Check out our COVID-19 dedicated page for tenders related to medical equipment needs.
Denmark-Fredericia: Architectural, construction, engineering and inspection services
Contract notice – utilities
Section I: Contracting entity
Main address: https://eu.eu-supply.com/ctm/supplier/publictenders?B=ENERGINET
Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/228008
Section II: Object
Framework Agreement for Quality Assurance, Control and Inspection Services Related to Baltic Pipe Project
Client will be preparing several contracts for component fabrication, construction and installation works for the Baltic Pipe project, as defined in the tender documents. For those works executed by different Suppliers and Contractors the Client will require a Consultant as an independent third party, representing the Client, involved for works related to Quality Assurance, Control and Inspection Services.
Offshore North Sea and Lillebælt; Onshore in Jutland, Funen and Zealand. Services may also be at production facilities of deliverables to Baltic Pipe. Please see description in Tender material.
Client will be preparing several contracts for component fabrication, construction and installation works for the Baltic Pipe project, as defined in the tender documents. For those works executed by different Suppliers and Contractors the Client will require a Consultant as an independent third party, representing the Client, involved for works related to quality assurance, control and inspection services.
Consultant shall provide quality assurance, control and inspection services relevant for the defined project scope of work. Further in connection with the execution of the fabrication, construction and installation activities carried out by Suppliers and Contractors for the sub-projects, independent consultancy/ advice, inspection, supervision, testing, scrutinization and examination of compliance with requirements, standards and specifications are required.
Scope of Work further includes, cf. tender documents (not exhaustive):
— Participation in pre-inspection meetings with suppliers, contractors and vendors. Quality assurance, control and inspection services of activities carried out by Suppliers and Contractors (incl. sub-contractors) for contracts entered with Client. Evaluate construction readiness, including review and approval of Contractors’ certifications and procedures. Reporting of quality assurance, control and inspection services and results of examinations and supervision performed,
— Quality assurance, control and inspection services concerning surface treatment activities,
— Quality assurance, control and inspection services concerning fabrication and construction welding activities,
— Quality assurance, control and inspection services concerning material technology, certification and documentation,
— Quality assurance, control and inspection services concerning testing of materials and welding,
— Quality assurance, control and inspection services concerning pressurized equipment,
— Quality assurance, control and inspection services concerning cathodic protection,
— Audit of Contractors and Vendors according to project specific standards and specifications.
If more than 4 applicants fulfill the minimum requirements, cf. section III, the Contracting Authority will prequalify the 4-5 applicants who are evaluated as most qualified for assignments under the tendered framework agreement. Only these applicants will be invited to submit a tender. The selection of the applicants will be based on the submitted references. That is to which extend the reference(s) are assed to be similar to the tendered assignment, cf. section II.2.4, in terms of comparability and relevance. As a result, the number of references will not be the determining factor alone, but more importantly to which degree the specific forwarded references are comparable and relevant to the tendered assignment regarding solution and scope, especially concerning:
— That the submitted references – collectively or individually – document relevant experience with quality assurance, control and inspection services in all typical quality activity areas covered by the framework agreement:
1) Surface treatment,
2) Welding technology and services,
3) Materials, certification and documentation,
4) Testing of materials and welding,
5) Pressurized equipment,
6) Cathodic protection,
— That the submitted references document experience with quality assurance and control tasks for large, complex construction projects,
— That the submitted references document experience with quality assurance and control tasks for pipeline projects.
Evaluated in the mentioned priority.
The framework agreement includes options of extension for 2 x 6 months.
Please note that this is a negotiated procedure. With the exception of mandatory parts, the Tender Documents may as a result undergo changes as part of the negotiation process.
Please note that the Framework Agreement contain clauses stating that it can be expanded 2 times with 50 % of the value of the Framework Agreement.
Section III: Legal, economic, financial and technical information
The applicant must confirm the economic ability in the ESPD part IV.B: “Economic and financial standing” with information from the latest annual report regarding the following economic indicators:
1) Equity (total equity incl. share capital, reserves, revaluation, retained earning etc.)
2) Equity ratio (equity/total assets)
If the applicant is relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the information for the ESPD part IV.B must also be given in a separate ESPD from each of these entities, cf. section VI.3 “Additional information”. It is the sole responsibility of the applicant to secure that the minimum level(s) of standards required are reached when the applicant is relying on the capacity of other entities or when the applicant is a group of economic operators (e.g. a consortium).
Concerning 1: Equity from the latest annual report must be at least 33 pct. of the total expected amount of the framework agreement, cf. section II.2.6.
Concerning 2: Equity ratio from the latest annual report must be at least 20 pct. If the equity ratio is between 15 pct. and 20 pct. the applicant can qualify, if Equity exceeds if Equity exceeds the total expected value of the framework agreement, cf. section II.2.6.
A) The applicant must include the up to 8 most comparable and relevant references undertaken in the past five (5) years as part of the application. The references must be stated in the ESPD part IV.C: “Technical and professional ability”. Undertaken in the past five (5) years implies that the reference must not have been completed prior to the date reached when count-ing five (5) years backwards from the submission date for prequalification. References older than this will not be taken into consideration. References which have not yet been fully completed can be included as part of the application, but if this is the case, the applicant must describe the parts which have not yet been delivered, and this may affect the evaluation of the applicant, cf. section II.2.9.
The references should include:
1) A specific and detailed description of the work performed for each reference, including:
I. general description of the scope of works,
II. a specific description of the quality assurance, control and inspection services performed by applicant,
III. references should include specific description of quality assurance deliveries relevant to ISO 9712 level 3 (or equivalent) and FROSIO level 3 (or equivalent),
IV. client and location of the project,
V. contract value (if possible),
VI. contact information for the entity in question (including contact person),
VII. date of initiation and final delivery (day, month, year).
Any ambiguities and/or incomprehensibilities concerning the above information may have a negative effect on the selection of candidates, cf. section II.2.9. Please note the “description” box can contain more text than is visible. I.e. it is possible to copy paste text into the box.
If the applicant is relying on the references of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the information for the ESPD part IV.C must also be given in a separate ESPD from each of these entities.
The number of references should not surpass a maximum of the 8 most comparable and relevant references. If the applicant is relying on the capacity of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the maximum number of references to be submitted must still be respected and cannot exceed 8 when combined. If more than 8 references are included, the Contracting Authority will only consider the 8 most recent references determined by date of final delivery (in this case not yet finished references will not be included).
B) The applicant must be able to provide documentation regarding the certifications and accreditations mentioned below, upon request.
— Applicants must include at least one reference,
— The included reference(s) must – collectively or individually – document relevant experience within all of the following areas:
a) quality assurance,
b) control and
c) inspection services,
— The Applicant shall have the following certifications and accreditations relevant for the work and related activities to be carried out, which must be maintained for the duration of the contract:
—— ISO 9001:2015 Quality management systems (or equivalent),
—— ISO 17025:2017 General requirements for the competence of testing and calibration laboratories (or equivalent),
—— ISO 17020:2012 Requirements for the operation of various types of bodies performing inspection (Class A) (or equivalent).
The applicant must submit a completed version of the ESPD. Please see section VI.3 “Additional information” for further information regarding the ESPD. The application must be submitted through EU-Supply, cf. link in section I.1 in this TED announcement. Applications not submitted via EU-supply or received after the deadline will not be accepted.
The Contracting Authority reserves the right to request the applicant to supplement, specify or complete the information submitted.
No provision of security or guarantees are required in connection with the specific tender.
Invoicing must be effected electronically in accordance with the Danish Public Payments (Consolidation) Act no. 798 of 28.6.2007 regarding Public Payments and must be performed in accordance with the information on en.energinet.dk/Practical-information-for-Billing. The invoice must be issued in the agreed currency, indicate the purchase order number (IO), Project/Task name, the Parties CVR numbers and information about each employee’s actual time spent together with documentation of defrayed travelling and accommodation expenses. Payment falls due no later than 30 calendar days after receipt of final and satisfactory invoice by the Client.
For further information, see Clause 34 in Mutual Conditions ABR18 (19/05243-11).
The information is stated in the Tender Documents.
Special Conditions for the specific tender are stated in section 6 of the Template for Agreements for Consultancy Services (19/05243-10)
Section IV: Procedure
Section VI: Complementary information
The applicant must submit a completed ESPD to apply for prequalification for this tender procedure. The ESPD for this tender can be found via EU-supply. The ESPD must be completed in EU-Supply and submitted via “My Response”.
— An applicant participating on its own, but relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor), must ensure that the application includes the applicants own ESPD together with a separate ESPD from each of the entities it relies on with a completed part II: “Information concerning the economic operator” and part III: “Exclusion grounds” of the ESPD as well as the relevant information regarding part IV: “Selection criteria” and part V: “Reduction of the number of qualified candidates”. The ESPD from each of the entities should be duly filled and signed by the entities concerned.
Further where an applicant wants to rely on the capacities of other entities, it shall prove to the contracting authority that it will have at its disposal the resources necessary, for example, by producing a commitment by those entities to that effect, which must be submitted as part of the final documentation.
— Where groups of economic operators, including temporary associations, participate together in the procurement procedure, a complete separate ESPD for each of the participating economic operators must be submitted.
Further the final documentation must include a signed declaration by all parties of the group of economic operators (joint venture, consortium or other) stating that all economic operators assume joint and several liabilities towards the Contracting Authority for the performance of the contract as a whole.
Internet address: https://naevneneshus.dk/
Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision.
Other complaints must be filed with The Complaints Board for Public Procurement within:
1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);
2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;
3) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision.
Internet address: http://www.kfst.dk