Luxembourg-Luxembourg: EIB - Archibus software, implementation (including associated licences), maintenance, support, training and related services for the EIB Group
2017/S 233-484705
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.2)Information about joint procurement
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Archibus software, implementation (including associated licences), maintenance, support, training and related services for the EIB Group.
Reference number: OP-1451.
II.1.2)Main CPV code48000000
II.1.3)Type of contractServices
II.1.4)Short description:
Provision of integrated workplace management system (IWMS) — Archibus software, implementation (including associated licences), maintenance, support, training and related services for the EIB Group, inheriting the current system and maintenance already sourced during the previous contract.
II.1.5)Estimated total valueValue excluding VAT: 989 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)72000000
II.2.3)Place of performanceNUTS code: LU000
II.2.4)Description of the procurement:
The EIB will award a single framework agreement to 1 successful tenderer for:
— the maintenance and support of the Archibus integrated workplace management system (IWMS) software suite for the EIB,
— the purchase of additional Archibus modules and their integration in the EIB workspace management system,
— training and consultancy.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 989 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 84
This contract is subject to renewal: yes
Description of renewals:
The framework agreement will have an initial duration of 4 years with the possibility to extend for a further 3 (1 + 1 + 1) years.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: The time needed for the full implementation of the software modules is estimated at 3 years. Afterwards a period of 1–2 years will be needed to ensure the product stability and reliability. Therefore a duration exceeding 4 years is required in order to allow sufficient time for the implementation and stabilisation of the software and at least 4 years of effective use of the software modules.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 12/01/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 16/01/2018
Local time: 11:00
Place:
Upon request, the written record of the opening of the tenders will be provided to economic operators who submitted a tender.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:23/11/2017
