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Supplies - 459012-2019

01/10/2019    S189    Supplies - Contract notice - Competitive procedure with negotiation 

Denmark-Odense: Lifting and handling equipment

2019/S 189-459012

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Fjernvarme Fyn Produktion A/S
National registration number: 36474718
Postal address: Havnegade 120
Town: Odense
NUTS code: DK031
Postal code: 5000
Country: Denmark
Contact person: Marlene Robanke
Telephone: +45 30433104

Internet address(es):

Main address:

I.2)Information about joint procurement
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Bio Fuel Handling

Reference number: LOT M1
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Fjernvarme Fyn Produktion A/S is located in Odense, Denmark and has initiated a project to use wood chips to produce district heating at Fjernvarme Fyn power station.

The project is a fast track project to have a hot water boiler plant in operation by the end of 2021 with a fuel input of 70-80 MW. This tender is regarding the fuel handling part (woodchips and bio pellets)

The complete tender documents are ready for download at our homepage:

Fjernvarme Fyn reserves the right to shortlist four (4) to six (6) companies to participate in the tender.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: DK031
Main site or place of performance:

Fjernvarme Fyn Produktion A/S

Havnegade 120

5000 Odense C


II.2.4)Description of the procurement:

Bio Fuel Handling System for new bio plant at Fjernvarme Fyn in Odense, Denmark.

The Supply shall comprise a complete functional fuel handling systems that can accommodate the receival, pre-treatment, transport, storage and feeding of the biomass to two or three boilers in the boiler building of a new heat plant at Fjernvarme Fyn’s power station (Odense Denmark). The fuel handling is divided in 2 fully automated fuel handling systems.

The 2 systems are:

1) A system for wood chips, that can receive wood chips in an unloading bunker, transport, screen/sort, and deliver the wood chips to a storage building, where 2 overhead cranes are mixing the wood chips and feeding the hoppers of the boilers of the plant.

2) A system for bio pellets, able to receive pellets from trucks, transport the pellets to a silo for storing, and transport the pellets to the boiler building.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 26/02/2020
End: 15/12/2021
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

The selection will be based on an evaluation of each Tenderers technical capacity and most relevant references for this specific tender. Secondary an evaluation of the different applicants economic and Financial capacity.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Options are listed in tender documents.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

a) Please inform (in Annex H) yearly turnover for the latest 3 annual reports. Minimum requirement is 100 million DKK on average per year. The requirements can be fulfilled by providing a statement from the parent company that the parent company can fulfill the minimum requirement.

b) Please inform (in Annex H) the earnings before tax (EBT) for the latest 3 annual reports. The minimum requirement is an averaged positive result. The requirements can be fulfilled by providing a statement from the parent company that the parent company can fulfill the minimum requirement.

c) Please inform (in Annex H) the equity from the latest annual report. The minimum requirement is a positive result. The requirements can be fulfilled by providing a guarantee from the parent company.

d) Please enclose the latest 3 years of annual reports.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

I. You must enclose a reference list as well as a short description of the most recent deliveries/references (maximum 5 within the last 10 years). Each reference is to include the scope of work including a description of the main components.

Furthermore please inform name od phone number of the contact person from the recent references.

II. How many employees and which competences do you have in your organization working on this kind of projects? You must enclose a project organization chart with number of employees in each department as well as CV's for 4-5 key persons. Furthermore, information about the Company's profile (own production/enginerring company or other) to be included.

III. Do you apply as part of a consortia or other form of association? If yes, please provide short signed agreement/statement between the parties. The statement shall as a minimum requirement declare, that the parties of the consortium or other form of association has joint and several, unconditional and direct liability for the performance of the task put out to tender in relation to Fjernvarme Fyn Produktion A/S.

IV. Does your company have ISO 9001 Certificate or an equivalent system? Please provide copy of certificate or other documentation.

V. Does your company have an HSE Certificate? (OHSAS 18001 or equivalent HSE system) Please provide copy of certificate or other documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated in the tender documents

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 01/11/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
Telephone: +45 35291000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The statutory limits for submission of complaints to the Complaints Board for Public Procurement are as stated in LBK no. 539 af 2.6.2016. At the same time as the complaint is submitted to the complaint Board, the contracting entity, Fjernvarme Fyn Production A/S, should be informed about the complaint and the alleged violations of the public procurement rules.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Klagenævnet for Udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
VI.5)Date of dispatch of this notice: