Services - 478778-2020

12/10/2020    S198

Belgium-Brussels: Strategic Support to the Shift2Rail Joint Undertaking — Provision of Services to the S2R JU in the Fields of Lot 1 — Strategy Advice, Lot 2 — Support to Programme Management, Lot 3 — Legal Assistance

2020/S 198-478778

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Shift2Rail Joint Undertaking
Postal address: Avenue de la Toison d'Or 56–60
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1060
Country: Belgium
E-mail: procurement@s2r.europa.eu
Internet address(es):
Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=7228
Address of the buyer profile: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=7228
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=7228
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=7228
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Rail R&I — railway system architecture

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Strategic Support to the Shift2Rail Joint Undertaking — Provision of Services to the S2R JU in the Fields of Lot 1 — Strategy Advice, Lot 2 — Support to Programme Management, Lot 3 — Legal Assistance

Reference number: S2R.19.OP.02
II.1.2)Main CPV code
73000000 Research and development services and related consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

In order to ensure the adequate management of its activities and deal with the complexity of the S2R JU programme without increasing rigidity in its organisation and cost structure, the S2R JU considers key to avail itself of the support of external providers in the fields of strategy advice, support to programme management and legal assistance. For this purpose, the S2R JU is launching an open call for tenders divided into three(3) lots aimed at concluding a maximum of 3 (three) single framework service contracts (one per Lot) for the following assignments:

Lot 1: Strategy Advice;

Lot 2: Support to Programme Management;

Lot 3: Legal Assistance.

II.1.5)Estimated total value
Value excluding VAT: 3 300 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Strategy Advice

Lot No: 1
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

Lot 1 covers the provision of strategy advice on the content and structure of the activities of the S2R JU or/andthe S2R JU Programme and the future S2R JU remit.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The duration of the contracts is 12 months, which may be automatically renewed 3 times for up to a total duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

H2020.

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Support to Programme Management

Lot No: 2
II.2.2)Additional CPV code(s)
79400000 Business and management consultancy and related services
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The objective of this lot is to support the S2R JU with the implementation of the applicable programme management processes and procedures, adapted to the specific S2R JU Programme business needs. This lot is about the execution of recurring defined programme management processes/procedures that support the S2R JU Programme Management operations

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The duration of the contracts is 12 months, which may be automatically renewed 3 times for up to a total duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

H2020.

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Legal Assistance

Lot No: 3
II.2.2)Additional CPV code(s)
79111000 Legal advisory services
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The objective of this lot is to support the S2R JU with the provision of services concerning legal support and assistance in different EU legal fields, such us public procurement, grant management, data protection,intellectual property rights (including copyright issues), pre-litigation and litigation support, etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The duration of the contracts is 12 months, which may be automatically renewed 3 times for up to a total duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

H2020.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

List and brief description of conditions:

See internet address provided in section 1.3).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See internet address provided in section I.3).

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 242-593674
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/11/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/11/2020
Local time: 11:00
Place:

Due to the Covid situation, the opening session will be held exclusively via videoconferencing system (WebEx) and can be attended by invitation only. For more details see point 3.2 (opening of tenders) of the Invitation to Tender.

Information about authorised persons and opening procedure:

A maximum of two representatives per tender can attend the opening of tenders. For organisational and security reasons the tenderer must provide the full name and ID or passport number of the representatives at least 3 working days in advance to procurement@S2R.europa.eu. For more details see point 3.2 (Opening of tenders) of the invitation to tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

See internet address provided in section I.3).

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in section I.3).

VI.5)Date of dispatch of this notice:
30/09/2020