Works - 483846-2018

03/11/2018    S212    - - Works - Contract notice - Restricted procedure 

United Kingdom-Newtown St Boswells: Building construction work

2018/S 212-483846

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Scottish Borders Council
Council Headquarters
Newtown St Boswells
United Kingdom
Telephone: +44 1835824000
Fax: +44 1835825150
NUTS code: UK

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Borders Innovation Park — New Office Development

Reference number: SBC/CPS/1613
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Scottish Borders Council (the Council) has recently committed to the delivery of a new high quality office development which forms a strategic step in the development of the Tweedbank masterplan. This first development will be located in Tweedbank opposite the train station forming the gateway for the new Business Park.

The building will consist of approximately 1,500 m2 of new office space for potential tenants, with car parking facilities to the rear and a new landscaped scheme to tie into the station plaza.

II.1.5)Estimated total value
Value excluding VAT: 5 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM91
II.2.4)Description of the procurement:

The new borders innovation park office will provide the first step into the strategically important development of the Tweedbank masterplan delivering on the borders Railway success. The office forms part of the borders innovation park to develop the Scottish Borders as an important destination for new businesses and to drive economic growth.

The design proposal will deliver approximately 1,500 m2 of new office space across 2 floors with car parking spaces to the rear. The design itself, is a pitched roof design utilizing a glazed and metal clad system to deliver a stand out design for future developments to follow. The site selected was a former quarry which will require some site works to level and prepare the site for the new building.

The site is a disused quarry and is currently not served by any roads or any infrastructure so will need to be connected. It is intended that the new road onto the site will be built by the Council utilizing their supply chain, however there will be a level of coordination required between the new office site and new road.

The site is located off Tweedbank Drive, opposite the train station and can be accessed via the station car park road. The site will need a package of works to prepare it for the new building. This will include excavating poor material and installing structural upfill to provide a suitable base to build upon.

The proposal has received approval under the simplified planning zone which is being implemented across the borders innovation park. Overall, the design will deliver a high quality finish that takes account of the built environment, and also improves the quality of the Tweedbank Industrial Estate.

The Council intends to appoint a contractor to carry out the design, construction and delivery. It is anticipated that the existing design team will have completed the design to RIBA Stage 4, at the point of tender, and the existing design team will be novated to the main Contractor. The terms and conditions of these contracts will not be changed by the novation process. Please see existing design team below:

— architect (lead consultant) – Michael Laird Architects,

— civil and structural engineer – Woolgar Hunter,

— mechanical and electrical – Atelier Ten,

— landscape architect – Wardell Armstrong.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project Specific Method Statements / Weighting: 10
Quality criterion - Name: Quality Control Procedures / Weighting: 10
Quality criterion - Name: Design Stage Risk Management, Value Engineering and Liaison / Weighting: 5
Quality criterion - Name: Handover / Weighting: 15
Quality criterion - Name: Key Site Based Personnel / Weighting: 10
Quality criterion - Name: Communication Process / Weighting: 10
Quality criterion - Name: Supply Chain / Weighting: 10
Quality criterion - Name: Contractors Programme / Weighting: 15
Quality criterion - Name: Community Benefits / Weighting: 5
Quality criterion - Name: Construction Health and Safety Plan / Weighting: 10
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

Pre-Qualification via the ESPD. The ESPD asks bidders general questions when completing bidders must have regard for the statements in this notice that details specific requirements:

Bidders must pass the minimum standards in the ESPD 4A, 4B and 4D in the PCS-t qualification envelope.

Complete the scored element of the ESPD section 4C (technical and professional ability) found in the PCS-t technical envelope.

Section 4C will be scored as per the scoring methodology detailed below. Bidders will not be to be shortlisted for the Invitation to Tender(ITT) unless a score 2 of 4 (50 %) for each question in the technical envelope or above is achieved.

Score term explanation:

— 0 = 0 % unacceptable Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion,

— 1 = 25 % poor Response is partially relevant and poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability,

— 2 = 50 % acceptable Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature,

— 3 = 75 % good Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients,

— 4 = 100 % excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The bidder must hold a UKAS (or equivalent)accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Scheme in Procurement (SSIP) forum.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

ESPD 4B 1.1 Statement

Minimum level(s) of standards required:

Expected turnover to be in the region of for last 3 years Minimum “general" yearly turnover of 10 000 000 GBP.

ESPD 4B.3 Where turnover is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

ESPD 4B.4 Bidders will be required to state the value for the following financial ratios:

Ratio Name: Acid Text (Liquidity) ratio value: minimum 0,8 the ratio will be calculated as follows:

Ratio Calculation: Current assets (less stock)/current liabilities.

ESPD 4B.6 The Council will access a credit safe report for a bidders organisation and use the information contained within to assist with the assessment of the bidders economic and financial standing.

The credit safe credit rating will be no less than 50 of 100 for the bidder to progress in the tender process.

In the event that this analysis is unavailable or unsatisfactory the Council will request the following information:

A copy of the organisation's audited accounts or equivalent for the most recent 2 years along with details of any significant changes since the last year end.


A statement of the organisation's turnover profit and cash flow for the recent year of trading or where a full year trading has not been completed the same information for the period applicable.


A statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.

In the event the analysis of your financial position determines that additional measures are necessary in order to provide assurance of your financial strength you may or may not be required to provide either a parent company guarantee.

You will be required to complete a parent company guarantee if the following is applicable:

Your organisation is a private or public company and the bidder is a subsidiary company. A completed parent company guarantee is also required for any subsidiary company members from a consortium.

Should none of the above be satisfactory to the Council the Council have the right to exclude the bidder from the tender process.

Minimum level(s) of standards possibly required:

For the contract there is a requirement of this contract that bidders hold or can commit obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— employers (compulsory) liability insurance: 5 000 000 GBP,

— public liability insurance: 10 000 000 GBP,

— professional indemnity insurance: 5 000 000 GBP,

— contractor all risk insurance: value held by contractors

III.1.3)Technical and professional ability
List and brief description of selection criteria:

List and brief description of selection criteria:

ESPD Question 4C.1 Statement 1

Bidders are required to provide 2 examples of works of a similar value over the past 5 years that demonstrates experience to deliver the works.

Bidders examples should include but are not limited to the following details in their examples. Provide a detailed description of your role in delivering the contract including:

(i) details on a previous construction project you have provided quality assurance and minimal defects and snagging at practical completion and during the defects liability period,

(ii) 3 most critical factors in successful design management based on experience gained from projects listed in your submission,

(iii) an outline of a design management process map demonstrating how the design and build process has been managed successfully on the project listed,

(iv) examples of initiatives taken on the project that have contributed to the successful delivery of the design in line with the project programme.

ESPD Question 2.3.2 Statement 2

Bidders are required to provide 2 examples of a similar value over the past 5 years that demonstrates experience of Design and Build that includes but are is not limited to the following:

(i) provide a detailed description of the methodology and examples previously used to deliver a design and build contract under SBCC Design and Build for use in Scotland 2011 (DB/Scot).

ESPD question 4C.2.1 Statement 1: please provide management/project leader experience, education and professional qualifications for those who lead on projects of a similar scale and complexity. Please provide CVs for each team member.

ESPD 4C.2.1 Statement 2: provide a statement of the relevant professional and technical skills available within the organisation or where applicable consortium members and/or named sub-contractors in relation to this project.

ESPD Question 4C.3: provide details of your previous experience of using REVIT models in the delivery of projects, including your sub-contractor supply chain.

Minimum level(s) of standards required: ESPD 4D.1 Quality Management Procedures

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent.


The bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level.

ESPD 4D.2 Environmental Management Systems or Standards

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.


The bidder must have the following:

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/12/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 28/01/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Economic operators maybe excluded from this competition if there are any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Bidders should note that when it is judged by the Council (at their sole discretion) to be appropriate the Council will collaborate with the relevant bodies (including Police Scotland) to actively share significant elements of information provided and detailed in this response.

Bidders shall ensure all relevant certificates, insurances, etc. are up to date.

Once shortlisting has been completed for Stage 1 the following documents will be required:

Evidence of your company's insurance certification detailing the required level of insurance as per the levels stated within the contract notice.

A completed copy of the following forms:

— certificate of non collusion, canvassing and declaration,

— freedom of information,

— non involvement in serious crime declaration.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 3896. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

The employment, training and work experience requirements of the community benefits clause will be included in for this tender.

Scottish Borders Council is committed to maximising community benefit from its procurement activities. Under this procurement, the contractor and associated supply chain will be required to support the outcomes set out in the Scottish Borders Community Planning Partnerships' Community Plan and the Scottish Borders Council Corporate Plan. Accordingly contract performance conditions may relate in particular to social, economic and environmental considerations.

(SC Ref:559764)

VI.4)Procedures for review
VI.4.1)Review body
Scottish Borders Council
Council Headquarters
Newtown St Boswells
United Kingdom
Telephone: +44 1835824000
Fax: +44 1835825150

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Scottish Borders Council will incorporate a minimum 10 day standstill period at the point of information on the award of the contract is communicated to tenderers. The Public Contract (Scotland) Regulations 2015 (SSI,2015No446)provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rule to take action in the Sherriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the contract award being published on the OJEU or within 30 days of the date to those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: