Services - 453378-2019

Submission deadline has been amended by:  473069-2019
27/09/2019    S187

Belgium-Brussels: Short-term Car Rental Services

2019/S 187-453378

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Commission européenne
Postal address: Mero P3/100
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Court of Justice of the European Union
Town: Luxembourg
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country: Luxembourg
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Defense Agency - EDA
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country: Belgium
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Ombudsman
Town: Strasbourg
NUTS code: FRF11 Bas-Rhin
Country: France
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Monitoring Centre for Drugs and Drug Addiction
Town: Lisbon
NUTS code: PT170 Área Metropolitana de Lisboa
Country: Portugal
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Data Protection Supervisor
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country: Belgium
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Maritime Safety Agency — EMSA
Town: Lisbon
NUTS code: PT170 Área Metropolitana de Lisboa
Country: Portugal
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Body of European Regulators for Electronic Communications — BEREC
Town: Riga
NUTS code: LV006 Rīga
Country: Latvia
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Translation Centre for the Bodies of the European Union
Town: Luxembourg
NUTS code: LU000 Luxembourg
Country: Luxembourg
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Union Agency for the Operational management of Large-scale IT Systems in the Area of Freedom, Security and Justice — eu-LISA
Town: Tallinn
NUTS code: EE00 Eesti
Country: Estonia
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Union's Judicial Cooperation Unit — Eurojust
Town: Den Haag
NUTS code: NL332 Agglomeratie ’s-Gravenhage
Country: Netherlands
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Police Office — Europol
Town: Den Haag
NUTS code: NL332 Agglomeratie ’s-Gravenhage
Country: Netherlands
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Border and Coast Guard Agency — FRONTEX
Town: Warsaw
NUTS code: PL POLSKA
Country: Poland
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Union Agency for Railways (ex-European Railway Agency)
Town: Lille
NUTS code: FRE11 Nord
Country: France
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European Foundation for the Improvement of Living and Working Conditions
Town: Dublin
NUTS code: IE061 Dublin
Country: Ireland
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Fusion for Energy — F4E
Town: Barcelona
NUTS code: ES511 Barcelona
Country: Spain
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Research Executive Agency — REA
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country: Belgium
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Bio-Based Industries — BBI
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country: Belgium
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Innovation and Network Executive Agency — EIT
Town: Budapest
NUTS code: HU11 Budapest
Country: Hungary
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: European GNSS Agency
Town: Praha
NUTS code: CZ01 Praha
Country: Czechia
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Single Resolution Board
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country: Belgium
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: ECSEL Joint Undertaking
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country: Belgium
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Consumers, Health and Food Executive Agency
Town: Luxembourg
NUTS code: LU000 Luxembourg
Country: Luxembourg
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Education, Audiovisual and Culture Executive Agency
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country: Belgium
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.1)Name and addresses
Official name: Executive Agency for Small and Medium-sized Enterprises
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country: Belgium
E-mail: pmo-mail-02@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu
I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Short-term Car Rental Services

Reference number: PMO.02/P0/2018/040
II.1.2)Main CPV code
60100000 Road transport services
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision of short-term car rental services mainly in the European Union for the staff of the institutions, and for any other person travelling at the request or in the interest of the institutions.

II.1.5)Estimated total value
Value excluding VAT: 7 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
II.2.4)Description of the procurement:

The services covered by the framework contract include all the services normally offered by a car rental company in connection with work-related travels undertaken by statutory staff of the institution and all other persons travelling on behalf of or at the request of the institutions. In some cases, the work-related travel can be combined with a private component of the journey.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of service / Weighting: 70
Quality criterion - Name: Service in emergency situations and continuity of service / Weighting: 10
Quality criterion - Name: Safety and security of car fleet / Weighting: 10
Quality criterion - Name: Data management, quality of reporting / Weighting: 10
Price - Weighting: 100
II.2.6)Estimated value
Value excluding VAT: 7 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Tenderers must prove that they have legal capacity to perform the contract and the regulatory capacity to pursue the professional activity necessary to carry out the work subject to this call for tenders.

The legal and regulatory capacity shall be proven by the evidence listed below:

— proof of enrolment in a relevant trade or professional register,

— proof of authorisation that the tenderer is authorised to perform the contract in its country of establishment,

— proof that the tenderer is a member of a specific professional organisation.

The tenderer must meet all the national, Union and international legislative and regulatory requirements, allowing it to provide the services that are the subject of this notice. In the event of contradiction between different regulations, conventions, protocols, standards and recommended practices, the most restrictive rule will apply.

The tenderers are required to have the following as evidence on this selection criterion:

— evidence of enrolment in a relevant professional or trade register.

The criterion must be met by each economic operator involved in the tender separately.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/10/2019
Local time: 14:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 24/10/2019
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

As stated in the procurement documents (invitation letter).

VI.5)Date of dispatch of this notice:
16/09/2019