16.Selection criteria:
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to each member of the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors:
1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In the case of the tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed.
The selection criteria for each tenderer are as follows:
The selection criteria for tenderers to lot 1 and lot 2 are as follows:
Legal persons:
a) the average annual turnover of the tenderer for the last 2 financial years, for which the accounts have been closed, must exceed the financial proposal for the lot(s) the tenderer is bidding for;
b) current ratio (current assets/current liabilities) in the last year for which accounts have been closed should be at least 1.
In case of a consortium, this criterion must be fulfilled by each member.
Natural persons:
a) the available financial resources of the tenderer must exceed the financial proposal for the lot(s) the tenderer is bidding for;
b) the financial situation of the tenderer should not be in deficit, taking into account debts at the beginning and end of year.
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from the submission deadline:
The selection criteria for tenderers to lot 1 and lot 2 are as follows:
Legal persons:
a) at least 3 permanent staff currently work for the tenderer in fields related to this contract.
Natural persons:
a) is currently working/has worked during the past 3 years as a manager or team leader with at least 1 collaborator in the field related to this contract.
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from the submission deadline:
This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.
Legal persons and natural persons:
Criterion for lot 1:
1. in the 3 years prior to the submission deadline of this tender, the tenderer has delivered supplies under at least 1 supply contract in the field of IT hardware and software with a value of at least 80 % of the financial proposal.
Criterion for lot 2:
1. in the 3 years prior to the submission deadline of this tender, the tenderer has delivered, under at least 2 contracts in the field of software development (SDLC), statistical applications with a value of at least 80 % of the financial proposal.
Capacity-providing entities:
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenderers rely in majority on the capacities of other entities or when they rely on key criteria. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.
With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.
With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
