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United Kingdom-Leicester: Library software package
Section I: Contracting authority
Section II: Object
350_19 Library Solutions and Systems
ESPO wish to establish a framework agreement with multiple suppliers for library RFID equipment, self-service technology (including installation, support and maintenance and associated services) and library management systems and associated support services. A PIN 2019/s 115-281582 was published on 18.6.2019. Tenders were invited for 350_19 library solutions and systems on the eastmidstenders.org e-procurement portal reference DN415386 (sub by 20.9.2019). Due to technical issues, a contract notice was not placed. To ensure compliance with PCR 2015 27 (4), the invitation to tender is being re-issued, and the clarification log created re-opened. Tenderers that submitted bids on 20.9.2019 may resubmit their bids, re-dated with any updates they wish, taking account of all clarifications published. New tenderers welcome.
(a) go to www.eastmidstenders.org;
(c) search for tender opportunity 350_19;
(d) express an interest;
(e) download the tender from the website.
This lot requires suppliers to provide library RFID equipment, software, installation, support and maintenance and training. Including any additional services to help deliver an efficient library solution.
Applicable to all lots:
ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful supplier may be asked to enter into an additional separate framework agreement (the second framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any second framework agreement will be a purely commercial agreement and will, for the avoidance of doubt,not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
An eAuction process may be used to award subsequent call-off contracts following the reopening of competition among the parties to the framework agreement.
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.
Self Service Technology
This lot requires suppliers to provide self-service technology and hardware to enable the general public to access libraries during non-core hours. Including any additional services to help deliver an efficient library solution.
Library Management Systems and Associated Support Services
This lot requires suppliers to provide both a cloud hosted library management system that will enable that will keep a record of all activity and transactions which occur within the library. Suppliers should also be able to provide any associated hardware, installation, support and maintenance and training. Including any associated services to help deliver an efficient library solution.
Section III: Legal, economic, financial and technical information
ESPO shall monitor the financial stability of the suppliers during the period of the framework agreement by reference to credit ratings agency reports. ESPO shall obtain a credit score for the supplier on or before the framework start date as a base score and where a significant change in the credit score is identified over the life of the framework agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or terminate the framework with the supplier.
Section IV: Procedure
Section VI: Complementary information
As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the framework agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK:
— Local Authorities,
— Educational Establishments (including Academies),
— Central Government Departments and Agencies,
— Police, Fire and Rescue and Coastguard Emergency Services,
— NHS and HSC Bodies, including Ambulance Services,
— Registered Charities,
— RegisteredSocial Landlords,
— The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons, or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal
ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015(SI 2105 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.