Services - 459809-2019

01/10/2019    S189    Services - Contract notice - Competitive procedure with negotiation 

Denmark-Odense: Educational software development services

2019/S 189-459809

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Syddansk Universitet
National registration number: 29283958
Postal address: Campusvej 55
Town: Odense M
NUTS code: DK DANMARK
Postal code: 5230
Country: Denmark
Contact person: Erkan Ozokcu
E-mail: erko@sdu.dk
Telephone: +45 65508247

Internet address(es):

Main address: https://permalink.mercell.com/114091323.aspx

Address of the buyer profile: http://www.sdu.dk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://permalink.mercell.com/114091323.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://permalink.mercell.com/114091323.aspx
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Learning Management System - Pre-qualification

II.1.2)Main CPV code
72212190 Educational software development services
II.1.3)Type of contract
Services
II.1.4)Short description:

With this invitation to tender, SDU wishes to enter into an agreement for the acquisition of a Learning Management System (LMS) for the management of web-based teaching and learning activities.

The intention is that the agreement, which is obligatory for SDU, should be concluded with one supplier.

For a detailed description of the tendered services, including the minimum requirements that the services must meet, please refer to the requirements specification in Appendix 4a to Appendix 4d, and the Shcedule of prices in Appendix 3.

Appendix A Draft Hosting Agreement specifies the conditions that apply to the procurement of the tendered service.

Tender is handled by Mercell Sourcing Services, use https://permalink.mercell.com/114091323.aspx

II.1.5)Estimated total value
Value excluding VAT: 13 000 000.00 DKK
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72200000 Software programming and consultancy services
80410000 Various school services
80420000 E-learning services
II.2.3)Place of performance
NUTS code: DK031 Fyn
II.2.4)Description of the procurement:

With this invitation to tender, SDU wishes to enter into an agreement for the acquisition of a Learning Management System (LMS) for the management of web-based teaching and learning activities.

The intention is that the agreement, which is obligatory for SDU, should be concluded with one supplier.

For a detailed description of the tendered services, including the minimum requirements that the services must meet, please refer to the requirements specification in Appendix 4a to Appendix 4d, and the Shcedule of prices in Appendix 3.

Appendix A Draft Hosting Agreement specifies the conditions that apply to the procurement of the tendered service.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of the LMS / Weighting: 35
Quality criterion - Name: Quality of administrator section, integration, data migration / Weighting: 25
Quality criterion - Name: Service Level Agreement / Weighting: 10
Quality criterion - Name: Connection plan / Weighting: 5
Price - Weighting: 25
II.2.6)Estimated value
Value excluding VAT: 13 000 000.00 DKK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 15/01/2021
End: 14/07/2025
This contract is subject to renewal: yes
Description of renewals:

2 x 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

Reference list with description of the 10 most important deliveries supplied within the last 3 years. The most important deliveries are understood to be the deliveries that are most comparable to the task that is the subject of this invitation to tender. In this regard, it is considered particularly positive if there are references where the Applicant has, among other things, carried out:

— Development of the platform in collaboration with the customer,

— Integration with the customer's IT landscape and with 3rd party systems,

— Data migration from an internally hosted platform, in particular from Blackboard, which is SDU's current LMS system.

Positive measurement of end-user satisfaction: In this regard, it is considered positive if a user satisfaction survey shows a high level of satisfaction among both students and teachers.

5 customer testimonials, where a particularly positive weighting will be applied in the event of positive messages concerning the following:

— The LMS's flexibility in terms of integration with other systems and the exchanging of data with other systems,

— Collaboration with regard to the development of the platform,

— Support organisation for the LMS,

— Meeting of service targets.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Option 1: student-to-student feedback

Option 2: portfolio

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

The applicant must meet the following minimum requirements in terms of economic and financial standing, cf. the Danish Public Procurement Act, Section 142:

— The applicant must have a positive solvency ratio for the last financial year,

— The applicant must have a positive liquidity ratio for the last financial year.

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

The application must contain the following information concerning the applicant's technical and professional ability:

— A minimum of 10 comparable references from the last 3 years with regard to e-learning systems that have been delivered to universities or other higher education institutions. These references will also form the basis for the selection, cf. section 2.5.5 Selection criteria. It is therefore important that the applicant is thorough in the description of the references, cf. the details requested in section 2.5.5. The selection will be based on the following selection criteria: Reference list with description of the 10 most important deliveries supplied within the last 3 years. The most important deliveries are understood to be the deliveries that are most comparable to the task that is the subject of this invitation to tender. In this regard, it is considered particularly positive if there are references where the Applicant has, among other things, carried out: o Development of the platform in collaboration with the customer o Integration with the customer's IT landscape and with 3rd party systems o Data migration from an internally hosted platform, in particular from Blackboard, which is SDU's current LMS system.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 35291000
Fax: +45 33307799

Internet address: http://www.klfu.dk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Fax: +45 41715100

Internet address: http://www.kfst.dk

VI.5)Date of dispatch of this notice:
27/09/2019