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Services - 455758-2023
28/07/2023    S144

United Kingdom-Stirling: IT services: consulting, software development, Internet and support

2023/S 144-455758

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: APUC Limited
Postal address: Unit 27, Stirling Business Centre, Wellgreen
Town: Stirling
NUTS code: UKM77 Perth & Kinross and Stirling
Postal code: FK8 2DZ
Country: United Kingdom
Contact person: Peter Jackson
E-mail: pjackson@apuc-scot.ac.uk
Telephone: +44 1314428930
Internet address(es):
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Finance, HR/Payroll Systems and Associated Services - APUC Framework

Reference number: ITS1056 AP
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

Framework for Finance, HR/Payroll Systems and Associated Services for Universities and Colleges in Scotland including: provision of all software and any associated licensing. Potential Services include, but are not limited to: System Implementation; Migration

Support; Consultancy; Support and Maintenance; Hosting. Required solutions should have the capability to operate effectively across multi-campus environments. The framework agreement includes:

Lot1 - HR/Payroll Systems

Lot2 - Finance Systems

The Framework Agreement will available for both potential new business and renewal of any existing business between customers and System Contractors that are awarded a place on the Framework.

The agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed further below.

II.1.5)Estimated total value
Value excluding VAT: 66 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

HR Payroll Systems and Associated Services

Lot No: 1
II.2.2)Additional CPV code(s)
72260000 Software-related services
72261000 Software support services
48000000 Software package and information systems
48611000 Database software package
48190000 Educational software package
II.2.3)Place of performance
NUTS code: UK United Kingdom
Main site or place of performance:

United Kingdom: England, Scotland, Wales and Northern Ireland

II.2.4)Description of the procurement:

Framework for Finance, HR/Payroll Systems and Associated Services for Universities and Colleges in Scotland: Lot 1, HR/Payroll Systems, including provision of all "commoditised off the shelf"(COTS)software and any associated licensing. Potential Services include, but are not limited to:

System Implementation; Migration Support; Support and Maintenance; Hosting. Required solutions should have the capability to operate

effectively across multi-campus environments.

This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education purchasing consortia as follows:

Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E.

http://www.apuc-scot.ac.uk/#!/members

Southern Universities Purchasing Consortium (SUPC);

https://www.supc.ac.uk/about-us/our-members/our-members

London Universities Purchasing Consortium (LUPC);

https://www.lupc.ac.uk/member-list

North Eastern Universities Purchasing Consortium (NEUPC);

https://www.neupc.ac.uk/our-members

North Western Universities Purchasing Consortium (NWUPC);

https://www.nwupc.ac.uk/our-members

Higher Education Purchasing Consortium, Wales (HEPCW).

http://www.hepcw.ac.uk/members/

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 33 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Two further extension periods of up to twelve months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Multiple Institutions eligible to use the framework have projects financed by EU funds.

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Finance Systems and Associated Services

Lot No: 2
II.2.2)Additional CPV code(s)
72261000 Software support services
72260000 Software-related services
48000000 Software package and information systems
48611000 Database software package
48190000 Educational software package
II.2.3)Place of performance
NUTS code: UK United Kingdom
Main site or place of performance:

United Kingdom: England, Scotland, Wales and Northern Ireland

II.2.4)Description of the procurement:

Framework for Finance, HR/Payroll and Associated Services for Universities and Colleges in Scotland: Lot2, Finance Systems and Associated Services.

Potential Services include, but are not limited to:

System Implementation; Migration Support; Support and Maintenance; Hosting; Configuration, customisation and development if required by Institutions. Solutions should have the capability to operate effectively across multi-campus environments.

This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education purchasing consortia as follows:

Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E.

http://www.apuc-scot.ac.uk/#!/members

Southern Universities Purchasing Consortium (SUPC);

https://www.supc.ac.uk/about-us/our-members/our-members

London Universities Purchasing Consortium (LUPC);

https://www.lupc.ac.uk/member-list

North Eastern Universities Purchasing Consortium (NEUPC);

https://www.neupc.ac.uk/our-members

North Western Universities Purchasing Consortium (NWUPC);

https://www.nwupc.ac.uk/our-members

Higher Education Purchasing Consortium, Wales (HEPCW).

http://www.hepcw.ac.uk/members/

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 33 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Two further extension periods of up to twelve months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Multiple Institutions eligible to use the framework have projects financed by EU funds.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

The European Single Procurement Document (ESPD) Section 4B refers.

Minimum level(s) of standards possibly required:

Minimum level(s) of standards required:

Section 4B 5.1 specifies the minimum levels of insurance which are as follows:

Employer's (Compulsory) Liability Insurance, GBP 5Million

Product Liability Insurance, GBP 5Million

Public Liability Insurance, GBP 5Million

Professional Indemnity GBP 2Million

Cyber Insurance or equivalent

Section 4.6 of the ESPD requests further information.

A copy of your audited accounts or equivalent for the most recent two years, along with details of any significant changes since the previous year end.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Section 4C.1.2 of the ESPD requests at least one relevant example of previous experience from suppliers tendering for this framework

contract and/or services carried out within the last three years.

Minimum level(s) of standards possibly required:

For a Pass, Tenderers must have a solution in place within an equivalent environment to the tender Specification.

For a Fail, Tenderers seeking to develop a fully bespoke solution will be disqualified. Tenderers who cannot provide evidence that their solution is in place within an equivalent environment to the tender Specification will be disqualified.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 14
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/09/2023
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 04/09/2023
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

Tenderers will be required to submit a Form of tender (Appendix A), FOI disclaimer (Appendix B), APUC Supply Chain Code of Conduct

(Appendix D), GDPR Assurance Assessment (Appendix J), Section 1 of the SCM RP Evaluation Tool (Appendix K), which will be

available within the ITT.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24104. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24104. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

This is a specialist multi-supplier framework within which sub-contracting opportunities are limited.

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

provision of training opportunities to staff and students,

apprenticeships and potential investment in Institution local communities.

(SC Ref:735954)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Stirling Sherriff Court
Postal address: Viewfield Place Stirling
Town: Srirling
Postal code: FK8 1NH
Country: United Kingdom
Internet address: https://www.scotcourts.gov.uk/the-courts/court-locations/stirling-sheriff-court-and-justice-of-the-peace-court
VI.5)Date of dispatch of this notice:
24/07/2023