Services - 482540-2019

Submission deadline has been amended by:  541107-2019
15/10/2019    S199    Agencies - Services - Contract notice - Open procedure 

Malta-Marsa: Provision of Servicing and Maintenance of Safety and Security Systems for the European Asylum Support Office in Malta

2019/S 199-482540

Contract notice

Services

Legal Basis:

Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: EASO — European Asylum Support Office
Town: Marsa
NUTS code: MT001
Postal code: 1917
Country: Malta
E-mail: contracts@easo.europa.eu

Internet address(es):

Main address: https://www.easo.europa.eu/about-us/procurement

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5446
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Asylum

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Servicing and Maintenance of Safety and Security Systems for the European Asylum Support Office in Malta

Reference number: EASO/2019/724
II.1.2)Main CPV code
50413200
II.1.3)Type of contract
Services
II.1.4)Short description:

EASO needs specialised services to ensure that all security systems are fully functional in all parts of its premises, and that EASO has full control over all security systems in the building.

II.1.5)Estimated total value
Value excluding VAT: 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Servicing and Maintenance of Fire Safety Systems

Lot No: 1
II.2.2)Additional CPV code(s)
50413200
51700000
II.2.3)Place of performance
NUTS code: MT001
II.2.4)Description of the procurement:

Provision of drawings and/or a database of the core fire fighting systems and fire protection devices if requested, securing proper working of the systems as well as preventive and corrective maintenance, including on-call availability and the provision of spare parts, replacement of faulty parts, conditioning, calibrating, etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 250 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

See internet address provided in Section I.3).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Servicing and Maintenance of Access Control Systems

Lot No: 2
II.2.2)Additional CPV code(s)
42961100
50413200
45343200
II.2.3)Place of performance
NUTS code: MT001
II.2.4)Description of the procurement:

Provision of drawings and/or a database of the access control systems and intercom system if requested, securing proper working of the systems as well as preventive and corrective maintenance, including on-call availability and the provision of spare parts, replacement of faulty parts, conditioning, calibrating, etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 130 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

See internet address provided in Section I.3).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Servicing and Maintenance of IP CCTV Systems

Lot No: 3
II.2.2)Additional CPV code(s)
32323500 - FB09
50343000 - FB09
51314000 - FB09
II.2.3)Place of performance
NUTS code: MT001
II.2.4)Description of the procurement:

Provision of drawings and/or a database of the IP CCTV Systems if requested, securing proper working of the systems as well as preventive and corrective maintenance, including on-call availability and the provision of spare parts, replacement of faulty parts, conditioning, calibrating, etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 120 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

See internet address provided in Section I.3).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See internet address provided in Section I.3).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/11/2019
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/11/2019
Local time: 11:00
Place:

EASO premises, MTC Block A, Winemakers Wharf, Grand Harbour, Valletta MRS 1917, MALTA.

Information about authorised persons and opening procedure:

A maximum of 2 representatives per tender may attend the opening session. For organisational and security reasons, the tenderer should provide the full name, date of birth, nationality and ID or passport number of the representatives notified at least 2 working days in advance to EASO on contracts@easo.europa.eu

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrunewald
Town: Luxemburg
Postal code: L-2925
Country: Luxembourg
E-mail: GC@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/10/2019