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Supplies - 464249-2018

23/10/2018    S204    Supplies - Prior information notice without call for competition - Not applicable 

United Kingdom-Bangor: Records management

2018/S 204-464249

Prior information notice

This notice is for prior information only

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Betsi Cadwaladr University Health Board
Postal address: Ysbyty Gwynedd Penrhosgarnedd
Town: Bangor
NUTS code: UK
Postal code: LL57 2PW
Country: United Kingdom
Contact person: Ian Jones
E-mail: ian.r.jones@wales.nhs.uk
Telephone: +44 1475448430

Internet address(es):

Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

3in1 Electronic Patient Record incorporating a document repository, e-forms functionality and portal

Reference number: T.0911
II.1.2)Main CPV code
79996100
II.1.3)Type of contract
Supplies
II.1.4)Short description:

3in1 Electronic Patient Record incorporating a document repository, e-forms functionality and portal.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79996100
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

North Wales Bangor, Wrexham, St. Asaph

II.2.4)Description of the procurement:

BCUHB are keen to engage with supplier that are able to support the delivery of a 3in1 Electronic Patient Record incorporating a document repository, e-forms functionality and portal.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
01/04/2019

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

BCUHB are keen to engage with supplier that are able to support the delivery of a 3in1 Electronic Patient Record incorporating a document repository, e-forms functionality and portal which will:

— create e-form templates and associated workflows for the capture of new data and updates,

— allow existing paper records and new e-forms to be stored and recalled electronically,

— deliver seamless integration with national and local best of breed systems via an open architecture allowing the transfer of data and documents,

— enable quick access to the stored comprehensive patient record or its component parts,

— to present information in a meaningful way to support clinical workflow; presenting to the user appointment lists, recent test results, etc. and provide automated notifications,

— provide an electronic window that allows clinicians and administrators to view defined information about individual and cohorts of patients in a 'virtual' electronic patient record,

— meet the national metadata standards, SNOMED CT, HL7 FHIR,

— meet existing NHS Wales Data Dictionary standards, and have the flexibility to be configured to incorporate future changes,

— to support the streamlining of working practices by removing ‘paper’ from the system,

— provide a detailed audit trail of all access and updates to patient records,

— support the management of Subject Access Requests including the redaction of information and output to .pdf,

— be device agnostic.

We would like you to present to us how your product will manage the following scenarios:

— I am a clinician that is preparing for my clinic and want to review my patients casenotes in advance, being able to return to identified pages with ease during the appointment,

— I am the lead on tomorrow’s MDT panel and want to prepare a relevant subset of the patient’s record for review by the whole group,

— I am undertaking an initial assessment on a new patient and would like to capture this electronically in real time during the appointment,

— I am a Subject Access Request Clerk and I want to find and view all information on a patient, apply redactions and export out a redacted copy as a .pdf,

— I am a validation clerk, or researcher, and wish to review the case notes and letters for a list of 50 patients,

— I am a clinician working in the Emergency Department dealing with an unconscious patient and urgently require the patient record but only the demographic information is known.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=86423.

(WA Ref:86423)

VI.5)Date of dispatch of this notice:
18/10/2018