Services - 457094-2017

16/11/2017    S220    - - Services - Contract notice - Restricted procedure 

United Kingdom-London: Tree-maintenance services

2017/S 220-457094

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Westminster City Council
5 Strand
United Kingdom
NUTS code: UKI

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Arboriculture Services Framework Agreement.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Westminster City Council invites suppliers to tender for the provision of an Arboricultural Services Framework Agreement.

In addition, the successful service provider will be awarded a contract with Westminster City Council.

The resulting agreement will be available for use by all Contracting Authorities throughout London (incl. Greater London)and the Home Counties (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

The home counties are defined as all the above mentioned Contracting Authorities based in; Berkshire, Bedfordshire, Buckinghamshire, Cambridgeshire, Essex, Hampshire, Hertfordshire, Kent, Oxfordshire, Surrey and Sussex.

II.1.5)Estimated total value
Value excluding VAT: 100 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKI3
Main site or place of performance:

Westminster City Council.

Cemeteries at East Finchley, Hanwell and Mill Hill.

II.2.4)Description of the procurement:

Westminster City Council will award a contract to the successful service provider following evaluation of the tender. In addition, the successful provider will be awarded onto an Arboricultural Services Framework Agreement as sole provider which will me available to other public sector bodies as previously stated in this notice.

A brief summary of the services for Westminster City Council which the contractor will need to provide is as set out below but these will be more particularly described in the specification which will be provided in with the tender.

There are approximately 20 000 trees associated with this contract. 9 000 of these are street trees, 4 000 trees on City West Homes estates and a further 7 000 trees in Westminster's parks and 3 cemeteries at East Finchley, Hanwell and Mill Hill.

— The contractor shall undertake the full range of tree surgery operations to trees situated on the City of Westminster's highways, parks and open spaces and cemeteries located at Hanwell, W9, Mill Hill, NW6, and East Finchley, NW3.

— The contractor shall undertake an annual programme of tree planting to include exploratory works and the construction of tree pits in the public highway.

— The contractor shall provide appropriate staff and machinery to deal with any tree emergencies that may arise at any time, day or night 365 days each year.

— The contractor shall attend regular meetings with the appropriate city council officers to ensure the safe and smooth running of the contract.

— The contractor shall comply with all relevant Health and Safety legislation, industry standard, and the council's Health and Safety policies in the execution of the contract.

A Framework Agreement (4 year term) with a sole provider will be let and public bodies specified in this notice will have the option to ‘call off’ from the Framework Agreement for a duration that can be determined by each public bodies when running their own ‘call off’.

The approximate value of the Westminster City Council contract is circa 5 000 000 GBP.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 100 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Westminster City Council
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: