Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
PRO_001 Provision of Audit Services to ECMWF for Third Party Agreements
Reference number: PRO_001
II.1.2)Main CPV code79212000 Auditing services
II.1.3)Type of contractServices
II.1.4)Short description:
The European Centre for Medium-Range Weather Forecasts (ECMWF) invites tenders for the provision of audit services to ECMWF for Third Party Agreements signed under the Copernicus Programme (Copernicus) and the Destination Earth Initiative (DestinE). As the requirements of the Copernicus and DestinE are different, in terms of obligations and applicable rules and policies, two distinct contracts will be awarded with two distinct sets of terms and conditions. In order to distinguish between the two contracts (and their specific requirements), two Lots are introduced. Tenderers may respond to one or both Lots. In case a Tenderer wishes to respond to both Lots, the Tenderer should indicate what synergies, including cost savings, can be achieved should both Lots be awarded to them. ECMWF reserves the right to award the two contracts to different Tenderers.
II.1.5)Estimated total value
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:
Copernicus – funded contracts
Lot No: 1
II.2.2)Additional CPV code(s)79212000 Auditing services
II.2.3)Place of performanceNUTS code: DEA22 Bonn, Kreisfreie Stadt
II.2.4)Description of the procurement:
ECMWF operates Copernicus under the Contribution Agreement signed by ECMWF and the European Union under the Regulation (EU) 2021/696 of the European Parliament and of the Council of 28 April 2021 establishing the Union Space Programme and the European Union Agency for the Space Programme and repealing Regulations (EU) No 912/2010, (EU) No 1285/2013 and (EU) No 377/2014 and Decision No 541/2014/EU (hereafter referred to as “Space Regulation”).
The total budget expected to be awarded to third parties over the period 2021-2027 amounts approximately to 250 M€. ECMWF anticipates a total number of approximately 300+ contracts, ranging from 20K€ to 6M€, signed with the eligible entities, as specified in the Space Regulation.
ECMWF intends to award a 48-months COP Framework Agreement implemented by a single multi-year Service Contract. The target starting date is 1 November 2023.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Legal and Financial / Weighting: 5
Quality criterion - Name: Track Record / Weighting: 20
Quality criterion - Name: Quality of Resources Deployed / Weighting: 25
Quality criterion - Name: Technical Solution Proposed / Weighting: 15
Quality criterion - Name: Management and Implementation / Weighting: 10
Price - Weighting: 25
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
II.2.14)Additional information
II.2)Description
II.2.1)Title:
DestinE – funded contracts
Lot No: 2
II.2.2)Additional CPV code(s)79212000 Auditing services
II.2.3)Place of performanceNUTS code: DEA22 Bonn, Kreisfreie Stadt
II.2.4)Description of the procurement:
ECMWF operates DestinE under the Contribution Agreement signed by ECMWF and the European Union under the Regulation (EU) of the European Parliament and of the Council of 29 April 2021 establishing the Digital Europe Programme and repealing Decision (EU) 2015/2240 (hereafter referred to as “Digital Regulation”).
The total budget expected to be awarded to third parties over the period 2021-2024 amounts to approximately 47 M€. ECMWF anticipates a total number of approximately 25 contracts, ranging from 20K€ to 14M€, signed with the eligible entities, as specified in the Digital Regulation.
ECMWF intends to award a 24-months DE Agreement. The target starting date is 1 April 2024.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Legal and Financial / Weighting: 5
Quality criterion - Name: Track Record / Weighting: 20
Quality criterion - Name: Quality of Resources Deployed / Weighting: 25
Quality criterion - Name: Technical Solution Proposed / Weighting: 15
Quality criterion - Name: Management and Implementation / Weighting: 10
Price - Weighting: 25
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 31/08/2023
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 31/08/2023
Local time: 16:00
Place:
ECMWF's eProcurement Portal
Information about authorised persons and opening procedure:
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
Procedure to be applied: The procurement will be conducted in accordance with ECMWF's procedures as set out in Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal (http://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal. Submissions in other formats will not be accepted.
Due to the need to include performance and compliance obligations in the contract, for each Lot ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations. ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations. For a unique Lot, ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.
Eligibility: Refer to Section 5.2 of Volume I of the ITT documents.
The time zone used to express the time in sections IV.2.2 and IV.2.7 is the Central European Summer Time zone.
VI.4)Procedures for review
VI.4.1)Review bodyOfficial name: European Centre for Medium-Range Weather Forecasts
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address:
https://www.ecmwf.int/en/about/suppliers VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtainedOfficial name: European Centre for Medium-Range Weather Forecasts
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address:
https://www.ecmwf.int/en/about/suppliers VI.5)Date of dispatch of this notice:26/07/2023