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Works - 453429-2016

23/12/2016    S248

United Kingdom-Norwich: Repair and maintenance services of electrical and mechanical building installations

2016/S 248-453429

Contract notice

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Eastern Procurement Ltd
Postal address: The Old Granary, Grange Farm, Ashwellthorpe
Town: Norwich
NUTS code: UKF22 Leicestershire CC and Rutland
Postal code: NR16 1ET
Country: United Kingdom
Contact person: Mark Fisher
E-mail: mark@eastern-procurement.co.uk
Telephone: +44 1508488244
Internet address(es):
Main address: http://eastern-procurement.co.uk/
Address of the buyer profile: http://eastern-procurement.co.uk/portal/
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eastern-procurement.co.uk/portal/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://eastern-procurement.co.uk/portal/
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

EPCM16 Compliance Framework.

Reference number: EPL - 2015 - 0018
II.1.2)Main CPV code
50710000 Repair and maintenance services of electrical and mechanical building installations
II.1.3)Type of contract
Works
II.1.4)Short description:

Delivery of a range of services to cover mandatory compliance due to regulatory requirements or tenant expectations to ensure the safe and sound standing of housing stock.

This is split into 14 lots, with no limitation on number of lots entered into.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Alarms, Entry Systems, Security And Associated Services

Lot No: 1
II.2.2)Additional CPV code(s)
31625000 Burglar and fire alarms
45312000 Alarm system and antenna installation work
50413200 Repair and maintenance services of firefighting equipment
31625200 Fire-alarm systems
35125300 Security cameras
35121700 Alarm systems
35100000 Emergency and security equipment
35120000 Surveillance and security systems and devices
33196100 Devices for the elderly
22457000 Entrance cards
45312100 Fire-alarm system installation work
45312200 Burglar-alarm system installation work
32324400 Television aerials
79711000 Alarm-monitoring services
32552600 Entrance telephones
35111000 Firefighting equipment
32352000 Aerials and reflectors
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Fire Alarms/Detection Systems, Emergency Lighting Systems, Fighting Equipment Service/Maintenance, Intruder Alarm Installation, Warden Call/OAP Alarms/Other Alarm Installations, CCTV Fire Installations, Controlled Door Entry Maintenance, Automatic Door Installation, PA Systems, Servicing and Maintenance, Communal Digital TV/Satellite TV Aerials and Distribution Systems.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 469 200.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Commercial Heating

Lot No: 2
II.2.2)Additional CPV code(s)
45259300 Heating-plant repair and maintenance work
09323000 District heating
45232141 Heating works
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Communal Gas Heating, Commercial Gas Fired Central Boiler installations, Commercial Oil And Biomass Central Boiler installations, Biannual Servicing Requirements.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 312 800.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Passenger Lifts: Installation servicing and Repair

Lot No: 3
II.2.2)Additional CPV code(s)
42416100 Lifts
45313100 Lift installation work
45313000 Lift and escalator installation work
42416130 Mechanical lifts
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Lifts Installation and Refurbishments, Lifts Maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 156 400.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Stair Lifts/Hoists: Installation Servicing and Repair

Lot No: 4
II.2.2)Additional CPV code(s)
51511000 Installation services of lifting and handling equipment, except lifts and escalators
33192600 Lifting equipment for health care sector
44115600 Stairlifts
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Platform lift/Stair Lifts/Hoists Installation and Refurbishments, Platform Lift/Stair Lifts/ Hoists Maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 469 200.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Water Hygiene

Lot No: 5
II.2.2)Additional CPV code(s)
45232430 Water-treatment work
38910000 Hygiene monitoring and testing equipment
33191000 Sterilisation, disinfection and hygiene devices
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Water Hygiene Testing, Water Treatment Equipment Maintenance, Thermostatic Mixing Valve Maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 618 960.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Commercial Catering and Laundry equipment

Lot No: 6
II.2.2)Additional CPV code(s)
50883000 Repair and maintenance services of catering equipment
39310000 Catering equipment
51543400 Installation services of laundry washing, dry-cleaning and drying machines
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Commercial Catering Equipment Maintenance, Communal/Catering Kitchen Deep Cleaning, Communal/Catering Kitchen Ventilation Canopy Cleaning, Communal /Commercial Laundry Equipment Maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 312 800.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Street Lighting

Lot No: 7
II.2.2)Additional CPV code(s)
31500000 Lighting equipment and electric lamps
34928510 Street-lighting columns
34993100 Tunnel lighting
50232110 Commissioning of public lighting installations
50232000 Maintenance services of public-lighting installations and traffic lights
31527260 Lighting systems
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

External Car Park, Communal and Street Lighting of housing and Public Sector Properties.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 462 560.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Landlord EIT and PAT work

Lot No: 8
II.2.2)Additional CPV code(s)
71630000 Technical inspection and testing services
71314100 Electrical services
65320000 Operation of electrical installations
45310000 Electrical installation work
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Landlords Electrical Installations and Testing including PAT.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 312 800.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lightning Protection System

Lot No: 9
II.2.2)Additional CPV code(s)
31216100 Lightning-protection equipment
31216000 Lightning arrestors
45312310 Lightning-protection works
45312311 Lightning-conductor installation work
31216200 Lightning conductors
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Lightning Protection Systems Installations

Lightning Protection Systems Maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 92 512.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asbestos: Removal

Lot No: 10
II.2.2)Additional CPV code(s)
45262660 Asbestos-removal work
90650000 Asbestos removal services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Removal and disposal of Licenced Asbestos.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 791 720.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asbestos: Survey

Lot No: 11
II.2.2)Additional CPV code(s)
90650000 Asbestos removal services
45262660 Asbestos-removal work
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Survey Of Properties for Asbestos (full and partial surveys).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 447 930.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Customer Satisfaction / Mystery Shopper Surveys

Lot No: 12
II.2.2)Additional CPV code(s)
79342310 Customer survey services
79342311 Customer satisfaction survey
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Customer Satisfaction Survey Service

Mystery Shopper Service.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 115 640.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Independent Auditing (Gas And Electricals)

Lot No: 13
II.2.2)Additional CPV code(s)
79212300 Statutory audit services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Independent Audit of Gas and Electrical Installations or Services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 416 304.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Fire Risk Assessment

Lot No: 14
II.2.2)Additional CPV code(s)
71313410 Risk or hazard assessment for construction
66517300 Risk management insurance services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKH3 Essex
NUTS code: UKF30 Lincolnshire
NUTS code: UKF3 Lincolnshire
NUTS code: UKH1 East Anglia
NUTS code: UKF23 Northamptonshire
NUTS code: UKF22 Leicestershire CC and Rutland
II.2.4)Description of the procurement:

Fire Risk Assessments of Properties.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 740 096.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 66
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/01/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30/06/2017
IV.2.7)Conditions for opening of tenders
Date: 30/01/2017
Local time: 00:00
Place:

Online via portal.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contract is designed for Members of Eastern Procurement, both current and future (see website) and other organisations of a public sector nature in the East of England. There is also an option under the licence set up to licence this to other buying consortia and their members.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 207947600
VI.4.2)Body responsible for mediation procedures
Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 207947600
Internet address: http://www.cabinetoffice.gov.uk
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Cabinet Office
Postal address: 70 Whitehall
Town: Ashwellthorpe
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 207947600
Internet address: http://www.cabinetoffice.gov.uk
VI.5)Date of dispatch of this notice:
21/12/2016