Services - 483816-2019

Submission deadline has been amended by:  492621-2019
15/10/2019    S199    Services - Contract notice - Open procedure 

United Kingdom-Glasgow: Project and design preparation, estimation of costs

2019/S 199-483816

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Glasgow City Council
Postal address: Chief Executives Department, City Chambers
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G2 1DU
Country: United Kingdom
Contact person: David Dougan
E-mail: david.dougan@glasgow.gov.uk
Telephone: +44 1412876424

Internet address(es):

Main address: www.glasgow.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.publictendersscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.publictendersscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Consultancy Services for Glasgow City Centre Districts Strategy Regeneration

Reference number: GCC004931CPU
II.1.2)Main CPV code
71242000 Project and design preparation, estimation of costs
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council invites tender bids for the provision of consultancy services to produce 4 District Regeneration Frameworks (DRF’s) for Glasgow City Council’s City Centre Regeneration Group. These are the final 4 DRFs for Glasgow city centre, and relate to the following districts: Cowcaddens, Learning Quarter, Townhead and Merchant City. This commission seeks a lead consultant, supported by a multi-disciplinary consultancy team, to develop and produce these DRFs.

II.1.5)Estimated total value
Value excluding VAT: 450 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM82 Glasgow City
Main site or place of performance:

UK, Glasgow.

II.2.4)Description of the procurement:

The Council invites tender bids for the provision of consultancy services to produce 4 District Regeneration Frameworks (DRF’s) for Glasgow City Council’s City Centre Regeneration Group. These are the final 4 DRFs for Glasgow city centre, and relate to the following districts: Cowcaddens, Learning Quarter, Townhead and Merchant City. This commission seeks a lead consultant, supported by a multi-disciplinary consultancy team, to develop and produce these DRFs.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Fair work practices / Weighting: 5
Quality criterion - Name: Summary / Weighting: 10
Quality criterion - Name: Project management / Weighting: 15
Quality criterion - Name: Data and analysis / Weighting: 20
Quality criterion - Name: Stakeholder engagement / Weighting: 20
Quality criterion - Name: Team structure / Weighting: 10
Price - Weighting: 20
II.2.6)Estimated value
Value excluding VAT: 450 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this project if they are in any of the situations referred to in Regulation 40 of the Concession Contracts (Scotland) Regulations 2016.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

In order to pass the financial check section of the contract, it is mandatory for companies to attain the undernoted:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:

— there is a minimum financial requirement that affects trading performance and balance sheet strength,

— financial requirements should be calculated on latest filed accounts with Company House,

— for non-UK Companies, ratios should be calculated on information contained in most recent audited accounts.

Trading performance:

— an overall positive outcome on pre-tax profits over a 3 year period,

— exceptional items can be excluded from the calculation,

— the above would be expressed in the ratio pre-tax profit/turnover.

Balance sheet strength:

Net worth of the organisation must be positive.

Intangibles can be included for purposes of the total assets figure.

The above would be expressed in the ratio total assets/total liabilities

Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.

Where the applicant is a group of economic operators (such as a consortium), the lead party of that group must comply with minimum financial requirements.

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their three (3) most recent sets of annual audited accounts including profit and loss information.

The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the applicant’s economic and financial standing.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

KPIs as listed in the invitation to tender.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/11/2019
Local time: 12:00
Place:

UK, Glasgow.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates for quality control and environmental management standards or comply with all the questions noted in ESPD Section 4D. Please refer to the 'ESPD Statements Document' uploaded to the buyers attachment area on PCS-T.

Health and safety questionnaire: the H&S questionnaire located in the buyers attachment area must be completed in full and uploaded in the qualification envelope.

Freedom of information act: information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information).

Tenderers amendments — applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate.

Prompt payment — the successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the Council's satisfaction that all funds due to the tenderer's permitted subcontractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-subcontractors, if any. Applicants will be required to complete the prompt payment certificate.

Non-collusion — applicants will be required to complete the non-collusion certificate.

Insurance mandate — all successful suppliers will be required to sign an insurance mandate, contained in the buyers attachments area within the PCS Tender portal authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

Terms and conditions are located within the buyers attachments area within the PCS Tender portal.

Additional information pertaining to this contract notice is contained in the invitation to tender and ESPD Statements documents situated within the buyers attachments area of PCS-T. Bidders must ensure they read these documents in line with this contract notice.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 1234567

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders must review the community benefits menu and indicate the type and volume of any community benefits outcomes which they propose to deliver through this contract. The outcomes offered must meet the minimum community benefits points required for the contract.

(SC Ref:596822)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Glasgow City Council
Postal address: Chief Executives Department, City Chambers
Town: Glasgow
Postal code: G2 1DU
Country: United Kingdom
Telephone: +44 1412876403
Fax: +44 1412879399

Internet address: www.glasgow.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘The Regulations’). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/10/2019