Services - 461152-2015

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30/12/2015    S252

Belgium-Brussels: Audio-photo-video-multimedia laboratory work and related supplies and services — open procedure PO/2015-27/A4

2015/S 252-461152

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Communication, Unit A4 — Audiovisual Services
Postal address: BERL 04/274, rue de la Loi 200
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Mr Bert Musial
Telephone: +32 22966675

Internet address(es):

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1222

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: European Parliament
Postal address: rue Wiertz 60
Town: Brussels
Postal code: 1047
Country: Belgium

Official name: Executive Agency for Small and Medium-sized Enterprises (EASME)
Postal address: Covent Garden Building, place Charles Rogier 16
Town: Brussels
Postal code: 1210
Country: Belgium

Official name: The European Union's Judicial Cooperation Unit (Eurojust)
Postal address: Maanweg 174
Town: Den Haag
Postal code: 2516 AB
Country: Netherlands

Official name: Research Executive Agency (REA)
Postal address: Covent Garden Building, place Charles Rogier 16
Town: Brussels
Postal code: 1210
Country: Belgium

Official name: Single Resolution Board (SRB)
Postal address: rue de la Science 27
Town: Brussels
Postal code: 1049
Country: Belgium

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Audio-photo-video-multimedia laboratory work and related supplies and services — open procedure PO/2015-27/A4.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Brussels.

NUTS code BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 193 500 EUR
II.1.5)Short description of the contract or purchase(s)
The purpose of this interinstitutional framework contract is to provide to the participating EU institutions and agencies professional services and supplies for the preservation, digitisation and distribution of their audiovisual productions.
The contract covers technical services and supplies which are necessary for the long-term preservation of the audiovisual productions of the participating institutions and agencies according to professional standards, their digitisation, their inventory and their distribution to interested parties.
II.1.6)Common procurement vocabulary (CPV)

92000000 Recreational, cultural and sporting services, 92512000 Archive services, 79960000 Photographic and ancillary services, 79995100 Archiving services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The maximum budget is 5 193 500 EUR over 4 years (VAT excluded).
Lot I: 3 290 000 EUR over 4 years; lot II: 1 903 500 EUR over 4 years.
Estimated value excluding VAT: 5 193 500 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Audio, video and multimedia
1)Short description
— Transfer/duplication onto all existing and future analogue and digital media.
— Remastering and digitising of existing programmes including restoration and simple editing.
— Supply of sundry consumables (labels, covers, boxes for all forms of media, envelopes in various formats and any other consumables and recording media used in day-to-day management of audio and video archives).
— Inventory of audiovisual documents.
— Related services: printing of covers and identification labels, packaging and distribution.
2)Common procurement vocabulary (CPV)

92000000 Recreational, cultural and sporting services, 92512000 Archive services

3)Quantity or scope
Lot I: 3 290 000 EUR over 4 years.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Photo
1)Short description
— Printing in various formats using files supplied by the services of the Commission.
— Montage and retouching work.
— Enlarging/framing of pictures.
— Digitising work.
— Supply of sundry consumables (files for storage of photos, reinforced envelopes, cardboard cylinders, ink cartridges, recording media and any other consumables used in day-to-day management of photo archives).
— Inventory of photographic documents.
— Related services: packaging and distribution.
2)Common procurement vocabulary (CPV)

79960000 Photographic and ancillary services, 79995100 Archiving services

3)Quantity or scope
Lot II: 1 903 500 EUR over 4 years.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Provisions related to payment are laid down in the draft contract in Annex III to the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not applicable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications.
Minimum level(s) of standards possibly required: Please refer to the tender specifications.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender specifications.
Minimum level(s) of standards possibly required:
Please refer to the tender specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PO/2015-27/A4.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.2.2016
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2016 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 15.2.2016

Place:

European Commission, Directorate-General for Communication, Unit A4 — Audiovisual Services, meeting room Aquarium 7, Berlaymont –1, rue de la Loi 56, 1049 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenderers and the representatives of the institutions and agencies.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
All documentation of this call for tender (invitation to tender, tender specifications with all annexes as well as draft contract), including any additional information during the procedure can be obtained at the electronic access to information site at I.1).
Tenderers should consult this site regularly, as additional information may be published at any time during the procedure.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

Body responsible for mediation procedures

Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, CS 30403
Town: Strasbourg Cedex
Postal code: 67001
Country: France
E-mail: eo@ombudsman.europa.eu
Telephone: +33 388172313

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the petitioner being notified or, failing this, of the date on which it became known to them. Lodging a complaint with the European Ombudsman neither suspends this deadline nor creates a new deadline for appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.12.2015