Services - 453319-2015

24/12/2015    S249

United Kingdom-London: Time accounting or human resources software package

2015/S 249-453319

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Department of Health
Postal address: Skipton House, 80 London Road, Skipton House, Elephant and Castle
Town: London
Postal code: SE1 6LH
Country: United Kingdom
Telephone: +44 2079726014
Internet address(es):
Main address:
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Corporate Services Solutions.

II.1.2)Main CPV code
48450000 Time accounting or human resources software package
II.1.3)Type of contract
II.1.4)Short description:

DH’s Corporate Service Improvement Programme (CSIP) aims to improve the way DH staff (rather than the wider NHS) access Corporate Services (meaning finance, P2P, payroll and HR) (the Solution) by implementing a replacement for its Business Management System (BMS) by April 2017 with new IT system/s which:

— is/are easy to use and understand, and focuses on user experience with self-service being a key feature;

— supports decision-makers through access to robust and timely management information; and

— enables DH to become more effective and efficient in how it manages its business.

The new contract must be flexible to meet DH’s aims for the new system/s by a core set of Corporate Services functionality to be implemented by April 2017, allowing additional modules to be plugged in at a later stage and for continuous enhancements in digital solutions to be supported. Supplier means one legal entity, which may be one or more suppliers who form the entity.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
48441000 Financial analysis software package
48442000 Financial systems software package
72263000 Software implementation services
72224100 System implementation planning services
48451000 Enterprise resource planning software package
72212450 Time accounting or human resources software development services
II.2.3)Place of performance
II.2.4)Description of the procurement:

The Supplier will be responsible for delivering the Solution (along with hosting it) as a fully managed service to DH taking responsibility for the managing the technology; its infrastructure and technical support. This will include the design and implementation of the solution including how I will be used, setting up and configuring for each area; including workflow design; set up and building of interfaces to existing systems; migration of data once prepared by DH; development and planning of end-user training.

DH is intending to use the competitive with negotiation procurement procedure. The contract will be based upon the latest update (November 2015) of the Crown Commercial Service Model Service Agreement

DH is running the event to maximise market interest and prepare Suppliers for the forthcoming OJEU notice being issued

II.2.14)Additional information

The intention is that the services under the contract will commence in September 2016 and will run for 5 years, with the option to extend for a further 1 + 1 year. The estimated value of the contract is up to 10 000 000 GBP for 5 years with the ability for the Supplier to bring new suppliers into the arrangement throughout the contract to maximise efficiency.

II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

DH will be holding a Supplier briefing meeting on 18.1.2016, at Holiday Inn London Bloomsbury, Coram Street, London, Greater London, United Kingdom, WC1N 1HT.

Registration will commence at 10:30 and the event shall start at 11:00, for approximately 2 hours.

Please confirm attendance to

VI.5)Date of dispatch of this notice: