Supplies - 480824-2017

01/12/2017    S231    External aid programmes - Supplies - Contract notice - Open procedure 

Belgium-Brussels: ENI — Statistics Web portal Ukraine

2017/S 231-480824

Supply contract notice

Location — Ukraine

1.Publication reference:
EuropeAid/139118/DH/SUP/UA.
2.Procedure:
Open.
3.Programme title:
ENI (European Neighbourhood Instrument), technical cooperation facility.
4.Financing:
Financing agreement ENI/2015/37834.
5.Contracting authority:

European Union, represented by the European Commission on behalf of and for the account of the partner country, Ukraine, Brussels, BELGIUM.


Contract specifications

6.Description of the contract:
The state statistics service of Ukraine intends to develop a Web portal aimed at granting wide access to the state statistics in Ukraine. The project consists of provision of the equipment and software for the establishment of the Web portal.
The contract defines the perceived requirements for the establishment of a state-of-the-art Web portal for the State Statistics Service of Ukraine (SSSU) and the basis for supply of ICT infrastructure for future operation. The supply shall include suitable technologies along with further design and implementation in an ICT development life cycle process. The results shall achieve better service to the users of statistics, increased image of the SSSU, openness of data, common database, the Internet and intranet.
7.Number and titles of lots:
The number of lots: 2.
Lot 1: IT hardware, standard software and ancillaries.
Lot 2: Web portal software.


Terms of participation

8.Eligibility and rules of origin:
Participation is open to all natural persons who are nationals of, and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 22 below). Participation is also open to international organisations.
All supplies under this contract must originate in 1 or more of these countries.
9.Grounds for exclusion:
Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the ‘Practical Guide’.
10.Number of tenders:
Tenderers may submit only 1 tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than 1 lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.
11.Tender guarantee:
Tenderers must provide a tender guarantee of:
7 000 EUR for lot 1,
13 000 EUR for lot 2
when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.
12.Performance guarantee:
The successful tenderer will be asked to provide a performance guarantee of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
13.Information meeting and/or site visit:
No information meeting is planned.
14.Tender validity:
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see paragraph 8.2 of the instructions to tenderers).
15.Period of implementation of tasks:
The implementation period shall run from the commencement date communicated by the contracting authority by administrative order to the contractor, according to Article 18 of the special conditions until the provisional acceptance and it is foreseen as follows:
lot 1: 90 calendar days;
lot 2: 300 calendar days.


Selection and award criteria

16.Selection criteria:
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to each member of the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors:
1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In the case of the tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed.
The selection criteria for each tenderer are as follows:
The selection criteria for tenderers to lot 1 and lot 2 are as follows:
Legal persons:
a) the average annual turnover of the tenderer for the last 2 financial years, for which the accounts have been closed, must exceed the financial proposal for the lot(s) the tenderer is bidding for;
b) current ratio (current assets/current liabilities) in the last year for which accounts have been closed should be at least 1.
In case of a consortium, this criterion must be fulfilled by each member.
Natural persons:
a) the available financial resources of the tenderer must exceed the financial proposal for the lot(s) the tenderer is bidding for;
b) the financial situation of the tenderer should not be in deficit, taking into account debts at the beginning and end of year.
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from the submission deadline:
The selection criteria for tenderers to lot 1 and lot 2 are as follows:
Legal persons:
a) at least 3 permanent staff currently work for the tenderer in fields related to this contract.
Natural persons:
a) is currently working/has worked during the past 3 years as a manager or team leader with at least 1 collaborator in the field related to this contract.
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from the submission deadline:
This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.
Legal persons and natural persons:
Criterion for lot 1:
1. in the 3 years prior to the submission deadline of this tender, the tenderer has delivered supplies under at least 1 supply contract in the field of IT hardware and software with a value of at least 80 % of the financial proposal.
Criterion for lot 2:
1. in the 3 years prior to the submission deadline of this tender, the tenderer has delivered, under at least 2 contracts in the field of software development (SDLC), statistical applications with a value of at least 80 % of the financial proposal.
Capacity-providing entities:
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenderers rely in majority on the capacities of other entities or when they rely on key criteria. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.
With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.
With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
17.Award criteria:
Price.


Tendering

18.How to obtain the tender dossier:

The tender dossier is available from the following Internet address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

The tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing to:

Head of Finance, Contracts and Audit Section, Delegation of the European Union to Ukraine, 101 Volodymyrska St., Kyiv 01033, UKRAINE. E-mail: delegation-ukraine-tenders@eeas.europa.eu

(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

19.Deadline for submission of tenders:
5.2.2018 (10:00), Kyiv time.
Any tender received by the contracting authority after this deadline will not be considered.
20.Tender opening session:
5.2.2018 (11:00), Kyiv time.
21.Language of the procedure:
All written communication for this tender procedure and contract must be in English.
22.Legal basis:
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EU) No 232/2014 of the European Parliament and of the Council of 11.3.2014 establishing a European Neighbourhood Instrument (ENI Regulation).