Works - 485009-2019

Submission deadline has been amended by:  515126-2019
16/10/2019    S200    Works - Contract notice - Restricted procedure 

United Kingdom-Portsmouth: Building construction work

2019/S 200-485009

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Portsmouth City Council
Postal address: Procurement Service, Floor 5 Core 3/4, Civic Offices, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31
Postal code: PO1 2AL
Country: United Kingdom
Contact person: Procurement Service
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Portsmouth International Port - Commercial Buildings Construction Framework

II.1.2)Main CPV code
45210000
II.1.3)Type of contract
Works
II.1.4)Short description:

Portsmouth City Council - the 'Council' - is inviting expressions of interest for the design and construction of a new cruise terminal at Portsmouth International Port (the 'Port') on a 2 stage open book design and build basis. Contract cost is estimated at between 6M GBP to 8M GBP. Works are to commence in May 2020 and are to be completed by July 2021.

In order to provide a streamlined sourcing route for further development of the Port, including for at the Council owned nearby Portico site as well as at associated Port infrastructure sites, a framework agreement for the delivery of commercial buildings made up of 3-4 contractors will also be established via this procurement process. Total spend via the framework agreement could be in the region of 50M GBP.

Application is via submission of completed supplier selection questionnaire by 12.11.2019, 14:00. The target date for award of the cruise terminal contract and overarching framework agreement is 18.2.2020.

II.1.5)Estimated total value
Value excluding VAT: 50 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45111200
45111230
45111240
45111250
45111290
45111291
45112000
45112100
45112600
45112700
45113000
45213000
45213100
45213340
45213200
45213220
45213341
45213221
45213250
45213251
45213300
45300000
45400000
71200000
71000000
71220000
71241000
71242000
71243000
71244000
71245000
71320000
71321000
71328000
71221000
71223000
71250000
71300000
71327000
71325000
II.2.3)Place of performance
NUTS code: UKJ35
II.2.4)Description of the procurement:

Portsmouth City Council - the 'Council' - is inviting expressions of interest from experienced contractors for a contract to deliver design and construction of a new cruise terminal at Portsmouth International Port (the 'Port') located within Portsmouth Harbour and inclusion on a wider multi-contractor framework agreement made up of 3-4 contractors which will be utilised to deliver further development works at the Port. The Port is wholly owned by the Council.

To meet the needs of the Port's current and targeted clients, an annexe to the existing terminal is being proposed that will be designed and constructed solely for the cruise market. The terminal will be a steel structure building, with piled foundations and two floors, plus a mezzanine for the plant room.

The new terminal construction will include the fit out of specialised equipment, including baggage handling areas, lifts, escalators etc. The development will cover approximately 2 000 sqm and cater for 1 000 cruise passengers.

The contract will be let on the basis of a 2 stage open book procedure whereby following completion of design, programme, installation methodology, installation cost, etc. under a 1st stage JCT Pre-Construction Service Agreement the Council will enter into a JCT Design and Build Contract with the contractor who will be responsible for all aspects of construction activities.

Award of the contract is scheduled for 18.2.2020 and is currently estimated between 6M GBP to 8M GBP inclusive of contractor design costs. Works may commence from May 2020 and stage 1 of the works must be completed by 2.4.2021 with overall completion by July 2021.

In order to provide an effective sourcing route for further development of the Port, including for at the Council owned Portico site and at associated Port infrastructure sites, a multi-contractor framework agreement will be established via this procurement process. The framework agreement will be in place for 4 years with options to extend in increments to be agreed up to a maximum total term of 10 years. For further details of the framework scope and future contracting strategies see section II.2.11) Information about options..

The Council is running the procurement process in line with the 'Restricted Procedure' as set out within the 'Public Contracts Regulations (2015)' whereby a shortlist of 3-4 contractors devised via assessment of applications in response to this advert will be invited to submit tenders. The Council is unable to provide any guarantees of further work or give any binding estimates in respect of total value of contracts that may be let via the framework. However, to comply with the requirements of the Public Contracts Regulations (2015) the Council has entered a figure of 50M GBP for total projects let via the framework agreement within the OJEU Contract Notice value field. The £50M forecast is inclusive of the 6M GBP - 8M GBP value estimate for the cruise terminal project.

The Council will let the contract for the cruise terminal project and overarching framework agreement in accordance with the following programme:

SSQ deadline - 12.11.2019 at 14:00

ITT published - 29.11.2019

Tender return deadline - 13.1.2020 at 14:00

Contract and framework award - 18.2.2020

Interested parties are directed to the Council's e-sourcing solution InTend which will be used to administrate the procurement process. The system is free to use and can be accessed via the link below:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

Application is via completion of a Supplier Status Questionnaire (SSQ) and associated documentation which can be accessed via Intend. Applications must be submitted by 12.11.2019 at 14:00.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 50 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will be in place for 4 years with options to extend in increments to be agreed up to a maximum total term of 10 years. Call off contract terms will vary depending upon individual project requirements. Contracts may over run the expiry date of the framework as long as the contract is awarded prior to the expiry of the framework.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 4
Objective criteria for choosing the limited number of candidates:

As stated within the SSQ documentation, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

In order to provide an effective sourcing route for further development of the Port, a multi-contractor framework agreement will be established via this procurement process.

The framework agreement will be in place for 4 years with options to extend in increments to be agreed up to a maximum total term of 10 years.

A framework agreement term of 4 years could severely impact upon the Ports ability to react effectively to current or new customers immediate requirements. Should the Port not be in a position to effectively adapt to changing or new customer requirements, business opportunities could be lost which would impact existing and/or new revenue opportunities and potentially cause negative reputational issues for the Port. As such the Council has opted to establish the framework agreement for a period of 10 years.

No other contracting authorities may access the framework agreement and the Council may only utilise the agreement for works at the Port, including for at the Council owned Portico site and at associated Port infrastructure sites.

Once the Framework Agreement is established, design and construction of commercial buildings will form the basis of the framework scope, potential future works may include, for example:

— Extension of the proposed cruise terminal building,

— Construction of a refrigerated warehouse at Portico for produce,

— Border Inspection Post,

— Port administration offices.

The framework agreement will be made up of 3-4 Design and Build contractors which will be used to source ECI, design and works activities as required. Once the framework agreement is established work packages will generally be let via mini-competition across the framework Contractors, although a direct award option will also be available in order to deal with specific situations, such as existing building expansion, repeat work, time of the essence requirements, etc.

The Council will reserve the right to utilise a range of contracting strategies and forms as appropriate for future call off contracts, including for all contract forms and options within the JCT suites of contracts. Call off contracts may be let using a variety of tendering strategies ranging from single stage lump sum traditional tendering to 2 stage open partnership contracting.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated within the tender documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

There are mandatory requirements for economic and financial standing, such as certification that the contractor is a going concern. Evidence of health and safety policies is required, such as an accredited SSIP scheme.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The framework agreement will be in place for 4 years with options to extend in increments to be agreed up to a maximum total term of 10 years. A framework agreement term of 4 years could severely impact upon the Council's ability to react effectively to current or new customers immediate requirements. Refer to section II.2.11 Information about options for further details.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/11/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 29/11/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

Internet address: https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/10/2019