Services - 456356-2019

30/09/2019    S188

Belgium-Brussels: Organisation of ECSEL Symposium June 2020, Brussels

2019/S 188-456356

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ECSEL Joint Undertaking
Postal address: avenue de la Toison d'Or 56-60
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Anne Salaun
E-mail: ECSEL_contracts@ecsel.europa.eu
Telephone: +32 22218115
Internet address(es):
Main address: www.ecsel.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.ecsel.eu/procurements
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Organisation of ECSEL Symposium June 2020, Brussels

II.1.2)Main CPV code
79952000 Event services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Electronic Components and Systems for European Leadership Joint Undertaking (ECSEL JU) is organising the fourth edition of the ‘ECSEL JU Symposium’ in Brussels, BELGIUM, on 23 and 24.6.2020.

ECSEL JU is looking for an economic operator that will manage the venue identification and rental, logistics, catering services, branding and technical equipment for the plenary sessions, an exhibition and social events.

II.1.5)Estimated total value
Value excluding VAT: 150 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

Brussels.

II.2.4)Description of the procurement:

Two full days are dedicated to the Symposium. ECSEL JU is looking for an economic operator that will manage:

— the venue identification and rental,

— logistics,

— catering services,

— branding and technical equipment for the plenary sessions,

— an exhibition

— 2 social events.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 150 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 9
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/11/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/12/2019
Local time: 15:00
Place:

ECSEL Joint Undertaking, avenue de la toison d'or 56-60, 1060 Brussels.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union
Town: Luxembourg
Country: Luxembourg
VI.5)Date of dispatch of this notice:
23/09/2019