Works - 468779-2018

24/10/2018    S205    - - Works - Contract notice - Negotiated procedure 

United Kingdom-Reading: Works for complete or part construction and civil engineering work

2018/S 205-468779

Contract notice – utilities

Works

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Thames Water Utilities Ltd
Procurement Support Centre — 3rd Floor East, C/O Mail Room, Rose Kiln Court
Reading
RG2 0BY
United Kingdom
E-mail: procurement.support.centre@thameswater.co.uk
NUTS code: UKJ11

Internet address(es):

Main address: www.thameswater.co.uk

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://www.thameswater.co.uk/procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.thameswater.co.uk/procurement
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Water

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Filter Media and Refurbishment

Reference number: FA1399
II.1.2)Main CPV code
45200000
II.1.3)Type of contract
Works
II.1.4)Short description:

Thames Water are looking for a number of partners to help us achieve our aim of increasing the efficiency of slow sand filter beds and rapid gravity filters through effective repairs and refurbishments and good quality media. Please note that the scope of these agreements does not include the supply of granular activated carbon (GAC).

We have split our requirements into lots:

— Lot 1: Media removal and replacement,

— Lot 2: Slow sand filter bed refurbishment,

— Lot 3: Floor blocks for slow sand filter beds,

— Lot 4: Slow sand filter media,

— Lot 5: Rapid gravity filter bed refurbishment,

— Lot 6: Rapid gravity filter media.

Specifications for each lot are given in the procurement documents (draft ITN) along with some heads of terms although these are not yet finalised.

Bidders can apply for more than one lot and can submit commercial bids for individual lots as well as variant bids for combined lots. More detail on commercial schedule completion will be given in the procurement documents.

II.1.5)Estimated total value
Value excluding VAT: 28 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Media removal and replacement

Lot No: 1
II.2.2)Additional CPV code(s)
45112400
43300000
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of Thames Water Region

II.2.4)Description of the procurement:

Successful suppliers under this lot will be responsible for the removal of media from the slow sand filter beds (before the refurbishment work begins) and the installation of media after the refurbishment work is complete. Note that this activity is also undertaken by in-house teams and this agreement would be used as additional capacity. Suppliers under this lot will need to work closely with both TW site personnel and the slow sand filter refurbishment suppliers in order to minimise the amount of time that the slow sand filter beds are out of action for.

Suppliers will need to provide their own machinery for removing the media and GAC although they will not need to dispose of the media. There will be a designated area on each site for media storage until it is either replaced in the beds or disposed of.

Note that this lot does not include the supply of any media.

We aim to appoint a single supplier for this lot.

The value below is an estimate, over the maximum term of the agreement, based on expected spend.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 3 years, with options to extend in one year blocks up to a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Bidders are permitted to submit alternative commercial bids as long as they also provide a compliant bid.

II.2)Description
II.2.1)Title:

Slow sand filter bed refurbishment

Lot No: 2
II.2.2)Additional CPV code(s)
45200000
42912350
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of Thames Water Region

II.2.4)Description of the procurement:

TW have 114 slow sand filter beds over 5 sites which are inspected every 10 years. For each inspection, the slow sand filter bed refurbishment supplier shall inspect the bed with a TW expert, confirm repairs required, liaise with site personnel, liaise with other suppliers as required (i.e. block supplier, media supplier etc.), undertake repairs and refurbishment and handover the bed back to TW personnel. As part of the process, the supplier is expected to use 'before and after' photos to show work undertaken and to highlight any future issues to the TW liaison.

Thames Water have specific asset standards relating to the materials used and processes to be undertaken when refurbishing slow sand filter beds which the suppliers much adhere to which will be detailed in the procurement documents within the specification.

The commercial schedule will consist of a number of activities and components which need to be priced based on a unit of measure. Our objective is to use this schedule of rates to give us confidence of achieving value for money, rather than rely on generic labour and material rates.

We aim to appoint two suppliers to the framework agreement which will include all 5 sites. There will be an initial allocation of sites and beds across the successful suppliers which will be by way of call off contracts. This allocation will be reviewed on an annual basis or as required. Mini competitions will be run between suppliers in the case of (a) high value projects (b) where required lead times cannot be met by the allocated supplier or (c) where a significant proportion of the work required on a bed is not listed and pre-priced in the commercial schedule (and therefore calculated using labour and material rates). More details of this will be given in the procurement documents.

The value below is highly estimated, based on expected spend.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 3 years, with options to extend in one year blocks up to a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Bidders are permitted to submit alternative commercial bids as long as they also provide a compliant bid.

II.2)Description
II.2.1)Title:

Supply of blocks for slow sand filter beds

Lot No: 3
II.2.2)Additional CPV code(s)
44111600
44112220
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of Thames Water Region

II.2.4)Description of the procurement:

Slow sand filter beds either have block flooring or a porous concrete floor which separate the media from the channels. All will have block flooring in the future. The scope of this agreement is to deliver the required number of blocks to the required site in line with the refurbishment programme.

The blocks must be suitable for potable water as there must be no contamination from the blocks into the treated water.

Thames Water have specific requirements relating to the materials used in slow sand filter beds which the suppliers much adhere to and which will be detailed in the procurement documents.

The block supplier must work closely with both TW site personnel and the refurbishment supplier in order to minimise the amount of time that the slow sand filter bed is out of action.

We intend to award agreements to one primary and one reserve supplier in case the primary supplier either cannot supply or does not perform as required. More details on these circumstances will be available in the procurement documents.

The value below is highly estimated, based on expected spend.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 10 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 3 years, with options to extend in one year blocks up to a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Bidders are permitted to submit alternative commercial bids as long as they also provide a compliant bid.

II.2)Description
II.2.1)Title:

Slow sand filter media

Lot No: 4
II.2.2)Additional CPV code(s)
14210000
14211000
14212120
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of Thames Water Region

II.2.4)Description of the procurement:

We require suppliers for the following media which is used in our Slow Sand Filter Beds, which we have split into sub-lots:

— Lot 4A Sand

— Lot 4B Shingle/gravel

Bidders can apply for either or both sub-lots and will be awarded agreements by sub-lot. We aim to appoint one supplier for each sub-lot or one supplier for both sub-lots.

We require the supplier to triple wash the media before delivery to our sites for removal of contamination and fines when required. We require the supplier to offload this media in a designated area. Please note that our teams will test the media before installation and, if it fails, the supplier will need to pick up the failed media and deliver media to the correct specification within a fixed timescale.

Thames Water have specific requirements relating to the specification of media used in slow sand filter beds which the suppliers much adhere to and which will be detailed in the procurement documents.

The value below is highly estimated, based on expected spend.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 3 years, with options to extend in one year blocks up to a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Bidders are permitted to submit alternative commercial bids as long as they also provide a compliant bid.

II.2)Description
II.2.1)Title:

Rapid gravity filter refurbishment

Lot No: 5
II.2.2)Additional CPV code(s)
45200000
42912350
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of Thames Water Region

II.2.4)Description of the procurement:

TW have 180 rapid gravity filters across the TW region.

Once a filter has been identified as requiring repair or refurbishment, we will identify the scope of work required and conduct a mini competition with all suppliers under this lot to determine the best solution for the best price.

For each repair or refurbishment, the supplier shall liaise with site personnel, liaise with other suppliers as required (i.e. media supplier etc.), undertake repairs and refurbishment and handover the bed back to TW personnel. As part of the process, the supplier is expected to use 'before and after' photos to show work undertaken and to highlight any future issues to the TW liaison.

Thames Water have specific asset standards relating to the materials used and processes to be undertaken when refurbishing rapid gravity filters which the suppliers much adhere to which will be detailed in the procurement documents.

We aim to award agreements to two providers. Work will be awarded through call off contracts, determined via mini competitions.

The value below is highly estimated, based on expected spend.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in days: 96
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 3 years, with options to extend in one year blocks up to a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Bidders are permitted to submit alternative commercial bids as long as they also provide a compliant bid.

II.2)Description
II.2.1)Title:

Rapid gravity filter media

Lot No: 6
II.2.2)Additional CPV code(s)
14210000
09111210
14520000
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of Thames Water Region

II.2.4)Description of the procurement:

We require suppliers for the following media which is used in our Rapid Gravity Filters, which we have split into sub-lots:

— Lot 6A Sand

— Lot 6B Shingle/gravel

— Lot 6C Anthracite

— Lot 6D Pumice

Bidders can apply for either or both sub-lots and will be awarded agreements by sub-lot. We aim to appoint one supplier for each sub-lot or one supplier for both sub-lots.

We require the supplier to triple wash the media before delivery to our sites for removal of contamination and fines when required. We require the supplier to offload this media in a designated area. Please note that our teams will test the media before installation and, if it fails, the supplier will need to pick up the failed media and deliver media to the correct specification within a fixed timescale.

Thames Water have specific requirements relating to the specification of media used in rapid gravity filters which the suppliers much adhere to and which will be detailed in the procurement documents.

The value below is highly estimated, based on expected spend.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 700 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in days: 96
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 3 years, with options to extend in one year blocks up to a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Bidders are permitted to submit alternative commercial bids as long as they also provide a compliant bid.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As detailed in the PQQ.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

As detailed in the PQQ Documentation.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in the Invitation to Negotiate.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to award.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 5 and 8 years

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

All suppliers who wish to respond to this notice must request a Pre-qualification Questionnaire (PQQ) by using the link in Section I.3 of this notice, i.e. https://www.thameswater.co.uk/procurement

Please note that TUPE may apply to some lots. Information will be provided in the procurement documents if applicable.

VI.4)Procedures for review
VI.4.1)Review body
Thames Water Utilities Ltd
Reading
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Thames Water Utilities Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
Thames Water Utilities Ltd
Reading
United Kingdom
VI.5)Date of dispatch of this notice:
22/10/2018