Works - 480111-2019

14/10/2019    S198    Agencies - Works - Contract notice - Open procedure 

Spain-Alicante: Works for the European Union Intellectual Property Office

2019/S 198-480111

Contract notice

Works

Legal Basis:

Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Union Intellectual Property Office (EUIPO)
National registration number: V-03965324
Postal address: Avenida de Europa, 4
Town: Alicante
NUTS code: ES521
Postal code: 03008
Country: Spain
E-mail: procurement@euipo.europa.eu

Internet address(es):

Main address: https://euipo.europa.eu/ohimportal/es/public-procurement

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5404
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Works for the European Union Intellectual Property Office

Reference number: AO/004/19
II.1.2)Main CPV code
45200000
II.1.3)Type of contract
Works
II.1.4)Short description:

The EUIPO is planning to award the tendering for the implementation of works at the EUIPO through two lots.

Lot 1: new implementation or renovation works. The competition reopening procedure will be applied for the awarding of the specific contracts for the implementation of works for an amount over 60 000 EUR and under or equal to 750 000 EUR (Contract Implementation Budget, CIB).

Lot 2: small works and operational modifications. The cascade procedure will be applied for the implementation of small works for an amount under or equal to 60 000 EUR (Contract Implementation Budget, CIB) and the implementation of operational modifications, in any of the buildings and campuses of the headquarters.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description
II.2.1)Title:

New implementation or renovation works

Lot No: 1
II.2.2)Additional CPV code(s)
45200000
II.2.3)Place of performance
NUTS code: ES521
Main site or place of performance:

Avenida de Europa 4, 03008 Alicante, SPAIN.

II.2.4)Description of the procurement:

The scope of the services corresponding to lot 1: new implementation or renovation works is:

1) The material implementation of the new implementation and/or renovation works whose project budget is over 60 000 EUR and under or equal to 750 000 EUR (Contract Implementation Budget, CIB), from the technical documentation of the implementation including the supply and installation of equipment and all materials, tests and trials, labour and construction methods, guaranteeing that the timelines, prices and qualities established in the projects and/or technical documentation are respected;

2) Commissioning of the facilities attached to each work or installation performed;

3) Cleaning of work;

4) Delivery of the “As-built” documentation associated with the implementation of the work or installation;

5) Corrective maintenance of the installations over the associated warranty period. The preventive maintenance will be assigned obligatorily to the general maintenance company of the EUIPO, as indicated in the contract;

6) All technical, administrative, organisational and inspection activities needed to guarantee the required quality of the works, installations implemented and operational modifications.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 8 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Visit to the agencies.

A site visit/briefing is planned for 4.11.2019 (11.00), at the following address: Avenida de Europa 4, 03008 Alicante, SPAIN.

Each tenderer may send up to two representatives. Review access conditions in section 10 of annex I.

II.2)Description
II.2.1)Title:

Small works and operational modifications

Lot No: 2
II.2.2)Additional CPV code(s)
45200000
II.2.3)Place of performance
NUTS code: ES521
Main site or place of performance:

Avenida de Europa 4, 03008 Alicante, SPAIN.

II.2.4)Description of the procurement:

The works object of this lot can be classified as follows:

New implementation works: the new implementation works include all works of new infrastructures, facilities or buildings inside any building or campus of the EUIPO in Spain or abroad both today and in the future,

Renovation works: the renovation works include all expansion, improvement, modernisation, adaptation, adjustment or reinforcement works of any of the properties of the EUIPO, including the fitting out works that involve making new facilities or modernising existing ones inside any building or campus of the EUIPO in Spain or abroad both today and in the future,

Operational modification works: the object of the operational modification works is to act immediately or in the short term to remedy unforeseen events or those irreparable by the Office, or to satisfy urgent needs that may generate a risk to the activity of the Office.

Beyond the works described above, the scope of the services includes:

1) The contract will require a series of minimum human and material resources to be able to implement the works with solvency. Therefore, the availability of a works team is requested with continuous presence at the EUIPO and a rapid reaction force with availability in less than 24 hours;

2) Commissioning of the facilities attached to each work or installation performed;

3) Cleaning of work;

4) Delivery of the “As-built” documentation associated with the implementation of the small works;

5) Corrective maintenance of the installations over the associated warranty period. The preventive maintenance will be assigned obligatorily to the general maintenance company of the EUIPO, as indicated in the contract;

6) All technical, administrative, organisational and inspection activities needed to guarantee the required quality of the works, installations implemented and operational modifications.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Visit to the agencies.

A site visit/briefing is planned for 4.11.2019 (11.00), at the following address: Avenida de Europa 4, 03008 Alicante, SPAIN.

Each tenderer may send up to two representatives. Review access conditions in section 10 of annex I.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/11/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 29/11/2019
Local time: 11:00
Place:

Avenida de Europa 4, 03008 Alicante, SPAIN.

Information about authorised persons and opening procedure:

Each tenderer may send up to 2 representatives. Representatives' names and ID document numbers must be sent to the EUIPO by email to procurement@euipo.europa.eu by 28.11.2019.

The aim of the opening session is merely to verify compliance with the formal requirements for submitting tenders.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
VI.3)Additional information:

The tender documents will be available for download at the address stated in point I.3). The website will be updated periodically, and it is the responsibility of tenderers to check for updates, amendments or answers to questions during the tender period.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxemburgo
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman P.O Box 403
Town: Strasbourg
Postal code: 67001
Country: France
E-mail: eo@ombudsman.europa.eu
Telephone: +33 388172313

Internet address: http://ombudsman.europa.eu

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in the absence thereof, of the day on which it came to the knowledge of the plaintiff.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
02/10/2019