Works - 453429-2016

23/12/2016    S248    Works - Contract notice - Open procedure 

United Kingdom-Norwich: Repair and maintenance services of electrical and mechanical building installations

2016/S 248-453429

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Eastern Procurement Ltd
Postal address: The Old Granary, Grange Farm, Ashwellthorpe
Town: Norwich
NUTS code: UKF22
Postal code: NR16 1ET
Country: United Kingdom
Contact person: Mark Fisher
E-mail: mark@eastern-procurement.co.uk
Telephone: +44 1508488244

Internet address(es):

Main address: http://eastern-procurement.co.uk/

Address of the buyer profile: http://eastern-procurement.co.uk/portal/

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eastern-procurement.co.uk/portal/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://eastern-procurement.co.uk/portal/
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

EPCM16 Compliance Framework.

Reference number: EPL - 2015 - 0018
II.1.2)Main CPV code
50710000
II.1.3)Type of contract
Works
II.1.4)Short description:

Delivery of a range of services to cover mandatory compliance due to regulatory requirements or tenant expectations to ensure the safe and sound standing of housing stock.

This is split into 14 lots, with no limitation on number of lots entered into.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Alarms, Entry Systems, Security And Associated Services

Lot No: 1
II.2.2)Additional CPV code(s)
31625000
45312000
50413200
31625200
35125300
35121700
35100000
35120000
33196100
22457000
45312100
45312200
32324400
79711000
32552600
35111000
32352000
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Fire Alarms/Detection Systems, Emergency Lighting Systems, Fighting Equipment Service/Maintenance, Intruder Alarm Installation, Warden Call/OAP Alarms/Other Alarm Installations, CCTV Fire Installations, Controlled Door Entry Maintenance, Automatic Door Installation, PA Systems, Servicing and Maintenance, Communal Digital TV/Satellite TV Aerials and Distribution Systems.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 469 200.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Commercial Heating

Lot No: 2
II.2.2)Additional CPV code(s)
45259300
09323000
45232141
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Communal Gas Heating, Commercial Gas Fired Central Boiler installations, Commercial Oil And Biomass Central Boiler installations, Biannual Servicing Requirements.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 312 800.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Passenger Lifts: Installation servicing and Repair

Lot No: 3
II.2.2)Additional CPV code(s)
42416100
45313100
45313000
42416130
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Lifts Installation and Refurbishments, Lifts Maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 156 400.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Stair Lifts/Hoists: Installation Servicing and Repair

Lot No: 4
II.2.2)Additional CPV code(s)
51511000
33192600
44115600
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Platform lift/Stair Lifts/Hoists Installation and Refurbishments, Platform Lift/Stair Lifts/ Hoists Maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 469 200.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Water Hygiene

Lot No: 5
II.2.2)Additional CPV code(s)
45232430
38910000
33191000
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Water Hygiene Testing, Water Treatment Equipment Maintenance, Thermostatic Mixing Valve Maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 618 960.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Commercial Catering and Laundry equipment

Lot No: 6
II.2.2)Additional CPV code(s)
50883000
39310000
51543400
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Commercial Catering Equipment Maintenance, Communal/Catering Kitchen Deep Cleaning, Communal/Catering Kitchen Ventilation Canopy Cleaning, Communal /Commercial Laundry Equipment Maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 312 800.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Street Lighting

Lot No: 7
II.2.2)Additional CPV code(s)
31500000
34928510
34993100
50232110
50232000
31527260
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

External Car Park, Communal and Street Lighting of housing and Public Sector Properties.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 462 560.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Landlord EIT and PAT work

Lot No: 8
II.2.2)Additional CPV code(s)
71630000
71314100
65320000
45310000
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Landlords Electrical Installations and Testing including PAT.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 312 800.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lightning Protection System

Lot No: 9
II.2.2)Additional CPV code(s)
31216100
31216000
45312310
45312311
31216200
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Lightning Protection Systems Installations

Lightning Protection Systems Maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 92 512.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asbestos: Removal

Lot No: 10
II.2.2)Additional CPV code(s)
45262660
90650000
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Removal and disposal of Licenced Asbestos.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 791 720.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asbestos: Survey

Lot No: 11
II.2.2)Additional CPV code(s)
90650000
45262660
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Survey Of Properties for Asbestos (full and partial surveys).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 447 930.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Customer Satisfaction / Mystery Shopper Surveys

Lot No: 12
II.2.2)Additional CPV code(s)
79342310
79342311
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Customer Satisfaction Survey Service

Mystery Shopper Service.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 115 640.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Independent Auditing (Gas And Electricals)

Lot No: 13
II.2.2)Additional CPV code(s)
79212300
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Independent Audit of Gas and Electrical Installations or Services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 416 304.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Fire Risk Assessment

Lot No: 14
II.2.2)Additional CPV code(s)
71313410
66517300
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKH
NUTS code: UKH2
NUTS code: UKH3
NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH1
NUTS code: UKF23
NUTS code: UKF22
II.2.4)Description of the procurement:

Fire Risk Assessments of Properties.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 740 096.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 66
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/01/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30/06/2017
IV.2.7)Conditions for opening of tenders
Date: 30/01/2017
Local time: 00:00
Place:

Online via portal.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contract is designed for Members of Eastern Procurement, both current and future (see website) and other organisations of a public sector nature in the East of England. There is also an option under the licence set up to licence this to other buying consortia and their members.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 207947600
VI.4.2)Body responsible for mediation procedures
Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 207947600

Internet address: http://www.cabinetoffice.gov.uk

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Cabinet Office
Postal address: 70 Whitehall
Town: Ashwellthorpe
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 207947600

Internet address: http://www.cabinetoffice.gov.uk

VI.5)Date of dispatch of this notice:
21/12/2016