Services - 461138-2015

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30/12/2015    S252

Belgium-Brussels: SME instrument business community and academy

2015/S 252-461138

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Executive Agency for Small and Medium-sized Enterprises (EASME)
Postal address: Covent Garden 2, place Rogier 16, Office 12/25
Town: Brussels
Postal code: 1210
Country: Belgium
For the attention of: Laura Vari
E-mail: easme-procurement@ec.europa.eu
Telephone: +32 22999440
Fax: +32 22973512

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/easme

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1248

Further information can be obtained from:
Official name: The Executive Agency for Small and Medium-sized Enterprises (EASME)
Postal address: Covent Garden 2, place Rogier 16, Office 12/25
Town: Brussels
Postal code: 1210
Country: Belgium
For the attention of: Laura Vari
E-mail: easme-procurement@ec.europa.eu
Telephone: +32 22999440
Fax: +32 22973512
Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1248

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: The Executive Agency for Small and Medium-sized Enterprises (EASME)
Postal address: Covent Garden 2, place Rogier 16, Office 12/25
Town: Brussels
Postal code: 1210
Country: Belgium
For the attention of: Laura Vari
E-mail: easme-procurement@ec.europa.eu
Telephone: +32 22999440
Fax: +32 22973512
Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1248

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
SME instrument business community and academy.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: The tasks are to be performed at the premises designated by the contractor, at EASME premises in Brussels for the kick-off meeting and regular coordination and progress meetings, and/or in other places easily accessible for most of the participants for events, networking and learning.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Following the Horizon 2020 research and innovation work programme 2016–2017 part 7 — innovation in SMEs, this tender tend to implement 2 of the activities aiming to put in place commercialisation services for the SME instrument beneficiaries (phase 3) in an integrated way. This will include: access to finance, community building, partnering (among others with large corporates), branding/visibility raising, networking and learning opportunities.
II.1.6)Common procurement vocabulary (CPV)

79000000 Business services: law, marketing, consulting, recruitment, printing and security

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated overall volume of the market is 3 150 000 EUR with the split between different activities:
a) SME instrument business community activities — 2 350 000 EUR;
b) SME instrument academy — 800 000 EUR.
The budget for coordination should be included within each of the abovementioned activities and overall should not be higher than 10 % of the total volume of the market.
Estimated value excluding VAT: 3 150 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender information package (TIP) — descriptive document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender information package (TIP) — descriptive document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See tender information package (TIP) — descriptive document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any economic operator may be disqualified who (please see also Annex 5 of the tender information package (TIP)):
a) is bankrupt or being wound up, is having its affairs administered by the courts, has entered into an arrangement with creditors, has suspended business activities, is the subject of proceedings concerning those matters, or is in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
b) has been convicted of an offence concerning professional conduct by a judgment of a competent authority of a Member State which has the force of ‘res judicata’;
c) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify including by decisions of the European Investment Bank and international organisations;
d) is not in compliance with all its obligations relating to the payment of social security contributions and the payment of taxes in accordance with the legal provisions of the country in which it is established, with those of the country of the contracting authority and those of the country where the contract is to be performed;
e) has been the subject of a judgment which has the force of ‘res judicata’ for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such activity is detrimental to the Union's financial interests;
f) is subject to an administrative penalty for being guilty of misrepresenting the information required by the contracting authority as a condition of participation in a grant award procedure or another procurement procedure or failing to supply this information, or having been declared to be in serious breach of its obligations under contracts or grants covered by the Union's budget;
g) has no conflict of interest in connection with the contract; a conflict of interest could arise in particular as a result of economic interests, political or national affinity, family, emotional life or any other shared interest;
h) will inform the contracting authority, without delay, of any situation considered a conflict of interest or which could give rise to a conflict of interest;
i) has not granted and will not grant, has not sought and will not seek, has not attempted and will not attempt to obtain, and has not accepted and will not accept any advantage, financial or in kind, to or from any party whatsoever, where such advantage constitutes an illegal practice or involves corruption, either directly or indirectly, inasmuch as it is an incentive or reward relating to award of the contract;
j) provided accurate, sincere and complete information to the contracting authority within the context of this procurement procedure.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: In order to prove their economic and financial capacity, the candidates (i.e. in the case of a joint tender, the combined capacity of all members of the consortium and identified subcontractors) must provide evidence of an average annual turnover of a minimum of 500 000 EUR for the last year. They should demonstrate their financial capacity with 1 or more of the following:
a) the completed ‘Simplified balance sheet’ and ‘Simplified profit and loss account’ completed for the last 3 years (Annexes 2.1 and 2.2);
b) copy of the profit and loss account and balance sheet for the last 3 years for which accounts have been closed;
c) failing that, appropriate statements from banks;
d) if applicable, evidence of professional risk indemnity insurance.
If, for some exceptional reason which the contracting authority considers justified, a tenderer is unable to provide 1 or the other of the above documents, he or she may prove his or her economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and its justification in the tender. The European Commission reserves the right to request any other document enabling it to verify the tenderer's economic and financial capacity.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
Criteria relating to candidates (see tender information package (TIP) — descriptive document — 3.2.3.1. Criteria relating to candidates):
1. Project management:
1.1. Demonstrated capacity and experience to manage large projects (min. value 750 000 EUR) in the area relevant to this tender, including different partners and activities.
2. Branding and visibility:
2.1. Demonstrated capacity and experience in social media, brand development and marketing in the area of technology start-ups, innovative businesses or public support to innovation.
3. Partnership building:
— between SMEs and corporate partners,
— between SMEs and investors:
3.1. demonstrated capacity and experience in facilitating partnership building between SMEs/start-ups and corporate partners or investors (e.g.: corporate venture funds, venture capital funds, business angels, family offices);
3.2. demonstrated access to finance source (corporate venture capital, venture capital, business angels, crowdfunding platforms, family offices, etc.) from EU or abroad, with a proven investment record in at least 10 EU and Horizon 2020 associated countries and covering at least 5 sectors addressed by the SME instrument's topics;
3.3. demonstrated access to main contacts in at least 10 companies listed in Financial Times Europe 100 ranking 2015 (M&A, chief innovation, procurement, corporate development, etc.).
4. Networking events:
4.1. demonstrated capacity and experience in organising events featuring interactive workshops, inspirational talks, experience-sharing sessions, for more than 1 000 participants related to business support, investors or similar.
5. Academy:
5.1. demonstrated capacity and experience in running workshops and animating participative, peer-to-peer learning processes (live or online) in the context of business networks/community, SMEs, public procurement preparation or investment readiness.
6. Supporting IT and Web tool:
6.1. Demonstrated possession of an existing IT/Web tool featuring at least 2 of the following functionalities:
— creation/update of SME/project profiles,
— networking within a community/group,
— networking with external partners (investors, corporates, others),
— information, application, selection of candidates for offers/deals/prizes/challenges,
— social media features,
— building a structured database.
Criteria relating to staff members (see tender information package (TIP) — descriptive document — 3.2.3.2. Criteria relating to candidates):
— project management (in relation to large, multi-partner projects),
— branding: online marketing or brand development, in particular in relation to tech start-ups, business community or public support to innovation,
— events: organising modern, interactive events related to business support or similar within an EU and international context for at least 1 000 participants,
— partnership building: SME business development including creation of strategic partnerships with leading customers, investors, other partners,
— academy: SME business development including development and organisation of learning for SMEs, through workshops, good practice-sharing and active cooperation on topics of common interest to a group of SMEs.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EASME/H2020/SME/2016/001.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Horizon 2020 research and innovation work programme 2016–2017 part 7 — innovation in SMEs.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: boulevard Konrad Adenauer, Kirchberg
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification of the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court of the European Union
Postal address: boulevard Konrad Adenauer, Kirchberg
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
18.12.2015