Services - 462885-2017

21/11/2017    S223    Agencies - Services - Contract notice - Competitive procedure with negotiation 

Finland-Helsinki: Framework contract for the provision of IT infrastructure services to the European Chemicals Agency (ECHA) in Helsinki

2017/S 223-462885

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Chemicals Agency (ECHA)
Annankatu 18
Contact person: Finance Unit
Telephone: +358 9686180
NUTS code: FI1B1

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Framework contract for the provision of IT infrastructure services to the European Chemicals Agency (ECHA) in Helsinki.

Reference number: ECHA/2016/400.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

This framework contract aims at provisioning the following services:

— cloud and infrastructure services,

— service management portal,

— service management,

— consultancy services,

— transformation services,

— security services.

II.1.5)Estimated total value
Value excluding VAT: 35 400 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: FI1B1
Main site or place of performance:

The place of performance of the services under the framework contract shall be the contractor's premises and/or ECHA's premises, and any other place as agreed in a specific contract.

II.2.4)Description of the procurement:

Selection of candidates to be invited to submit a tender in phase II of a competitive procedure with negotiation for the establishment of a framework contract for the provision of IT infrastructure services to ECHA.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 35 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 1-year renewal periods.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

In phase I any interested economic operator may submit a request to participate in this procedure, but only those selected on the basis of the announced exclusion and selection criteria, as well as with regard to compliance with the minimum requirements of the service, will be invited to submit a tender.

In phase II the tenders will be evaluated against the quality and price award criteria.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Proof of inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation or entry in the VAT register.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The procurement documents define the minimum requirements of the service, in accordance with Article 110.1.a of the Financial Regulation and Article 139.1 of its rules of application. Requests to participate must meet the minimum requirements to be compliant. Non-compliant proposals will be rejected.

The minimum requirements may not be subject to change in any phase of the procurement procedure.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: The longer duration of the FWC is justified due to the subject matter of the contract and in particular for the return of hardware investment and the complexity, criticality and periods of phasing in and out.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 144-296306
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/01/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 02/02/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The negotiation will take place in stages in order to reduce the number of tenders to be negotiated by applying the award criteria set out in the procurement documents. The purpose of the negotiation is to improve the content of the offers of the tenderers, but the minimum requirements and the exclusion, selection and award criteria specified by ECHA in the procurement documents shall not be subject to negotiation.

VI.4)Procedures for review
VI.4.1)Review body
General Court
rue du Fort Niedergrünewald
Telephone: +358 4303-1
Fax: +358 4303-2100

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

You may submit any observations concerning the procedure to the contracting authority indicated under heading I.1. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal. Within 2 months of the notification of the relevant decision you may lodge an appeal to the body referred to in VI.4.1.

VI.4.4)Service from which information about the review procedure may be obtained
European Chemicals Agency (ECHA)
Annankatu 18
Telephone: +358 9686180

Internet address:

VI.5)Date of dispatch of this notice: