Supplies - 473642-2019

09/10/2019    S195

United Kingdom-Newcastle upon Tyne: Food, beverages, tobacco and related products

2019/S 195-473642

Contract award notice

Results of the procurement procedure

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Association of North East Councils Ltd trading as NEPO (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Marie Bartup
E-mail: marie.bartup@nepo.org

Internet address(es):

Main address: www.nepo.org

Address of the buyer profile: www.nepo.org

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO407 Food and General Provisions

Reference number: NEPO407
II.1.2)Main CPV code
15000000 Food, beverages, tobacco and related products
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) framework contract award for food and general provisions. The solution will provide for the supply and distribution of food and general provisions to a variety of contracting authority establishments on behalf of NEPO member authorities and NEPO associate members, including but not limited to, schools and other public-sector catering premises.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 480 000 000.00 GBP
II.2)Description
II.2.1)Title:

General Provisions

Lot No: 1
II.2.2)Additional CPV code(s)
15810000 Bread products, fresh pastry goods and cakes
15820000 Rusks and biscuits; preserved pastry goods and cakes
15830000 Sugar and related products
15840000 Cocoa; chocolate and sugar confectionery
15850000 Pasta products
15860000 Coffee, tea and related products
15870000 Condiments and seasonings
15880000 Special nutritional products
15890000 Miscellaneous food products and dried goods
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Lot 1 of framework contract for food and general provisions is to be made available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Lot 1 of the framework contract will be awarded to a ranked list of two (2) suppliers, the 2 suppliers will be ranked and the supplier that is ranked second (contingency supplier) will only be required if the highest ranked supplier (primary supplier) cannot fulfil the framework contract requirements at any stage during the contract period. The contracting authority will issue a call-off order directly to the first ranked supplier this will form the call- off contract. The call-off contract will be on the terms specified in the call-off terms and conditions, supplemented as appropriate by such details as price and quantity which will be specified in the call-off Order.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40 %
Price - Weighting: 60 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Frozen Food

Lot No: 2
II.2.2)Additional CPV code(s)
15220000 Frozen fish, fish fillets and other fish meat
15221000 Frozen fish
15229000 Frozen fish products
15331100 Fresh or frozen vegetables
15331170 Frozen vegetables
15251000 Frozen crustaceans
15311000 Frozen potatoes
15311200 Diced, sliced and other frozen potatoes
15896000 Deep-frozen products
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

Lot 2 of the framework contract for food and general provisions is to be made available for use by all contracting authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Lot 2 of the framework contract will be awarded to a sole supplier and operate via direct award. The contracting authority will issue a call-off order directly to the supplier, this will form the call-off contract. The call-off contract will be on the terms specified in the call-off terms and conditions, supplemented as appropriate by such details as price and quantity which will be specified in the call-off order.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40 %
Price - Weighting: 60 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Fruit, Vegetables, Bread and Eggs

Lot No: 3
II.2.2)Additional CPV code(s)
03210000 Cereals and potatoes
03220000 Vegetables, fruits and nuts
03221200 Fruit vegetables
03200000 Cereals, potatoes, vegetables, fruits and nuts
03222330 Stone fruit
03222000 Fruit and nuts
03222100 Tropical fruit and nuts
03222200 Citrus fruit
03222230 Grapefruit
03222300 Non-tropical fruit
03222310 Berry fruit
15300000 Fruit, vegetables and related products
15320000 Fruit and vegetable juices
03212000 Potatoes and dried vegetables
03212200 Dried leguminous vegetables and pulses
03212210 Dried leguminous vegetables
03221000 Vegetables
03221120 Tuber vegetables
03221110 Root vegetables
03221300 Leaf vegetables
03221400 Cabbage vegetables
03142500 Eggs
15810000 Bread products, fresh pastry goods and cakes
15811000 Bread products
15811100 Bread
15811500 Prepared bread products
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

Lot 3 of the framework contract for food and general provisions is to be made available for use by all contracting authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Lot 3 of the framework contract will be awarded to a ranked list of two (2) suppliers, the 2 suppliers will be ranked and the supplier that is ranked second (contingency supplier) will only be required if the highest ranked supplier (primary supplier) cannot fulfil the framework contract requirements at any stage during the contract period. The contracting authority will issue a call-off order directly to the first ranked supplier this will form the call- off contract. The call-off contract will be on the terms specified in the call-off terms and conditions, supplemented as appropriate by such details as price and quantity which will be specified in the call-off order.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40 %
Price - Weighting: 60 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Meat, Sausage and Poultry

Lot No: 4
II.2.2)Additional CPV code(s)
15100000 Animal products, meat and meat products
15110000 Meat
15111000 Bovine meat
15117000 Goat meat
15119000 Various meats
15131100 Sausage-meat products
15131110 Sausage meat
15112100 Fresh poultry
15131500 Poultry products
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

Lot 4 of the framework contract for food and general provisions is to be made available for use by all contracting authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Lot 4 of the framework contract will be awarded to a sole supplier and operate via direct award. the contracting authority will issue a call-off order directly to the supplier, this will form the call-off contract. The call-off contract will be on the terms specified in the call-off terms and conditions, supplemented as appropriate by such details as price and quantity which will be specified in the call-off order.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40 %
Price - Weighting: 60 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 119-291351
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

NEPO407 Food and General Provisions

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
07/08/2019
V.2.2)Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Bestway Wholesale Ltd
Town: London
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Hopwells Ltd
Town: Nottingham
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Redbridge Produce and Flowers Ltd T/A Total Produce
Town: Spalding
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: J Freeman and Sons T/A Freeman Catering Butchers
Town: Gateshead
NUTS code: UKC NORTH EAST (ENGLAND)
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Brakes Bros Ltd
Town: London
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: J R Holland Food Services Ltd
Town: Gateshead
NUTS code: UKC NORTH EAST (ENGLAND)
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 480 000 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO members. A list of member organisations is available in the About section of the NEPO website www.nepo.org. Lot 1 of this agreement will also be made available to all current and future NEPO associate members throughout all administrative regions of the UK. Lots 2, 3 and 4 of this agreement will be made available to all current and future associate members throughout the North East Region. Current associate members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list.

NEPO intends to make the resulting agreement available for use by all contracting authorities (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

https://www.nepo.org/associate-membership/permissible-users

Further information can be found at: www.nepo.org

VI.4)Procedures for review
VI.4.1)Review body
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: marie.bartup@nepo.org

Internet address: www.nepo.org

VI.4.2)Body responsible for mediation procedures
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: marie.bartup@nepo.org

Internet address: www.nepo.org

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: marie.bartup@nepo.org

Internet address: www.nepo.org

VI.5)Date of dispatch of this notice:
07/10/2019