They will work collaboratively with the library project team and in liaison with the internally appointed named library project manager. They will be expected to attend monthly project management meetings with the library project team as appropriate (approximately 7) and meet with the library project manager out with the monthly project management meetings as required. The delivery of the project will be managed in accordance with key dates; any significant changes to the programme will be in agreement with library project manager. The appointed designer will hold responsibility for managing the contracts of all their directly appointed subcontractors and ensuring the project is adequately resourced at all stages of delivery.

On-going support services

The ongoing support and refresh contract will run for a minimum of 2 years with an option to extend for a further 3 x 12-month period. The support contract will commence the day following the actual snagging sign off date. The Library requires a reactive support service for the hardware and software provided for the digital interpretation. In addition small scale refreshes of the Treasures Gallery will be required with the rotation of collections material on display as appropriate and/or on an annual basis.

The contract will not be divided into lots as it would make the execution of the contract overly complicated.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 67
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2019/S 140-344854

Section V: Award of contract/concession

Contract No: 2018.19.060
Title:

Semi Permanent Exhibition — Design, Build and Digital Interpretation Services and Ongoing Support

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
31/10/2019
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Studio MB Ltd
National registration number: SC366590
Postal address: 20 Hill Street
Town: Edinburgh
NUTS code: UKM75 Edinburgh, City of
Postal code: EH2 3JZ
Country: United Kingdom
E-mail: hello@studiomb.co.uk
Telephone: +44 1315559355
The contractor/concessionaire is an SME: yes
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 196 687.00 GBP

Section VI: Complementary information

VI.3)Additional information:

Award criteria questions can be found in the schedules to tender — quality (technical) response along with weightings issued with the ITT. Unless stated otherwise in the ITT and associated schedules to tender the award scoring methodology will be as follows.

0 = Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 = Poor — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled and or may be overly generic.

2 = Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas and or may be generic in part.

3 = Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 = Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Bidders conference — a bidders’ conference/site viewing/meet the buyer event will be held on 30 July 2019: National Library of Scotland, George IV Bridge, Edinburgh, EH1 1EW.

This will consist of a short presentation by Library staff and the opportunity for you to ask questions on anything arising from your reading of the ITT documents.

You should note that places are limited to a maximum of two representative(s) and that the Library is unable to pay any travel costs or expenses.

The bidders’ conference will commence at 10.00 on 30 July 2019 and will conclude no later than 12.30. The name(s) of your representative(s) attending the bidders’ conference should be emailed to e.smith2@nls.uk by 26 July 2019.

The Library is not bound to accept the lowest priced or any offer.

Form of contract — the successful supplier will be required to enter into a formal service contract in the form as detailed in SG Model form of contract for services available for download with the ITT.

Tenders must be submitted in the format as detailed in Annex B, Appendix 3 of the ITT.

(SC Ref:621585)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Edinburgh Sheriff Court
Postal address: Sheriff Court House, 27 Chambers Street
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom
Telephone: +44 1312252525
Fax: +44 1312258899
Internet address: https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court
VI.5)Date of dispatch of this notice:
21/09/2020

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
92521100 Museum-exhibition services
VII.1.2)Additional CPV code(s)
79950000 Exhibition, fair and congress organisation services
79952000 Event services
79952100 Cultural event organisation services
92000000 Recreational, cultural and sporting services
79415200 Design consultancy services
32321200 Audio-visual equipment
32321300 Audio-visual materials
32322000 Multimedia equipment
VII.1.3)Place of performance
NUTS code: UKM75 Edinburgh, City of
VII.1.4)Description of the procurement:

Exhibition design, build, digital interpretation plus ongoing support service contract.

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 72
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 215 772.00 GBP
VII.1.7)Name and address of the contractor/concessionaire
Official name: Studio MB Ltd
Postal address: 20 Hill Street
Town: Edinburgh
NUTS code: UKM75 Edinburgh, City of
Postal code: EH2 3JZ
Country: United Kingdom
Telephone: +44 1315559355
The contractor/concessionaire is an SME: yes
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

There have been no earlier changes to the contract.

Contract key dates adjusted for completion of design and build and overall completion of the contract including any extensions periods now expected to be 6 November 2025. Inclusion of additional good and services as a result of the development of the design and build from concept design to final design (exhibition projection delivery hardware and software plus plinth modifications within the radian exhibition case.).

VII.2.2)Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The contract for exhibition design, build, digital interpretation plus ongoing support of a semi permanent exhibition is to be extended by 5 months in accordance with Regulation 72(1)(c)(i) of the Public Contracts (Scotland) Regulations 2015.

Prices have been adjusted to take account of the additional design and build services (exhibition projection delivery hardware and software and radian case plinths and the contract is being extended due to Library lock-down as a result of Covid-19 whereby the contractor cannot access site to build the exhibition as per the original programme. Contract delivery key dates have been adjusted by 5 months and assumes contractor will have access to Library premises by September 2020 with snagging and handover by 6 November 2020, when the support contract commences.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 196 687.00 GBP
Total contract value after the modifications
Value excluding VAT: 215 772.00 GBP