Supplies - 467835-2020

05/10/2020    S193

United Kingdom-Leeds: Software package and information systems

2020/S 193-467835

Prior information notice

This notice is for prior information only

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: West Yorkshire Combined Authority
Town: Leeds
NUTS code: UKE4 West Yorkshire
Postal code: LS1 2DE
Country: United Kingdom
E-mail: Procurement@westyorks-ca.gov.uk
Internet address(es):
Main address: https://www.westyorks-ca.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/westyorkshireca/aspx/Home
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Integrated Corporate Systems/Enterprise Resourcing Planning Technology Tender

II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Supplies
II.1.4)Short description:

West Yorkshire Combined Authority is the driving force behind local partners’ collective efforts to make West Yorkshire and Leeds City Region known globally as a place where everyone can combine economic success with an outstanding quality of life. The integrated corporate systems (ICS) is part of West Yorkshire Combined Authority’s Corporate Technology Strategy (CTS). This high-profile project will transform how the entire organisation works by bringing step change improvements to Finance, HR and Payroll activities and the implementation of high quality management information. Technology offers opportunities for greater efficiencies, better communications and improved productivity. The successful implementation within the CA is essential to change the organisation, culture and ways of working. The current finance, HR and payroll technology being used by the CA has been in place for many years. The CA’s activities have changed and are growing significantly. The CA needs to be able to offer significant value and support to its partners. The CA are looking for a modern, cloud-based future-proof ERP solution — a fully interoperable solution across the core functional areas with one or as few products as possible. It should drive operational efficiency in processes which have been reviewed as part of the planning for the ICS. The new ICS should be an enabler for support to customers and partners now and in the future. The three key elements of the project are HR, payroll and finance. There is a desire to have an all in one single solution, although the CA will consider separate modules which will be integrated or one solution which comes pre-integrated. This PIN notice and procurement activity is wholly focused on the selection of the ERP technology to be provided and not an implementation partner. Once the ERP technology is selected a further procurement activity will take place to select an implementation partner and support partner. We would like to invite interested technology providers to a supplier engagement session to provide greater insight into our requirements and aspirations for our new Integrated corporate systems and an opportunity for potential suppliers to ask questions. The session is to be held on 8th September 12.30 p.m.-2 p.m. Please contact Frances.Butterworth@westyorks.gov.uk our procurement assistant working on the project, for access to the virtual event Teams link if you wish to attend.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
II.2.3)Place of performance
NUTS code: UKE4 West Yorkshire
II.2.4)Description of the procurement:

West Yorkshire Combined Authority is the driving force behind local partners’ collective efforts to make West Yorkshire and Leeds City Region known globally as a place where everyone can combine economic success with an outstanding quality of life. The integrated corporate systems (ICS) is part of West Yorkshire Combined Authority’s Corporate Technology Strategy (CTS). This high-profile project will transform how the entire organisation works by bringing step change improvements to finance, HR and payroll activities and the implementation of high quality management information. Technology offers opportunities for greater efficiencies, better communications and improved productivity. The successful implementation within the CA is essential to change the organisation, culture and ways of working. The current finance, HR and payroll technology being used by the CA has been in place for many years. The CA’s activities have changed and are growing significantly. The CA needs to be able to offer significant value and support to its partners. The CA are looking for a modern, cloud-based future-proof ERP solution — a fully interoperable solution across the core functional areas with one or as few products as possible. It should drive operational efficiency in processes which have been reviewed as part of the planning for the ICS. The new ICS should be an enabler for support to customers and partners now and in the future. The three key elements of the project are HR, payroll and finance. There is a desire to have an all in one single solution, although the CA will consider separate modules which will be integrated or one solution which comes pre-integrated. This PIN notice and procurement activity is wholly focused on the selection of the ERP technology to be provided and not an implementation partner. Once the ERP technology is selected a further procurement activity will take place to select an implementation partner and support partner.

II.2.14)Additional information

We would like to invite interested technology providers to a supplier engagement session to provide greater insight into our requirements and aspirations for our new integrated corporate systems and an opportunity for potential suppliers to ask questions. The session is to be held on 8th September 12.30 p.m.-2 p.m. Please contact Frances.Butterworth@westyorks.gov.uk our procurement assistant.

II.3)Estimated date of publication of contract notice:
30/09/2020

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

We would like to invite interested technology providers to a supplier engagement session to provide greater insight into our requirements and aspirations for our new integrated corporate systems and an opportunity for potential suppliers to ask questions. The session is to be held on 8th September 12.30 p.m.-2 p.m. Please contact Frances.Butterworth@westyorks.gov.uk our procurement assistant working on the project, for access to the virtual event Teams link if you wish to attend. We would like to invite interested technology providers to a supplier engagement session to provide greater insight into our requirements and aspirations for our new integrated corporate systems and an opportunity for potential suppliers to ask questions. The session is to be held on 8th September 12.30 p.m.-2 p.m. Please contact Frances.Butterworth@westyorks.gov.uk our procurement assistant working on the project, for access to the virtual event Teams link if you wish to attend. We would like to invite interested technology providers to a supplier engagement session to provide greater insight into our requirements and aspirations for our new integrated corporate systems and an opportunity for potential suppliers to ask questions. The session is to be held on 8th September 12.30 p.m.-2 p.m. Please contact Frances.Butterworth@westyorks.gov.uk our procurement assistant working on the project, for access to the virtual event Teams link if you wish to attend.

VI.5)Date of dispatch of this notice:
30/09/2020