Services - 479172-2018

31/10/2018    S210

Belgium-Bruxelles: Athena 18-1: In Theatre Airmedical Evacuation Services for the European Union Land Military Operations and Missions in Africa

2018/S 210-479172

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Athena Mechanism
National registration number: Council of the European Union
Postal address: rue de la Loi, 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Contact person: Athena Contracting
Telephone: +32 22816714
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Athena 18-1: In Theatre Airmedical Evacuation Services for the European Union Land Military Operations and Missions in Africa

Reference number: ATHENA 18-1
II.1.2)Main CPV code
60440000 Aerial and related services
II.1.3)Type of contract
II.1.4)Short description:

Athena seeks economic operators (hereafter the “tenderer(s)") interested and able to provide in theatre Airmedevac services to evacuate patients from the point of injury to the initial medical treatment facility (Role 2) or transfer patients between in — theatre medical treatment facilities.

Airmedevac is the movement of patients using dedicated aircraft under medical supervision to medical treatment facilities. This requires skilled medical personnel and specific assets.

II.1.5)Estimated total value
Value excluding VAT: 40 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
II.2.4)Description of the procurement:

The present call for tenders relates to the provision of in-theatre aeromedical evacuation services with the tenderers as “contract integrators” integrating all services and providing a turn-key service solution.

As a result of the present procurement open procedure and subject to the approval of the Athena Special Committee, Athena will sign multiple frameworks contracts (FWC) with the successful tenders. The number of contractors for the multiple FWC will be 3.

The multiple FWC may take the form of separate specific contracts signed in identical terms with each contractor.

The requirements of each specific contract for services will clearly differ when it comes to the exact location, duration, size, set-up, security, risk, ease of access, etc. The tenderers must therefore be able to handle a very different set of requirements for each situation.

Specific contract based on the framework contract will be awarded in accordance with the terms of the FWC.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/12/2018
Local time: 00:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, French
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/12/2018
Local time: 15:00

The conditions are mentionned in the Invitation for tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Tribunal de première instance de Bruxelles
Postal address: Place Poelaert 1
Town: Bruxelles
Postal code: 1000
Country: Belgium
VI.4.2)Body responsible for mediation procedures
Official name: Athena Special Committee
Postal address: rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 2816714
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Conseil de l'Union Europénne, Secrétariat Général Secretariat, DGA 4 Projects and Financing — Athena Unit
Postal address: Rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 22815012
Internet address:
VI.5)Date of dispatch of this notice: