Services - 467880-2020

05/10/2020    S193

United Kingdom-Croydon: Energy-efficiency consultancy services

2020/S 193-467880

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Optivo
Postal address: 125 High Street
Town: Croydon
NUTS code: UKI62 Croydon
Postal code: CR0 9XP
Country: United Kingdom
Contact person: Ester Vasallo
Telephone: +44 8001216060
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Provision of EPC Surveys and Associated Services

Reference number: OP 7232
II.1.2)Main CPV code
71314300 Energy-efficiency consultancy services
II.1.3)Type of contract
II.1.4)Short description:

Optivo wishes to appoint a service provider experienced in the delivery of surveys to provide Energy Performance Certificates (EPCs) and associated reporting.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
71314000 Energy and related services
71314300 Energy-efficiency consultancy services
II.2.3)Place of performance
NUTS code: UKJ4 Kent
NUTS code: UKJ2 Surrey, East and West Sussex
Main site or place of performance:

Optivo properties in London, Sussex and Kent.

II.2.4)Description of the procurement:

Optivo wishes to appoint a service provider experienced in the delivery of surveys to provide Energy Performance Certificates (EPCs).

The service provider will carry out 2 550 energy performance surveys which will support Optivo’s energy efficiency retrofit programme over 3 years. The surveys will result in the provision of EPCs, RdSAP data in XML format and a ‘Route to Band C’ report (Appendix 8).

These technical EPC surveys are an essential part of the retrofit plan delivery programme as they supply an energy efficiency rating before and after the proposed retrofit works. This contract will help us to achieve our strategic target of 80 % of homes reach EPC Band C by 2025 and to reach the Government’s target of 100 % EPC Band C homes by 2030.

This contract will target our worst performing properties, according to current data, in London, Sussex and Kent.

Optivo’s retrofit strategy is key for our target to maintain Shift Gold in 2021. In order to produce a robust retrofit programme, we require accurate and thorough data that can be obtained through the work detailed in this specification.

Please see invitation to tender and appendices.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Resourcing / Weighting: 20
Quality criterion - Name: Mobilisation, delivery schedule, contract management and reporting / Weighting: 15
Quality criterion - Name: Resident focus / Weighting: 10
Quality criterion - Name: Social value / Weighting: 5
Price - Weighting: 50
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated in the invitation to tender and appendices.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 30/10/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:220756)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
Telephone: +44 3450103503
Internet address:
VI.5)Date of dispatch of this notice: